Governance Administrative Assistant

Coventry And Rugby GP Alliance; Coventry; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare organization in Coventry is seeking a Governance Administrative Assistant to support clinical and corporate governance functions. The role involves coordinating meetings, providing administrative support to the Board, and ensuring compliance with regulatory standards. The ideal candidate should have strong organizational and communication skills, experience in administration, and a good standard of English and maths. This position offers a supportive work environment with benefits including generous annual leave and pension scheme.

Benefits

27 days of annual leave

Enhanced sick pay

Access to NHS pension scheme

Enhanced maternity leave

Paternity leave

Qualifications

• Ability to use judgement, resourcefulness, and common sense.
• PC literate with competency in Microsoft Office applications.
• Customer service experience.

Responsibilities

• Coordinate logistics for meetings and administrative functions.
• Provide administrative support to the Board and Committees.
• Monitor compliance with regulatory requirements.

Skills

Organisational skills

Communication skills

Ability to work under pressure

Attention to detail

Education

Good standard of English (GCSE or equivalent)

Numerate with GCSE maths or equivalent

Tools

Microsoft Office

Job description

Job summary

Are you looking to contribute your skills in a dynamic andsupportive environment? A fantastic opportunity to join our Governance Team andbe a part of the overall vision of Coventry & Rugby GP Alliance has become available,and we are currently seeking a driven and dedicated individual to fill the roleofGovernance Administrative Assistant.

Our Governance Administrative Assistant plays a vital role as part of abusy team. In this position, you will support us with achieving our goals,while also contributing to the overall success of our organisation. We describe ourwork in terms of Supporting, Innovating, Developing and Educating - weare on the S.I.D.E. of general practice and we have annual Operational Plans todescribe what we are going to do to ensure that we continue to high quality,accessible and responsive services for both practices and patients.

At CRGPA,we pride ourselves on fostering a culture of innovation, growth, and continuouslearning. As a member of our team, youll have the opportunity to workalongside talented professionals who are committed to delivering excellence anddriving positive change within our industry. We are currently seeking an organised individual tojoin our team as a Governance Assistant with a focus on supporting clinical and corporate governance functions.

Main duties of the job

Coordinate logistics for meetings, includingscheduling, booking venues, and arranging virtual meeting invitations whererequired.

Providing administrative support to the Boardand Committees by maintaining schedules of business, preparing agendas, collating,and distributing meeting papers in a timely manner.

Attend meetings to record accurate minutes,track action items, maintain a record of attendance and provide administrativesupport as needed.

Following up on action items and ensuring timelycompletion of tasks with all involved.

Work with and support with administering systemssuch as PolicyStat, Datix, Bluestreamand Practice Index.

Monitor compliance with regulatory requirements,accreditation standards, and organisational policies related to clinicalgovernance.

Support the preparation of audit materials anddocumentation for regulatory inspections, including liaising with individualsto ensure adherence to the audit schedule.

Help coordinate quality improvement activities,including patient engagement and feedback, and CQC preparations and outcomes.

Support the dissemination of best practice andeducational resources to clinical staff.

Monitor multiple inboxes and respond to enquiriesand requests for information in a timely and professional manner in line withcompany policies and statutory deadlines.

Undertake specific project work when required.

General Administration tasks as required

About us

We take pride in offering a robust range of benefits tosupport our employees, including:

-Annual Leave: Enjoy 27 days of annualleave for full-time employees, in addition to bank holidays.

-Sick Pay: Our enhanced sick pay policyensures you are supported during times of illness.

-Pension Scheme: Access to the NHS pensionscheme to secure your financial future.

-Enhanced Maternity Leave: We providegenerous maternity leave to support new parents.

-Paternity Leave: We also offer paternityleave to allow new fathers to bond with their newborns.

- Benefit from a variety ofdiscounts that enhance your overall employee experience. We are committed to creating a supportive and rewarding workenvironment for all our employees. If youre excited by the prospect oftackling new challenges, collaborating with a dynamic team, and helping shapethe future of our organisation, we would love to hear from you! Apply today andtake the first step toward an exciting new chapter in your career.

Job description

Job responsibilities

We have identified key areas that we will focus onto build upon and improve our existing services. These are our Strategic Priorities:

ClinicalService Improvement and Delivery

ClinicalInnovation

Primary CareDevelopment Practice and Network Support

Training andEducation

Integrated Care

Good Governance

JOB PURPOSE: We are currently seeking a detail-oriented and organised individual tojoin our team as a Governance Assistant with a focus on supporting clinical and corporate governance functions. The postholder will have a good understandingof governance and will have a focus on providing support to the Board andCommittees ensuring they run effectively including arranging meetings, settingagendas, collating, and distributing papers, maintaining schedules of business,minute taking, tracking and following up on actions.

