Grants & Admin Assistant (2 days per week)

PRS for Music; Greater London; Hybrid; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Family friendly leave

Retail discounts

Gym discounts

Season ticket loan

Bicycle loan

Job summary

PRS for Music is seeking a Grants & Admin Assistant to support the PRS Members’ Fund in administering grant programmes and maintaining accurate records. You will handle application processing, correspondence with members, and essential administrative duties in a charity environment.

You will also help with CRM maintenance, reporting, and events, while upholding data integrity and delivering a professional service in a hybrid London-based role.

Qualifications

• Experience in an administrative, customer service, office support, or similar role, preferably within a charity, membership organisation, or comparable environment.
• Experience of processing information, maintaining records, and carrying out administrative tasks with a high degree of accuracy and attention to detail.
• Experience of working with databases, CRM systems, or other business information systems.
• Good working knowledge of Microsoft Office applications, including Excel, Word, Outlook, and Teams.

Responsibilities

• Primarily to assist with the administration of grant programmes, including application processing, record keeping, correspondence with members, and related administrative activities.
• Support the day-to-day operation of the office through a range of administrative duties, including data entry, document preparation, research, information management, royalty income processing and general office support.
• Maintain and update the Fund's CRM database (Salesforce), ensuring records are accurate, current, and compliant with data management requirements.
• Support the preparation of reports, surveys, and other administrative documentation as required.
• Assist with the planning and delivery of events, fundraising activities, member engagement initiatives, and other organisational projects, including attendance at events when required

Skills

Communication skills

Organisation

Time management

Attention to detail

Confidentiality

Tools

Excel

Word

Outlook

Teams

Job description

Overview

Music wouldn't exist without the work of songwriters, composers and publishers. PRS for Music is here to represent them and make sure that they are paid for their work. After more than a century in the industry, we continue to innovate as a world-leading organisation.

Overview

Music wouldn't exist without the work of songwriters, composers and publishers. PRS for Music is here to represent them and make sure that they are paid for their work. After more than a century in the industry, we continue to innovate as a world-leading organisation. We’re looking for a Grants & Admin Assistant on behalf of our associated charity PRS Members' Fund.

The Role

About PRS Members’ Fund: we are dedicated to supporting PRS songwriter and composer members through life’s challenges by offering hardship funding and wellbeing support when it’s needed most. As a charity with deep roots in the music community, we exist to help music creators navigate hardships, whether it’s through health and wellbeing support, housing assistance, or financial aid, so they can focus on what they do best: making music.

Purpose

To support the smooth running of the Fund's administrative processes, with a particular focus on grant administration and application processing. The role contributes to the efficient operation of the charity through the maintenance of accurate records, effective information management, and the delivery of a professional and responsive service to members, colleagues, and stakeholders.

Responsibilities

• Primarily to assist with the administration of grant programmes, including application processing, record keeping, correspondence with members, and related administrative activities.
• Support the day-to-day operation of the office through a range of administrative duties, including data entry, document preparation, research, information management, royalty income processing and general office support.
• Maintain and update the Fund's CRM database (Salesforce), ensuring records are accurate, current, and compliant with data management requirements.
• Support the preparation of reports, surveys, and other administrative documentation as required.
• Assist with the planning and delivery of events, fundraising activities, member engagement initiatives, and other organisational projects, including attendance at events when required

About You

• Experience in an administrative, customer service, office support, or similar role, preferably within a charity, membership organisation, or comparable environment.
• Experience of processing information, maintaining records, and carrying out administrative tasks with a high degree of accuracy and attention to detail.
• Experience of working with databases, CRM systems, or other business information systems.
• Good working knowledge of Microsoft Office applications, including Excel, Word, Outlook, and Teams.

Person Profile

• Well organised and reliable, with strong attention to detail.
• Excellent interpersonal and communication skills, with a professional and customer‑focused approach.
• Strong organisational and time management skills, with the ability to prioritise work effectively.
• Ability to work accurately, independently, and maintain confidentiality when handling sensitive information.
• Enthusiastic about supporting the Fund's mission and delivering excellent service to members and stakeholders.

What’s in it for you?

• We trust, value, and support our people to make the difference
• We believe that diversity of thought and experience provides the platform for innovation and creativity
• We are consciously inclusive and have eight Affinity Groups which you can join and make an impact
• We invest in the development of our people to drive our ambitions forward
• We offer a range of family friendly leave including enhanced maternity and paternity, grandparent, fertility, reproductive and menopause support.
• Plus a whole range of other benefits, including retail discounts, gym discounts, season ticket or bicycle loan.

The Process

Our Interview Process For This Role Is Simple

• First stage interview will take place virtually on MS Teams.
• Second stage interview will take place in person at our London Bridge Hub.

We use competency-based questions within our interviews. This allows you to provide examples of situations where you have had to demonstrate the required skills relevant to the role you are applying for. To assist your preparation for interview, research the STAR method to aid bringing your examples to life.

Location

We offer a hybrid working model, allowing employees with working from home 1 day per week (for this role). Please note there is a requirement to be in the office two days whilst training.

At PRS we are committed to equity, diversity, inclusion and belonging for all. We have taken a holistic approach to ensure that no one feels excluded regardless of age, class, sexuality, gender, race, religion, or ability. We value the needs of everyone in our organisation and strive to build an environment where our employee’s contributions are recognised in order that everyone may thrive.