Full-time Clerical Assistant (FSLT00622) - FSLT00622

Fife Sports and Leisure Trust; Dunfermline; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated clerical officer to join their team. This role involves managing bank accounts, assisting with financial analysis, and ensuring compliance with data protection regulations. You will play a vital part in streamlining office practices and procedures while providing essential support for recruitment and payroll. If you are self-motivated, possess strong communication skills, and thrive in a team environment, this is a fantastic opportunity to contribute to a dynamic organization focused on community and leisure services.

Qualifications

• Experience in a clerical role involving documentation processing.
• Self-motivated with good communication skills for dealing with staff and public enquiries.

Responsibilities

• Assist with bank account management and financial analysis.
• Maintain inventories and records while ensuring compliance with regulations.
• Support recruitment and payroll processes as part of the team.

Skills

Teamwork

Communication Skills

Financial Analysis

Data Gathering and Analysis

Time Management

Organizational Skills

Flexibility

Education

4 National 5s or equivalent

Tools

Microsoft Office

Oracle

Job description

Job Description

Contract Type: Permanent Full-time, 36 hours per week

Closing Date: Sunday 11th May 2025

Interview Date: Thursday 22nd May 2025

You will be responsible as part of a team for clerical office practices and procedures.

Requirements

4 National 5s or equivalent, including English and numeracy subjects.

Before confirming appointment, you will be required to obtain a Level 1 Disclosure from Disclosure Scotland.

Responsibilities

• Assist with bank account management, including reconciliation, monitoring transactions, fund movement, and report preparation.
• Assist with financial analysis, input/output, and report preparation.
• Assist with the complaints system, processing actions, and responses.
• Assist with the use of Oracle for processing invoices and raising debtor accounts through Ash.
• Assist with the completion of quarterly VAT returns to HMRC.
• Assist with recruitment and payroll processes.
• Check and record incident report forms.
• Assist with research for management, including report, procedure, and policy preparation.
• Assist with the development and maintenance of systems and procedures for Freedom of Information and Data Protection, ensuring compliance, handling enquiries, and providing training.
• Assist with the development and maintenance of financial and documentation systems and procedures.
• Maintain inventories and records.
• Assist with insurance records and processing claims.
• Assist with the Concession Scheme enquiries, training, and the development and maintenance of related records and databases.
• Assist with PRS and PPL returns.

The Individual

• Ability to work effectively in a team environment.
• Self-motivated with good communication skills for dealing with staff and public enquiries.
• Flexible approach to work priorities.
• Experience in a clerical role involving documentation processing.
• Financial and administrative experience, including data gathering and analysis.
• Proficiency in Microsoft Office, including Word and Excel.
• Ability to present issues clearly and multitask effectively.
• Excellent time management and organizational skills.
• Ability to cope under pressure.