Global Programmes Assistant 15 Months Maternity Cover

Subalt; Little London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A UK-based international development organisation is seeking a Global Programmes Assistant to provide essential programme and administrative support. The ideal candidate will have prior experience in programme support, excellent communication skills, and proficiency in Microsoft Office. Join us to make a difference in humanitarian and development projects worldwide. This role offers hybrid working and competitive benefits.

Benefits

25 days annual leave + 4 privilege days

Paid time off for medical appointments

2 hours lunch break on Fridays

Pension Scheme

Qualifications

• Previous experience of working within a Programme Support/administrative role.
• Experience of working with budgets and/or processing payments.
• High degree of organisational and time management skills.

Responsibilities

• Provide programme and administrative assistance to Country Programmes and Programmes Partnerships teams.
• Responsible for updating and maintaining the Project Tracker and SharePoint site.
• Ensure timely submission of quarterly and completion reports.

Skills

Organisational skills

Communication skills

Teamwork

Numeracy skills

Proficiency in Microsoft Office

Job description

Who We Are

Muslim Aid is a UK faith-based international development organisation that provides support to communities around the world affected by disasters, conflict, or endemic poverty without regard to their social, religious, or ethnic background.

Established in 1985, Muslim Aid has facilitated the engagement of the British Muslim and non-Muslim community in support of its work in a variety of ways. Over the years, its humanitarian work has included responses to major crises around the world including, famine in East Africa, earthquakes and flooding in Pakistan and Bangladesh as well as conflicts in Syria and Yemen.

We place strong emphasis on long-term development projects that build the capacity of local people to help themselves. In addition to the 5 country offices worldwide we also work with multiple partner offices focusing on sustainable Development Programmes and providing humanitarian relief during times of crisis.

Summary Of The Role

The International Programmes Department (IPD) is a busy, multi-functional team at the heart of the work of Muslim Aid in the UK and internationally.

The Global Programmes Assistant reports directly to the Global Programmes Manager and will primarily be responsible for providing support functions to the International Programmes team. The role requires excellent organisational, teamwork and numeracy skills, to work with key stakeholders to ensure an effective, efficient and quality delivery of development and emergency response programmes.

The Global Programmes Assistant also supports the administrative work of the department, including the preparation and tracking of project payments, and maintaining partner due diligence records.

About The Role

• Provide programme and administrative assistance to Country Programmes and Programmes Partnerships teams as required including support with the development and production of project proposals.
• Responsible for updating and maintaining the Project Tracker and SharePoint site.
• Maintain soft (and if required hard copies of) programme files, provide filing assistance to the team and support archiving.
• Ensure the timely submission of quarterly and completion reports, and support the review of seasonal and small-medium project reports as delegated by Country Programmes and Programmes Partnerships teams
• Maintain and review the report supporting documents including field reports, financial evidence, centrally agreed documents, media and case studies.
• Support the development of IPD wide administrative systems.

About You

You must currently hold the right to work in the UK. Muslim Aid is not offering sponsorship for this role.

To Be Successful In This Role, You Will Need

• Previous experience of working within a Programme Support/administrative role.
• Experience of working with budgets and/or processing payments.
• Excellent communication and interpersonal skills with the ability to liaise with a variety of stakeholders and employees at all levels.
• High degree of organisational and time management skills.
• Proficiency in Microsoft Office applications and the ability to learn and utilise any software adopted by Muslim Aid.
• Ability to work under pressure, be proactive and work on own initiative.

Why You Should Apply

Join Muslim Aid as a Global Programmes Assistant and support impactful humanitarian and development projects worldwide. Working closely with the Global Programmes Manager, you will ensure effective project delivery, quality standards, and create engaging content from our successes for stakeholders. If you're organised, detail-oriented, and passionate about programme support, apply now to help drive global change!

Benefits You Will Enjoy Working For Us

• 25 days annual leave + 4 privilege days
• Hybrid working
• Paid time off for medical appointments
• 2 hours lunch break on Fridays
• Time off in Lieu (TOIL)
• Pension Scheme

How To Apply

To apply please submit your cover letter (no more than 1 page) and CV.