Group Coordinator

Fusion Energy Base; Abingdon; On-site; GBP 30,000 - 36,000; Full time

Job summary

UK Atomic Energy Authority in Culham, Oxfordshire, is seeking a proactive Group Coordinator to provide vital operational support within a fast-paced technical environment. You will assist workforce planning, resource allocation, recruitment activity and key processes for the Electrical Engineering Unit.

The role focuses on structuring complex workflows, delivering high-quality secretariat support, and developing management information through reports and dashboards.

Qualifications

• Essential: previous experience in coordination, operations support or administration.
• Strong organisational and planning skills with attention to detail.
• Advanced Microsoft Office skills, especially Excel, SharePoint and Planner.
• Experience with data, reporting or dashboards.
• Strong stakeholder management and communication skills.
• Proactive mindset to identify and implement improvements.
• Ability to manage competing priorities and work autonomously.

Responsibilities

• Coordinate workforce planning activities, including processing resource requests, monitoring resource allocation and supporting capacity planning across the Group.
• Maintain oversight of staff allocation, ensuring commitments align with project priorities, forecasted budgets and operational requirements.
• Provide high-quality business support to Group Leaders, including diary management, meeting coordination, action tracking, communications and the production of key management information.
• Deliver comprehensive secretariat support for technical meetings, including agenda preparation, document collation, minute taking and monitoring actions through to completion.
• Produce, maintain and analyse a range of technical documentation, reports, dashboards and performance metrics to support operational decision-making.
• Maintain and develop Group SharePoint sites, document libraries and information management systems, ensuring documentation is accurate, accessible and compliant with UKAEA processes.
• Identify opportunities to improve business processes, workforce planning and document management, helping to drive consistency and continuous improvement across the Group.
• Build effective relationships with Group Leaders, Team Leaders and stakeholders, representing the Group at meetings where appropriate and providing guidance and support to colleagues.

Skills

Coordination

Organisational skills

Stakeholder management

Communication skills

Attention to detail

Process improvement

Autonomous working

Tools

Excel

SharePoint

Planner

Job description

Group Coordinator

Overview of Responsibilities

The salary for this role is £32,903 + excellent benefits including outstanding pension Onsite working is expected for 5 days a week during the probationary period. This role is based in Culham , Oxfordshire This role requires employees to complete an online Baseline Personnel Security Standard (BPSS) including The Disclosure & Barring Service (DBS) checks for criminal convictions and possibly a search of open-source data.

The Role We’re looking for a highly organised and proactive Group Coordinator to join our Electrical Engineering Unit, providing vital operational and coordination support within a fast-paced, highly technical environment. This is an exciting opportunity to play a key role in supporting senior leaders and engineering teams across a broad range of activities, including but not limited to workforce planning, resource allocation, recruitment activity, and key operational processes. If you thrive on bringing structure to complexity, improving ways of working, and keeping teams running efficiently, this could be the perfect next step.

Key Responsibilities

• Coordinate workforce planning activities, including processing resource requests, monitoring resource allocation and supporting capacity planning across the Group.
• Maintain oversight of staff allocation, ensuring commitments align with project priorities, forecasted budgets and operational requirements.
• Provide high-quality business support to Group Leaders, including diary management, meeting coordination, action tracking, communications and the production of key management information.
• Deliver comprehensive secretariat support for technical meetings, including agenda preparation, document collation, minute taking and monitoring actions through to completion.
• Produce, maintain and analyse a range of technical documentation, reports, dashboards and performance metrics to support operational decision-making.
• Maintain and develop Group SharePoint sites, document libraries and information management systems, ensuring documentation is accurate, accessible and compliant with UKAEA processes.
• Identify opportunities to improve business processes, workforce planning and document management, helping to drive consistency and continuous improvement across the Group.
• Build effective relationships with Group Leaders, Team Leaders and stakeholders, representing the Group at meetings where appropriate and providing guidance and support to colleagues.
• Promote UKAEA’s values and contribute to an inclusive, collaborative and high-performing working environment while ensuring compliance with organisational policies and procedures.

Salary

£32,903 + excellent benefits including outstanding pension

Programme

Programme Department Electrical Engineering Discipline Engineering Site Location UKAEA Culham, Oxfordshire Type of Employment Full-time Reference Number REF4263T

Qualifications

• Essential Skills & Qualifications Previous experience in coordination, operations support, project support or administration
• Strong organisational and planning skills with excellent attention to detail
• Advanced Microsoft Office skills, particularly Excel, SharePoint and Planner
• Experience working with data, reporting, or dashboards
• Strong stakeholder management and communication skills
• A proactive mindset with the ability to identify and implement improvements
• The confidence to manage competing priorities and work autonomously

Desirable Experience

• Experience supporting technical, engineering or project-based teams
• Exposure to workforce planning, resource coordination or PMO environments
• Experience with business systems and process improvement initiatives

Additional Information

A full list of our benefits can be found here https://careers.ukaea.uk/life-at-ukaea/employee-benefits/UKAEA’s mission is clean energy for all, and we welcome talented people from all backgrounds to help us achieve this goal.

We are committed to equality, diversity, and inclusion and strive to ensure fair representation across our workforce. We particularly encourage applications from groups currently underrepresented in STEM, including women and individuals from diverse ethnic backgrounds, while ensuring all appointments are made on merit.

UK Atomic Energy Authority is committed to being accessible. Please email [e-mail] if you have any questions or required help or adjustments to compete on a fair basis, for example, changes to the way we interview or share information.

Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications.