Governance Support and Central Operations Administrator

WMJobs; Coventry; On-site; GBP 23,000 - 29,000; Part time

Benefits offered by this job

Cycle to work

Free parking

Employee discount scheme

Job summary

Castle Phoenix Trust is seeking a Governance Support and Central Operations Administrator to join the Central Team. Based at the Trust offices with travel to schools, the role requires meticulous minutes, strong organisation and high professional standards.

The post involves attending and clerking panels, supporting governance processes and assisting the Head of Central Operations and the Central Team in daily administrative tasks.

Qualifications

• Experience recording minutes in formal meetings or panels.
• Excellent verbal and written communication.
• Strong IT skills and Microsoft Office proficiency.

Responsibilities

• Attend and clerk panels and governance meetings.
• Provide administrative support to ensure governance processes run smoothly.
• Support Head of Central Operations and team with day-to-day tasks.
• Travel to schools as required.

Skills

Minute taking

Communication

Microsoft Office

Job description

Karen Steele,

Governance Support and Central Operations Administrator

Castle Phoenix Trust

Grade 4 FTE £25,989 - Pro rata based on working 18 hours, 39 weeks per year £10,971

18 hours across the week (based at our Trust offices with travel to schools)– exact hours to be agreed – with flexibility for the right candidate

We are seeking a highly organised and professional Governance Support and Central Operations Administrator to join our Central Team. This is an exciting opportunity for an enthusiastic individual with excellent communication and administrative skills to provide governance support to the schools within our Trust, including attending and clerking panels, whilst also supporting the day to day operations of the Trust’s central team.

The successful candidate will play a key role in supporting governance and panel processes, attending and clerking a variety of panels across our schools, accurately recording and advising on proceedings and providing administrative support to ensure these operate effectively and in line with Trust policies and procedures. Alongside these responsibilities the postholder will provide administrative support to the Head of Central Operations and Central Team Leaders, helping to ensure the efficient day to day running of Trust administrative functions.

The ideal candidate will have excellent verbal and written communication skills, exceptional organisational abilities and a meticulous attention to detail. You will have proven experience of accurately taking minutes in formal meetings or panels and be confident working with a wide range of stakeholders, communicating professionally at all levels. Strong IT skills including proficiency in Microsoft Office applications are essential, as is the ability to manage multiple priorities and work to tight deadlines. Confidentiality and discretion must be adhered to at all times, alongside a demonstration of commitment to delivering high quality administrative support.

Full training will be provided to equip the successful candidate with the knowledge and skills required to support governance processes and panel administration effectively.

We will play to your strengths and can offer you:

• Opportunities for professional development
• A range of benefits which include cycle to work, free parking and an employee discount scheme.
• A strong commitment to staff wellbeing and recognition.
• Annual Conference for all colleagues across the Trust.

The role is based at our Head Office at Caludon Castle School but involves travelling to schools within our Trust for panel meetings.

For further information about the role contact Karen Steele, Head of Central Operations

Application deadline:: 9.00am on 03 September 2026

We reserve the right to close this vacancy early should we receive an overwhelming response.

Please note, an online search may form part of this recruitment process following recommendations from Keeping Children Safe in Education (KCSIE) 2025.

Theseposts areexempted under the Rehabilitation of Offenders Act 1974 and assuchappointment tothese postswill be conditional upon the receipt of a satisfactory response to a check of police records via the Disclosure and Barring Service (DBS). The Trust is committed to safeguarding, promoting the welfare of children and young people and creating a culture of vigilance and expects all staff and volunteers to share this commitment and vigilance.