German speaking Operations Assistant

Inspiring Interns; London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency in London is seeking a German speaking Operations Assistant. The role involves supporting contract administration, ensuring compliance, and maintaining communication with contractors. Candidates should have fluent German and proficient English skills, along with attention to detail. This position offers hybrid working flexibility and training from experienced team members.

Benefits

Hands-on training

Collaborative work culture

Hybrid working flexibility

Qualifications

• Some experience in administration, HR, recruitment, or office coordination is an advantage.
• Strong attention to detail and structured, organised approach.
• Willingness to learn in a fast-paced team environment.

Responsibilities

• Support preparation and issuing of contracts to freelancers and employees.
• Assist with contract extensions and documentation.
• Ensure all legally required documents are in place.
• Respond to contractor questions regarding contracts and documents.
• Work closely with recruiters and finance team for smooth onboarding.
• Update internal systems and trackers for contract status.

Skills

Fluent German (B2/C1 level)

Good English communication skills

Attention to detail

Organised task management

Professional communication style

Tools

Microsoft Word

Excel

Email systems

Job description

Social network you want to login/join with:

German speaking Operations Assistant, London

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Client:

Inspiring Interns

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

103bbfdbf587

Job Views:

Posted:

Expiry Date:

26.09.2025

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Job Description:

Responsibilities

• Contract Administration:Support the preparation and issuing of contracts to freelancers and employees delivering services to our clients.
• Extensions:Assist with contract extensions, including updating contract dates and documentation, and gathering signatures.
• Compliance Checks:Make sure we have all legally required documents in place (e.g. ID, right to work, insurance, tax documents) and follow up if anything is missing or outdated.
• Candidate Communication:Respond to questions from contractors regarding contracts and documents. Occasionally support simple rate discussions during extensions.
• Team Support:Work closely with our recruiters, account managers, and finance team to ensure smooth onboarding and compliance.
• Record Keeping:Update internal systems and trackers to reflect contract status, compliance progress, and extension deadlines.

Responsibilities

Contract Administration:Support the preparation and issuing of contracts to freelancers and employees delivering services to our clients.

Extensions:Assist with contract extensions, including updating contract dates and documentation, and gathering signatures.

Compliance Checks:Make sure we have all legally required documents in place (e.g. ID, right to work, insurance, tax documents) and follow up if anything is missing or outdated.

Candidate Communication:Respond to questions from contractors regarding contracts and documents. Occasionally support simple rate discussions during extensions.

Team Support:Work closely with our recruiters, account managers, and finance team to ensure smooth onboarding and compliance.

Record Keeping:Update internal systems and trackers to reflect contract status, compliance progress, and extension deadlines.

What We’re Looking For

Some experience in administration, HR, recruitment, or office coordination is an advantage.

Fluent German (B2/C1 level)and good English communication skills are essential.

Strong attention to detail and a structured, organised approach to tasks.

Friendly and professional communication style, both written and spoken.

Basic skills in Microsoft Word, Excel, and email systems.

Willingness to learn and get involved in a fast-paced and supportive team environment.

What We Offer

A supportive entry into the recruitment and operations field.

Hands-on training and guidance from experienced team members.

A friendly team with a collaborative work culture

Opportunity to develop skills in contract management and compliance.

Hybrid working flexibility and a modern office in London