Governance Assistant - Part Time

Arthur J. Gallagher & Co.; London; On-site; GBP 25,000 - 35,000; Part time

Job summary

A leading global insurance brokerage is seeking a proactive part-time Governance Assistant to support the Company Secretary. This role involves coordinating Board meetings, managing schedules, and providing administrative support. Candidates should have strong communication and organizational skills, with experience in a similar environment preferred. Join a diverse team and contribute to corporate governance within a dynamic organization.

Benefits

25 days holiday plus bank holidays

Defined contribution pension scheme

Life insurance coverage

Health cash plan or Private medical insurance

Discounted gym membership

Qualifications

• Experience supporting a Company Secretary function or C-level Executive preferred.
• Ability to manage complex and highly confidential information is essential.
• Strong secretarial skills with good spelling and grammar required.

Responsibilities

• Arrange Board meetings and support the Company Secretary.
• Manage the Governance Calendar and prepare meeting packs.
• Provide direct administrative support, including drafting correspondence.

Skills

Communication Skills

Multi-tasking

Organisational Skills

Interpersonal Skills

MS Office Proficiency

Education

A-Level or equivalent

Job description

Introduction

Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a legacy of trust and triumph in the dynamic world of risk management.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.

Overview

We are seeking a proactive and organised Governance Assistant to support the Company Secretary of GGB-UK. This role requires excellent communication skills, the ability to multi-task, and flexibility to thrive in a dynamic and evolving environment. You will work well under pressure to meet tight deadlines with a positive and can-do attitude. The role is part-time, requiring 21 hours per week, ideally spread across 4 days.

This is an exciting opportunity to work at the heart of a leading global insurance brokerage, where you will gain invaluable experience in corporate governance and executive support. You will have the chance to interact with senior leaders and Non-Executive Directors, contributing to the smooth operation of high-level meetings and decision-making processes. Your role will be pivotal in ensuring the effective management of the governance calendar and supporting the strategic objectives of the organisation. This position offers a unique blend of responsibility, variety, and the opportunity to develop your skills in a supportive and innovative environment.

How you'll make an impact

• Arrange Board of Directors and Executive management meetings.
• Support the Company Secretary in the coordination of meeting schedules for the Non-Executive Directors (NEDs) and assist with other NED support, including processing expense claims.
• Own the Annual Programme of Board and Committee meetings and manage the Governance Calendar.
• Prepare and distribute Board and Executive Management meeting packs via the electronic Board Portal.
• Coordinate with Executive Assistants to ensure meetings are aligned with the Executive schedule.
• Prepare meeting rooms with necessary IT requirements and refreshments.
• Provide direct support to the Company Secretary, including drafting correspondence and other administrative support.
• Serve as the gatekeeper and first point of contact for meeting enquiries.
• Assist with general office duties such as printing, photocopying, and scanning documents.
• Set up video/audio/teleconferencing as required and coordinate electronic filing of business documentation.

About you

• Experience supporting a Cosec function, C-level Executive, or Non-Executive Director preferred.
• Educated to A-Level standard or equivalent is desirable.
• Ability to manage complex and highly confidential information.
• Strong secretarial skills with good spelling and grammar.
• Comfortable working to tight deadlines and adaptable to changing demands.
• Excellent interpersonal skills with diplomacy, tact, and empathy.
• Proficient in MS Office and willing to learn new technology.
• Experience using a Board Portal is desirable.

Compensation and benefits

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Minimum of 25 days holiday, plus bank holidays, and the option to ‘buy’ extra days
• Defined contribution pension scheme, which Gallagher will also contribute to
• Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x
• Income protection, we’ll cover up to 50% of your annual income, with options to top up
• Health cash plan or Private medical insurance

Other benefits include:

• Three fully paid volunteering days per year
• Employee Stock Purchase plan, offering company shares at a discount
• Share incentive plan, HMRC approved, tax effective, stock purchase plan
• Critical illness cover
• Discounted gym membership, with over 3,000 gyms nationally
• Season ticket loan
• Access to a discounted voucher portal to save money on your weekly shop or next big purchase
• Emergency back-up family care
• And many more…

We value inclusion and diversity

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organisation. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher is Disability Confident Committed. We have pledged to make sure our recruitment process is inclusive and accessible, in addition to supporting our existing employees with any long-term health conditions or disabilities.

We understand that applicants may have disabilities, if you do, you may find some parts of the recruitment process more challenging than others. Don’t worry, we’re here to help, however, we can only do this if you let us know.

Should you require reasonable adjustments to your application, please get in touch with [e-mail] . If you’d prefer to speak on the phone, please request a call back, leaving details, so we get in touch.

Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. We are committed to diversity and opportunity for all and are opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.