Global People & Workplace Specialist (London)

The Voleon Group; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

The Voleon Group is hiring a Global People & Workplace Specialist to support payroll, benefits, and workplace experience for the UK team. You will collaborate with People Operations and Finance to ensure accurate payroll processing, benefits administration, and a smooth workplace experience.

Based in London with a hybrid schedule (three days in the office), you will lead end-to-end payroll operations, manage vendor relationships, and drive process improvements to scale with the company’s growth

Qualifications

• 2+ years in payroll, benefits, People Operations, or related HR operations with hands-on payroll processing experience.
• Experience supporting UK payroll and/or benefits with knowledge of local requirements and processes.
• Strong knowledge of payroll taxes, statutory benefits, pension requirements, and UK regulations.
• Excellent attention to detail and ability to handle confidential information.
• Clear communication to explain payroll, benefits, and HR information to employees.
• Experience managing external vendors and coordinating with internal teams.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Hands-on experience with Workday or similar HRIS/payroll platforms.
• Experience supporting workplace operations, events, or vendor programs is a plus.

Responsibilities

• Oversee end-to-end payroll operations using Workday and Deel, including international payroll, timesheets, leave admin, and pension remittances.
• Develop, maintain, and improve payroll, benefits, HR, and workplace processes for accuracy and scale.
• Ensure compliance with tax, pension, and regulatory requirements across regions.
• Administer employee benefits programs (medical, dental, vision, pension, Cycle to Work, etc.).
• Lead annual benefits initiatives, renewals, and vendor evaluations with a focus on employee engagement.
• Audit payroll, benefits, HR data, invoices, and related programs to identify discrepancies.
• Process lifecycle changes of employees (hiring, transfers, promotions, terminations).
• Validate tax withholdings, benefit elections, direct deposits, and payroll updates.
• Review and approve payroll, benefits, and workplace invoices/expenses.
• Source, onboard, and manage payroll/benefits/workplace vendors and programs.
• Oversee daily workplace operations and maintain organized, scalable spaces.
• Plan and manage employee events and workplace initiatives to boost engagement.
• Lead facilities projects and responsible for office improvements and maintenance.
• Monitor office space utilization and maintain scalable workplace inventory.
• Serve as on-site resource for employees on payroll, benefits, and workplace questions.

Skills

Payroll processing

Benefits administration

UK payroll regulations

HR operations

Vendor management

Cross-functional collaboration

Attention to detail

Communication skills

Workday or HRIS

Multi-tasking

Education

Bachelor’s degree in HR/Business/Finance or related field

Tools

Workday

Deel

Job description

As a Global People & Workplace Specialist, you will play a key role in supporting payroll, benefits, and workplace experience for our global team, with a particular focus on our UK-based employees. You will work closely with the People Operations team and cross-functional partners, including Finance, to ensure accurate and timely payroll and benefits administration while also helping create a smooth, engaging, and well-supported workplace experience.

Reporting to the Senior Payroll & Benefits Analyst, you will be an integral member of the People Operations team and will support a broad range of high-priority operational initiatives. This role combines detail-oriented payroll and benefits administration with hands-on workplace and employee experience responsibilities, providing essential services that directly impact employees’ day-to-day experience.

This is a hybrid role, requiring three days per week in our London office.

Responsibilities

• Manage end-to-end payroll operations in Workday and Deel, including monthly international payroll processing, timesheets, time-off administration, expense approvals, pension remittances, payroll reporting, and related reconciliations

• Develop, maintain, and continuously improve payroll, benefits, HR, and workplace processes, procedures, controls, and documentation to support accuracy, efficiency, and scalability

• Ensure compliance with applicable payroll and benefits regulations, including tax, pension, and other statutory requirements

• Support the day-to-day administration of employee benefit programs, including medical, dental, vision, pension, Cycle to Work Scheme, and other regional benefits

• Partner on annual benefits initiatives, including renewals, vendor evaluations, employee engagement initiatives, and other benefits-related projects

• Conduct regular audits of payroll, benefits, HR data, invoices, and related programs, identifying and resolving discrepancies accurately and promptly

• Partner closely with the People Operations team to ensure accurate and timely processing of new hires, transfers, promotions, terminations, and other employee lifecycle changes

• Process and validate employee changes related to tax withholdings, benefit elections, direct deposits, and other payroll or HR updates

• Review, reconcile, and approve payroll-, benefits-, and workplace-related invoices and expenses

• Source, evaluate, onboard, and manage vendors across payroll, benefits, workplace services, facilities, food and beverage, and employee programs

• Oversee day-to-day workplace operations to ensure shared spaces are clean, organized, well stocked, and operating smoothly

• Develop and manage workplace and employee experience programs, including office lunches, snacks, swag, onboarding support, team gatherings, and company events

• Plan and execute employee events and workplace initiatives that support engagement, connection, and a positive employee experience

• Lead facilities projects and coordinate maintenance, repairs, office improvements, and other operational needs

• Monitor office space utilization, manage workplace inventory, and maintain organized systems that can scale as the company grows

• Build strong cross-functional relationships and serve as an approachable onsite resource for employees, helping connect workplace operations with broader People and HR needs

• Serve as a primary resource for employees on payroll, benefits, and workplace-related questions, providing timely, thoughtful, and accurate support

Requirements

• 2+ years of experience in payroll, benefits, People Operations, or a related HR operations function, including hands-on responsibility for payroll processing and benefits administration

• Experience supporting payroll and/or benefits in the UK, with demonstrated ability to manage differing local requirements, vendors, and processes

• Strong working knowledge of payroll and benefits compliance requirements, including payroll taxes, statutory benefits, pension requirements, and applicable employment regulations in the UK

• Exceptional attention to detail and demonstrated ability to handle sensitive employee and payroll information accurately and confidentially

• Strong employee service and communication skills, with the ability to clearly explain payroll, benefits, and HR-related information and resolve employee questions effectively

• Experience managing external vendors and coordinating across internal teams to deliver payroll, benefits, workplace, or employee programs

• Ability to manage multiple priorities and recurring deadlines while maintaining accuracy in a fast-paced environment

• Hands-on experience with Workday or a comparable HRIS/payroll platform, including employee data maintenance, reporting, audits, and payroll-related processes is preferred

• Experience supporting workplace operations, employee experience programs, facilities, events, or office vendors is a plus

• Experience with global benefits programs, international payroll vendors, or Employer of Record (EOR) arrangements is a plus

• Experience supporting a growing or scaling organization is preferred

• Bachelor’s degree in Human Resources, Business Administration, Finance, Accounting, or a related field, or equivalent practical experience

“Friends of Voleon” Candidate Referral Program

If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program.

Equal Opportunity Employer

The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.