Governance Assistant - part time

Ascot Lloyd; London; Hybrid; GBP 30,000 - 45,000; Part time

Job summary

Une entreprise de services financiers recherche un Governance Assistant pour soutenir le Conseil d'administration et le Directeur des Risques. Ce poste hybride propose des responsabilités variées en matière de gestion administrative et de soutien exécutif, idéal pour une personne organisée et autonome, avec une attention particulière aux détails. Des compétences en gouvernance et une expérience dans un environnement financier sont appréciées.

Qualifications

• Expérience en gouvernance ou en secrétariat d'entreprise souhaitée.
• Capacité à gérer une charge de travail diversifiée et respecter des délais serrés.
• Autonomie dans le travail et gestion des priorités.

Responsibilities

• Gérer le calendrier des réunions du Conseil et du Directeur des Risques.
• Préparer les packs pour les conseils et sous-comités.
• Gérer des projets spéciaux incluant des présentations et des rapports.

Skills

Organisation

Communication

Attention to detail

Influencing

Relationship building

Tools

MS Office

OnBoard

Job description

Job title: Governance Assistant

Reporting to: Chief Risk Officer

Hours: Part-Time (with flexibility required)

Location: London Office (Hybrid: Office / WFH)

SMCR Function: This is a Conduct Role

THE ROLE

The Governance Assistant will provide governance administrative support to the business, including organising the relevant Ascot Lloyd Group boards and sub-committee annual calendar in addition to providing executive support to the Chief Risk Officer. This role is ideally suited to a Corporate Secretary/ Governance Assistant with strong administration and organisational skills who is willing and able to work collaboratively with others. The role is varied with ample opportunities to grow and learn through involvement in wider governance areas as well as supporting the Ascot Lloyd Executive Directors.

PRIMARY DUTIES AND RESPONSIBILITIES

• To be responsible for the diary management of the Board, Chief Risk Officer and Sub-Committee meetings, including liaising with executive assistants of independent non-executive directors and investors.
• Proactive management of annual agenda plans with support from Executive Directors, including liaison with contributors to board and committee papers ensuring authors are aware of paper deadlines and actions.
• Working with Executive Directors, updating board agendas in line with feedback from stakeholders.
• Assisting in the generation of Board and Subcommittee action logs, including following up on actions.
• Preparation and publication of all Board and Sub-Committee packs through the chosen board portal.
• Maintain a comprehensive shared drive and filing system for the company documents, records and meeting papers.
• Assist in the development of presentations and Board papers for internal and external audiences.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material for the Board.
• Routinely perform a wide variety of support duties for the Board.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.

SKILLS AND BACKGROUND

• Governance / Corporate Secretary experience desired with a level of confidence/ gravitas to represent Ascot Lloyd.
• Well organised, with the ability to manage a diverse workload, take instruction and prioritise tasks to meet tight deadlines and excellent attention to detail.
• Experience of OnBoard (or similar Board portals) would be an advantage.
• Experience of a financial service-related organisation would be an advantage.
• Have advanced skills in using MS Office software
• Be self-motivated, highly organised and methodical with attention to detail.
• You will be able to work autonomously on tasks and manage your own workload to ensure that all relevant deadlines are met
• Excellent attention to detail and communication skills
• Exposure to a commercial environment
• Ability to work under pressure in delivering high quality governance service to internal stakeholders
• Excellent influencing and relationship building skills
• Ability to build and preserve critical relationships with senior stakeholders

SM&CR RESPONSIBILITIES

As an FCA regulated Company, Ascot Lloyd are required to adhere to the Senior Managers and Certification Regime (SM&CR), to develop a culture where employees take personal responsibility for their own actions.