Grants Administrator

Lloyd's Register; London; Hybrid; GBP 25,000 - 45,000; Full time

Job summary

Join a forward-thinking organization as a Grants Administrator and play a pivotal role in supporting the grants department. This exciting position offers the chance to engage with diverse teams and contribute to impactful funding initiatives that enhance safety and education globally. You'll be responsible for managing grant inquiries, maintaining records, and ensuring compliance with internal procedures. With a strong emphasis on work-life balance and professional development, this role provides an excellent opportunity to grow within a values-driven company that prioritizes inclusivity and collaboration. If you're detail-oriented and passionate about making a difference, this is the perfect opportunity for you.

Benefits

Flexible work schedules

Work-life balance

Professional development programs

Qualifications

• Meticulous attention to detail and excellent organizational skills are essential.
• Prior experience in grants administration and database management is desirable.

Responsibilities

• Manage grant-related inquiries and keep records up to date.
• Process grant applications and monitor upcoming reports.
• Coordinate training and schedule governance meetings.

Skills

Attention to detail

Organizational skills

Problem-solving skills

Interpersonal skills

Literacy skills

Numeracy skills

Education

Degree or business qualification

Tools

Grants management system

Job description

Job ID: 40519
Location: London : 71 Fenchurch Street
Position Category: Administration/Business Support
Position Type: Employee Fixed Term

Grants Administrator

Lloyd’s Register Foundation

Location: London, United Kingdom

What we’re looking for

We have an exciting opportunity for a Grants Administrator to support the operation of our grants department, ensuring efficient operation of processes, management of records, communication and compliance with internal procedures. Undertake a wide range of administrative activities and resolve simple queries.

The role will sit within our Grants Management Team reporting to the Grants Manager and will work alongside all Foundation staff - the CEO, directors and programmes team who lead on developing and managing our grants portfolio, admin and support staff, the Heritage and Education Centre team, as well as colleagues from Lloyd’s Register Group.

Join us and help us deliver funding that demonstrates a real impact on the safety of people’s lives.

What we offer you

• A fixed term contract for 15 months
• Hybrid and flexible work schedules with an appreciation for work-life balance
• Working in a global company with the ability to work with different cultures and diverse people
• The opportunity to work for an organization that has a strong sense of purpose, is values-driven and helps colleagues to develop professionally and personally through our range of people development programs

The role

• Take ownership of simple grant related enquiries, by email, phone and letter, resolving or escalating as appropriate and keep records as required
• Keep contacts in our grants management system up to date, acting swiftly on notification of a change in personnel, ensuring that new contacts register and encouraging grant holders to update relevant information at the earliest point
• Process grant applications to first review stage using our grants management system
• Routinely check for upcoming monitoring reports and remind grant holders using our grants management system
• Produce simple grants exports for colleagues across the Foundation using the grants management portal
• Collate and distribute documents for governance meetings
• Co-ordinate training on Flexigrant for new staff members
• Schedule grants governance meetings in liaison with the Grants Co-Ordinator including room bookings and catering
• Maintain an effective electronic filing system to ensure that all relevant records are readily and easily available
• Upload approved grant information to the grant management portal and 360 giving
• Ability to cover aspects of the Grant Co-Ordinator role during absence periods
• Any other relevant tasks when necessary, directed by the Grants Manager/Grants Co-ordinator or any other Foundation colleagues

What you bring

• Meticulous attention to detail
• Excellent organisational and problem-solving skills
• Methodical and conscientious approach to work
• Enhanced literacy and numeracy skills
• Ability to manage multiple tasks and meet deadlines with the flexibility to handle competing demands or changing priorities
• Approachable, with the ability to work with colleagues at all levels and able to build positive relationships with all our stakeholders
• Prior experience in grants administration and database management, a degree or business qualification (Desirable)

About us

We are a leading international technical professional service provider and a leader in classification, compliance, and consultancy services to the marine and offshore industry, a trusted advisor to our customers helping to design, construct and operate their assets to the highest levels of safety and performance. We are shaping the industry’s future through the development of novel and innovative technology for the next generation of assets, while continuing to deliver solutions for our customers every day.

Be a part of

Lloyd’s Register is wholly owned by the Lloyd’s Register Foundation, a politically and financially independent global charity that aims to engineer a safer world through promoting safety and education. For a thriving ocean economy, Lloyd’s Register colleagues and Lloyd’s Register Foundation work together to fund research, foster industry collaboration and develop action-oriented solutions to make the world a safer place.

Want to apply?

Here at Lloyd’s Register, we care, we share and we do the right thing in every situation. It’s ingrained in our culture and everything we do. We are committed, and continually strive, to lead with our values that empower and enable an inclusive environment conducive to your growth, development and engagement.

Diversity and Inclusion at Lloyd's Register:

Together we are one Lloyd’s Register, committed to developing an inclusive and safe workplace that embraces and celebrates diversity. We strive to ensure that all applicants to LR experience equality of opportunity and fair treatment, because we believe it is the right thing to do. We hope you do too.