Global Events Specialist

IFS; Staines-upon-Thames; Hybrid; GBP 30,000 - 50,000; Full time

Job description

Company Description

IFS is a billion-dollar revenue company with 7000+ employees on all continents. Our leading AI technology is the backbone of our award-winning enterprise software solutions, enabling our customers to be their best when it really matters–at the Moment of Service. Our commitment to internal AI adoption has allowed us to stay at the forefront of technological advancements, ensuring our colleagues can unlock their creativity and productivity, and our solutions are always cutting-edge.

At IFS, we’re flexible, we’re innovative, and we’re focused not only on how we can engage with our customers but on how we can make a real change and have a worldwide impact. We help solve some of society’s greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and understand our responsibility to reflect the diverse world we work in. We are committed to promoting an inclusive workforce that fully represents the many different cultures, backgrounds, and viewpoints of our customers, our partners, and our communities. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We’re looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.

If you want to change the status quo, we’ll help you make your moment. Join Team Purple. Join IFS.

Job Description

As an Event Specialist, you will support the IFS Global Events team in the planning, coordination, and successful delivery of virtual, hybrid, and in-person events. You will be responsible for administrative tasks, vendor coordination, and ensuring the seamless execution of event logistics. This role requires excellent organizational skills, attention to detail, and a proactive approach to problem-solving in a fast-paced environment.

Event Delivery Support

• Manage onsite logistics, including staffing support for hosts and workers.
• Act as the point of contact for agencies on tasks like travel, transfers, app management, and staffing logistics.
• Schedule and coordinate photographers, videographers, and other creative assets.
• Track project timelines and tasks to ensure seamless event execution.

Event-Specific Focus

• Provide staffing and operational support for flagship events including exhibitor management.
• Maintain and align the global events calendar and events web page.
• Assist with special initiatives like invite list management and sponsorship package delivery.

Logistics and Administration

• Manage purchase orders (PO) and invoice processing for events.
• Track agency deliverables and actions to ensure timely execution.
• Oversee registration processes, including ticket sales reporting and discount code management.
• Maintain accurate reporting through tools such as exhibitor portals and registration platforms.

Stakeholder and Vendor Coordination

• Support stakeholder meetings, including regional coordinators, and ensure actionable project timelines.
• Coordinate with vendors for event-specific needs, including merchandise, giveaways, and media production.

Branding and Messaging

• Collaborate with the team to ensure consistent branding and alignment across all events.
• Adhere to standardized branding toolkits and guidelines to maintain a cohesive global events strategy.

Qualifications

Demonstrates exceptional ability to multitask and prioritize in fast-paced environments, supported by strong organizational and project management skills to ensure timely delivery of tasks. Possesses a collaborative mindset and excellent communication skills, enabling effective teamwork across global teams. Maintains a high attention to detail and a steadfast commitment to delivering quality results.

Essential:

• Minimum 2+ years in Event Marketing, Hospitality, or a similar role.
• Experience in managing administrative and logistical tasks for corporate events.
• Proficiency in MS Office tools, especially Excel and PowerPoint.
• Strong attention to detail, time management, and organizational skills.
• Excellent communication and teamwork abilities.
• Flexibility to work across global time zones and travel as required.

Desirable:

• Experience with event platforms like Cvent or similar tools.

Additional Information

We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles, while also valuing inclusive workplace experiences. By fostering a sense of community, we drive innovation, strengthen connections, and nurture belonging. Our commitment ensures you can work in a way that suits you best, while also engaging with colleagues to share ideas and build meaningful relationships.