Governance & Committees Officer (Temp-to-Perm)

Civic Recruitment Limited; Basildon; On-site; GBP 24,000 - 32,000; Full time

Job summary

Civic Recruitment Limited is seeking a Governance Officer for a Basildon-based local authority. You will support democratic processes, clerk committees, prepare agendas and minutes, and ensure GDPR-compliant handling of confidential information.

The role involves evening meetings, strict deadlines, and coordination of outside bodies. It offers a temp-to-perm contract with no fixed end date and 36.25 hours per week in a council environment.

Qualifications

• Experience supporting formal committees, boards, panels, or partnership meetings.
• Experience preparing: Minutes, Reports, Meeting papers.
• Experience working within Local Government, Democratic Services, Governance, Legal Services, or similar.
• Experience meeting strict deadlines and managing competing priorities.
• Excellent written communication and minute-taking skills.
• Experience maintaining confidential and sensitive information.
• Experience using report management and committee management systems.
• Experience supporting councillors, committees, or senior stakeholders.

Responsibilities

• Provide administrative support to Council Committees, Sub-Committees, Partnerships, and Working Groups.
• Arrange, coordinate, and clerk formal meetings.
• Prepare agendas, reports, and meeting documentation.
• Attend committee and councillor meetings, including some evening meetings.
• Produce accurate minutes and action logs.
• Ensure decisions and actions are recorded and communicated correctly.
• Support Executive and Member decision-making processes.
• Provide constitutional and procedural support where required.
• Coordinate appointments to Outside Bodies.
• Manage member nominations and reporting requirements.
• Organise Member training sessions and maintain training records.
• Complete New Member induction and administrative processes.
• Maintain confidentiality and comply with GDPR requirements.
• Support governance and democratic services projects.
• Ensure statutory deadlines are met and governance procedures followed.

Skills

Administrative skills

Organisational skills

Minute taking

Written communication

Deadline management

Tools

Committee management systems

Job description

Civic Recruitment Limited is seeking a Governance Officer for a Basildon-based local authority. You will support democratic processes, clerk committees, prepare agendas and minutes, and ensure GDPR-compliant handling of confidential information.

The role involves evening meetings, strict deadlines, and coordination of outside bodies. It offers a temp-to-perm contract with no fixed end date and 36.25 hours per week in a council environment.