Global Event Experience Coordinator

SailGP; Greater London; Hybrid; GBP 28,000 - 40,000; Full time

Job summary

SailGP is seeking an organised Event Experience Coordinator to support planning and delivery of on-site activations across the SailGP Race Stadiums and the Paddock. You will manage guest management systems, invitations and communications, ensuring experiences meet the highest standards.

The role requires strong administration, cross-functional collaboration and the ability to work in a fast-paced, international sporting environment. London-based, on-site with international travel as needed.

Qualifications

• Highly organized with strong attention to detail and ability to manage multiple workstreams.
• Proven project coordination and cross-functional collaboration skills.
• Excellent communication with senior stakeholders and across teams.
• Adaptable, proactive and solutions-focused in fast-paced live events.
• Experience in events, hospitality or guest experience coordination.
• Willingness to travel internationally for events.

Responsibilities

• Coordinate planning and delivery of activations across Race Stadiums and the Paddock with internal teams and partners.
• Manage activation briefs, trackers, schedules and documentation; ensure deadlines are met.
• Lead on-site activation coordination and support the Experience team and Operations Leads.
• Monitor guest enquiries via the inbox and coordinate with teams to resolve queries.
• Manage Guest Management System data, invitations and reporting for events including Adrenaline Lounge.
• Create content and assets for Guest Portal and Partner Hub; liaise on guest requests with stakeholders.
• Maintain trackers, run sheets and post-event feedback to drive improvements.

Skills

Highly organized

Attention to detail

Project coordination

Stakeholder management

Communication

Adaptability

Problem solving

Team player

Willingness to travel

Job description

SailGP is seeking an organised Event Experience Coordinator to support planning and delivery of on-site activations across the SailGP Race Stadiums and the Paddock. You will manage guest management systems, invitations and communications, ensuring experiences meet the highest standards.

The role requires strong administration, cross-functional collaboration and the ability to work in a fast-paced, international sporting environment. London-based, on-site with international travel as needed.