Entity Management Compliance Specialist

Baker McKenzie

Belfast

On-site

GBP 45,000 - 60,000

Full time

14 days+

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Benefits offered by this job

Private health cover

Income protection

Life assurance

Employee assistance plan

Job summary

A leading global law firm in Belfast is seeking an Entry Level Global Corporate Maintenance Solutions Specialist. This role involves managing corporate maintenance projects, serving as a key client contact, and coordinating services across multiple jurisdictions. Ideal candidates should have a relevant degree and demonstrate strong organizational and problem-solving skills. An outstanding benefits package is offered, making it a highly desirable position.

Qualifications

Experience in the professional services sector, ideally legal or as a company secretary.
Ability to manage multiple tasks, prioritize time, and meet deadlines.
Exceptional attention to detail is a must.
Previous professional services experience, ideally legal or as a company secretary.
A positive team member and active contributor in a team environment.
Excellent organizational, prioritization and problem-solving skills.
Confidence to liaise with people at all levels of the firm.
Exceptional attention to detail is a must.
Can manage multiple tasks, prioritize time, meet deadlines, and propose solutions where conflicts exist.

Responsibilities

Act as a key client contact on GCMS projects.
Coordinate corporate maintenance services and manage deadlines.
Track and monitor compliance trackers.
Project manage onboarding for new GCMS clients including transition planning and invoicing schedules.
Track and monitor updating of compliance trackers and deadlines.
Escalate issues with proposed solutions and implement resolutions.
Assist with fee proposals, pitches and client RFPs and liaise with partners.
Prepare client invoices with GCMS Specialists.
Support quarterly/bi-annual or annual client review calls and visits; respond to inquiries.

Skills

Attention to detail

Organizational skills

Problem-solving skills

Team player

Communication skills

Liaison across levels

Education

Bachelor's degree (2:1 preferred)

Tools

Microsoft Office

SharePoint

Job description

Overview

Global Corporate Maintenance Solutions Specialist role at Baker McKenzie.

The Global Corporate Maintenance Solutions Specialist will focus on designing and implementing complex domestic and cross-border reorganizations. The role-holder will collaborate with lead offices and Corporate Maintenance teams across the Baker McKenzie Office network, supporting key global clients as the primary contact. It is anticipated that the GCMS client portfolio will continue to grow. The Group has extensive experience in reorganizations of all types, including experts from various practice areas. As part of this Group, our Corporate Maintenance practice assists clients in meeting their annual corporate compliance obligations, such as filing statutory accounts and annual returns, as well as managing changes to legal entities, like director and auditor updates. The individual will possess a very strong work ethic, attention to detail, and a genuine interest in aiding with corporate maintenance matters and contributing to the development of the GCMS team.

Our Global Corporate Maintenance Solutions ("GCMS") service has been established as an innovative way to help clients coordinate and monitor the performance of their essential corporate maintenance obligations, and the GCMS team in Belfast has been established to carry out, track and coordinate related work efficiently and to high standards of quality and consistency.

Main responsibilities

Act as a key client contact on GCMS projects
Develop, populate and maintain project and client-specific IT platforms
Coordinate the provision of corporate maintenance services and be responsible for technical quality. This includes working with local legal experts around the world to manage corporate maintenance deadlines such as filing annual accounts for clients' entities globally, managing large-scale multi-jurisdictional changes such as director and officer changes, developing know-how and templates in this area, advising clients on any compliance issues identified by local legal experts and working with local experts to advise the best course of action
Project manage the onboarding process for new GCMS clients including transition planning, liaising with clients as to the delivery of internal instructions and transition plans to their internal teams and third party providers, managing the in-scope entities list, fees and budgets, documenting the invoicing schedules and fee arrangements, establishing timing for completion of the initial compliance review, setting up regular client update calls, collating contacts for preferred correspondent law firms, supervising GCMS Legal Professionals and Administrators involved in the process, managing client expectations, cementing the client relationship, and providing updates to the GCMS team manager
Track and monitor the updating of compliance trackers, escalate any upcoming or lapsed deadlines to the GCMS Company Secretary and lead associates as appropriate
Escalate issues to the GCMS Manager or lead associates as appropriate, with proposed solutions to those issues, and independently implement their resolution
When required, contact correspondent law firms for fee proposals, contribute to pitches, fee proposals and client RFPs, assist with demonstrations and provide context during the sales process and assist the GCMS Manager in liaising with partners, business development teams and other internal contacts as to the suitability of GCMS for clients
Work with other GCMS Specialists to prepare client invoices
Assist GCMS Manager in preparations for quarterly/bi-annual or annual client review calls and client visits, and in answering client queries about the GCMS retainers, scope of services, and in general, to build lasting relationships with client contacts
Identify ways to enhance and retain current GCMS client relationships
Assist the GCMS Manager in conducting fee analysis and monitoring project and fee status
Work with the GCMS Manager and Company Secretary to capture know-how, refine process mapping, efficiencies and best practice on an ongoing basis; facilitate embedding of new processes; refine process guidance and communicate across the network as appropriate
Provide training and guidance to corporate maintenance teams across the network, external local counsel and clients
Identify areas for professional development
Assist in the orientation of new staff and the development and supervision of GCMS Legal Professionals
Share and contribute to the growth of the collective knowledge of the GCMS team

Skills and experience

A bachelor's degree (2:1 preferred)
Advanced in Microsoft Office applications (Intermediate Excel and Word are essential)
Strong technical skills (experience with SharePoint is an advantage)
Previous professional services sector experience, ideally legal or as a company secretary
A positive team member and active contributor in a team environment
Excellent organizational, prioritization and problem-solving skills
Confidence to liaise with people at all levels of the firm
Exceptional attention to detail is a must
Can manage multiple work tasks, prioritize time, meet deadlines, and propose solutions where conflicts exist

About Baker McKenzie

Baker McKenzie is the world’s leading law firm with offices all over the world. Our Belfast Center is home to over 400 colleagues in both legal and professional services.

We offer one of the best workplace benefits packages in the industry, featuring comprehensive private health cover, income protection, life assurance, and a comprehensive employee assistance plan. These and a host of other benefits make us one of the most desirable companies to work for in Belfast.

Equal Opportunity

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.

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