Go-To-Market Team Assistant

AXA XL; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading global provider of risk solutions in London is seeking a Team Assistant to support the Go-To-Market Transformation Journey. The successful candidate will manage calendars, facilitate meetings, coordinate travel and logistics, and assist with documentation. Excellent communication, organizational skills, and proficiency in MS Office are essential. This role offers a dynamic environment in a diverse team focused on strategic initiatives.

Benefits

Flexible Working Arrangements

Competitive compensation

Personalized benefits

Qualifications

• Proven problem-solving ability and attention to detail.
• Ability to manage complex schedules across multiple time zones.
• Willingness to learn and take initiative.

Responsibilities

• Coordinate and manage calendars for the Journey Owner and Product Owners.
• Prepare agendas for strategic meetings and capture action-oriented minutes.
• Arrange international travel and accommodations for the team.
• Support with document management and maintenance of project documentation.

Skills

Excellent interpersonal & communication skills

Exceptional calendar and diary management

Excellent organizational skills

Experience with travel logistics

Proficiency in MS Office

Team oriented with collaborative approach

Ability to adapt to changing workloads

Tools

MS Office (Word, PowerPoint, Excel)

Calendar management tools

Job description

Overview

AXA XL is an Equal Opportunity Employer.

London, UK

This role provides a fantastic opportunity to support the E2E Transformation “Go-To-Market” Journey. You will provide administrative assistance to the Journey Owner overseeing the Go-To-Market Strategy, as well as the broader Go-To-Market team, including Product Owners and the Head of GTM Strategic Initiatives. Given the pace, breadth, complexity, and stakeholder engagement involved across multiple functions and regions, your support will be essential in maintaining momentum on delivery, enabling the team to focus on engagement, leadership, and strategic outcomes.

As a Team Assistant, you will utilise your communication and relationship building skills as you work closely with Distribution, Underwriting, and various stakeholders from other functions and departments within the company. Your expertise in managing complex schedules, stakeholder communication, and logistics will ensure seamless operations and facilitate key initiatives in a fast-moving environment.

This is a varied role that is ideal for someone looking to work with a diverse and motivated team who are focused on partnering with our Distribution and Underwriting Teams to deliver the Go-To-Market program. While the program is evolving, we expect the successful candidate to also be open to new challenges and tasks that provide a great opportunity to learn beyond the administrative work.

What you’ll be doing

What will your essential responsibilities include?

• Provide administrative support and assistance to the Journey Owner on day to day activities, handling respective issues and escalations.
• Diary & Stakeholder Management: Coordinate and manage calendars for the Journey Owner, Product Owners, and the Head of GTM Strategy across multiple time zones. Ensure efficient scheduling of meetings, workshops, and strategic sessions. Prioritize and flag urgent matters, proactively resolving diary-conflicts.
• Meeting & Actions Management: Prepare agendas for strategic meetings, capture clear, action-oriented minutes, and track follow-up items to ensure timely completion. Support the preparation of presentations, reports, and briefing materials for the GTM team.
• Travel & Logistics Coordination: Arrange international travel, accommodation and related logistics for the team, ensuring compliance with company policies. Support with expense reports, itineraries, and event logistics.
• Administrative & Logistical Support: Assist with organizing team events and offsites. Support document management, filing, and maintenance of project and strategic planning documentation.
• Support for Core GTM Activities: Provide ad hoc support to the product owners and the Head of GTM Strategy in managing project documentation, planning, and coordinating strategic initiatives.
• Reporting support and coordination: Collation and timely delivery of reports, data, and requests for regular management & team meetings using MS Office to a high level of professionalism and accuracy
• Activities will include any other reasonable task as within the remit of direct line management

You will report to the Global Head of Go-To-Market Journey.

What you’ll bring

We’re looking for someone who has these abilities and skills:

• Excellent interpersonal & communication skills
• Exceptional calendar and diary management across multiple time zones
• Excellent organizational skills, attention to detail, and proactive problem-solving ability
• Experience with travel logistics and expense management
• Proficiency in MS Office (Word, PowerPoint, Excel) and calendar management tools
• Team orientated with a collaborative approach
• Demonstrates a willingness to learn with the ability to use own initiative and judgment
• Excellent visualisation and presentation skills
• Ability to adapt to changing workloads with effective prioritisation

What we offer

Inclusion

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic. At AXA XL, we know that an inclusive culture enables business growth and is critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most inclusive workforce possible, and create a culture where everyone can bring their full selves to work and reach their highest potential. Its about helping one another — and our business — to move forward and succeed.

• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe.
• Robust support for Flexible Working Arrangements
• Enhanced family-friendly leave benefits
• Named to the Diversity Best Practices Index
• Signatory to the UK Women in Finance Charter

Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.

Total Rewards

AXA XL’s Reward program is designed to take care of what matters most to you, covering the full picture of your health, wellbeing, lifestyle and financial security. It provides competitive compensation and personalized, inclusive benefits that evolve as you do. We’re committed to rewarding your contribution for the long term, so you can be your best self today and look forward to the future with confidence.

Sustainability

At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.

Our Pillars

• Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society - are essential to our future. We’re committed to protecting and restoring nature - from mangrove forests to the bees in our backyard - by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
• Addressing climate change: The effects of a changing climate are far-reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We\'re building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
• Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
• AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day - the Global Day of Giving.

For more information, please see axaxl.com/sustainability.

Who we are

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Learn more at axaxl.com