Global Event Production Coordinator

FIRST; Greater London; Hybrid; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Private Medical Insurance with BUPA

28 Days Annual Leave PLUS Bank HOLIDAY

20 Days of Sick Pay each Year

Enhanced Parental Leave (Maternity & P

Wellness Stipend

Headspace access

Life Insurance

EAP

Cycle to Work Scheme

Season Ticket Loan

Pension Scheme Enhancements

Discretionary Bonus Structure

Global Opportunities

Job summary

FIRST is a leading global brand experience agency delivering Content, Creative, Digital Technology, and Data & Insights services. The Event Production Coordinator provides essential administrative and technical support for event requests within client offices, acting as the main technical contact and ensuring seamless execution from planning to delivery.

You will coordinate all event production deliverables, manage budgets, and provide on-site support to the team and clients, elevating quality

Qualifications

• Bachelor's degree or equivalent experience.
• 3-5 years' experience in meeting planning, production, AV sales, or AV operations.
• Exceptional interpersonal and communication skills.
• Functional understanding of Audio Visual systems and processes.
• Client-centric with proactive problem-solving.
• Organized with strong time management.

Responsibilities

• Serve as technical consultant and translate production concepts for non-technical stakeholders.
• Coordinate all event deliverables for the Event Production team (videos, decks, music, audio stingers, graphics, livestream links).
• Schedule tech checks, rehearsals, and client meetings for seamless execution.
• Provide on-site administrative support including purchasing, scheduling, and run-of-show creation; manage quotes and billing.
• Utilize event management systems and G-Suite; oversee studio bookings and staff scheduling.
• Generate and track event production quotes and expenses; manage freelance support and payments.
• Collaborate with Team Lead to ensure timely delivery of production elements to clients.
• Develop and refine event production best practices and documentation.
• Provide health, safety, and compliance documentation to stakeholders.

Skills

Bachelor's degree

AV systems

Client relations

Time management

Google apps

MS Office

English fluency

Problem solving

Calm under pressure

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

Microsoft Office

Job description

FIRST is a leading global brand experience agency delivering Content, Creative, Digital Technology, and Data & Insights services. The Event Production Coordinator provides essential administrative and technical support for event requests within client offices, acting as the main technical contact and ensuring seamless execution from planning to delivery.

You will coordinate all event production deliverables, manage budgets, and provide on-site support to the team and clients, elevating quality