Monitorcompliance with regulatory requirements, accreditation standards, and organisationalpolicies related to clinical governance.

Assistin maintaining compliance calendars, tracking deadlines, and coordinatingcompliance activities.

Supportthe preparation of audit materials and documentation for regulatory inspections,including liaising with individuals to ensure adherence to the audit schedule.

Helpcoordinate quality improvement activities, including patient engagement andfeedback, and CQC preparations and outcomes.

Supportthe dissemination of best practice and educational resources to clinical staff.

Monitormultiple inboxes and respond to enquiries and requests for information in atimely and professional manner in line with company policies and statutorydeadlines.

Undertakespecific project work when required.

Maintainand manage organisational registers including declarations of interests andgifts and hospitality.

Supportwith general administration and other ad hoc duties as required.

The postholder will have a good understanding of governance and will havea focus on providing support to the Board and Committees ensuring they runeffectively including arranging meetings, setting agendas, collating, anddistributing papers, maintaining schedules of business, minute taking, tracking,and following up on actions.

Job description
Job responsibilities

We have identified key areas that we will focus onto build upon and improve our existing services. These are our Strategic Priorities:

ClinicalService Improvement and Delivery

ClinicalInnovation

Primary CareDevelopment Practice and Network Support

Training andEducation

Integrated Care

Good Governance

JOB PURPOSE: We are currently seeking a detail-oriented and organised individual tojoin our team as a Governance Assistant with a focus on supporting clinical and corporate governance functions. The postholder will have a good understandingof governance and will have a focus on providing support to the Board andCommittees ensuring they run effectively including arranging meetings, settingagendas, collating, and distributing papers, maintaining schedules of business,minute taking, tracking and following up on actions.

Monitorcompliance with regulatory requirements, accreditation standards, and organisationalpolicies related to clinical governance.

Assistin maintaining compliance calendars, tracking deadlines, and coordinatingcompliance activities.

Supportthe preparation of audit materials and documentation for regulatory inspections,including liaising with individuals to ensure adherence to the audit schedule.

Helpcoordinate quality improvement activities, including patient engagement andfeedback, and CQC preparations and outcomes.

Supportthe dissemination of best practice and educational resources to clinical staff.

Monitormultiple inboxes and respond to enquiries and requests for information in atimely and professional manner in line with company policies and statutorydeadlines.

Undertakespecific project work when required.

Maintainand manage organisational registers including declarations of interests andgifts and hospitality.

Supportwith general administration and other ad hoc duties as required.

The postholder will have a good understanding of governance and will havea focus on providing support to the Board and Committees ensuring they runeffectively including arranging meetings, setting agendas, collating, anddistributing papers, maintaining schedules of business, minute taking, tracking,and following up on actions.

Person Specification

The post holder may be asked to undertake ad hoc projects as and when required.

Essential

• Ability to use own judgement, resourcefulness, and common sense
• Ability to work without direct supervision and determine own workload priorities
• Ability to work as part of an integrated multi-skilled team
• Approachable
• Able to use own initiative
• Able to work under pressure
• Ability to adapt to a changing workload and priorities
• Understanding of confidentiality
• Ability to work flexibly

Desirable

• Willingness to undertake continuous professional development appropriate for the role

Qualifications

Essential

• Good standard of English, at least GCSE at a higher grade or
• Equivalent.
• Numerate and able to work with data at least GCSE maths at a higher grade or equivalent.

Desirable

• NVQ or equivalent in Administration

Experience

Essential

• PC literate with competency in Microsoft office applications
• Customer service experience
• Previous administration experience
• Experience of Diary Management

Desirable

• Equipment procurement experience
• Purchasing and ordering experience
• Previous experience of governance roles

Person Specification
The post holder may be asked to undertake ad hoc projects as and when required.

Essential

• Ability to use own judgement, resourcefulness, and common sense
• Ability to work without direct supervision and determine own workload priorities
• Ability to work as part of an integrated multi-skilled team
• Approachable
• Able to use own initiative
• Able to work under pressure
• Ability to adapt to a changing workload and priorities
• Understanding of confidentiality
• Ability to work flexibly

Desirable

• Willingness to undertake continuous professional development appropriate for the role

Qualifications

Essential

• Good standard of English, at least GCSE at a higher grade or
• Equivalent.
• Numerate and able to work with data at least GCSE maths at a higher grade or equivalent.

Desirable

• NVQ or equivalent in Administration

Experience

Essential

• PC literate with competency in Microsoft office applications
• Customer service experience
• Previous administration experience
• Experience of Diary Management

Desirable

• Equipment procurement experience
• Purchasing and ordering experience
• Previous experience of governance roles

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Coventry And Rugby GP Alliance
Address

1 The Boiler House, Electric Wharf

Sandy Lane

Coventry

CV1 4JU

Employer's website