Full-time Clerical Assistant (FSLT00622)

Location: Music Institute East Port Dunfermline, KY12 7JA

Salary: £23,783 - £24,890 per year dependent on experience

Contract Type: Permanent

Position Type: Full Time

Hours: 36 hours per week

Job Description

You will be responsible as part of a team for Clerical Office practice and procedures.

Requirements

1. 4 National 5s or equivalent - including English and numeracy subjects
2. Before confirming appointment you will be required to obtain a Level 1 Disclosure from Disclosure Scotland

Responsibilities

1. To assist with Bank Account; the reconciliation, monitoring of transactions, fund movement and preparation of reports.
2. To assist with Financial Analysis; input/out and preparation of reports.
3. To assist with Complaints system, processing action and responses.
4. To assist with Use of Oracle to process invoices and raising of debtors accounts through Ash.
5. To assist with Completion of quarterly VAT return to HMRC.
6. To assist with the Recruitment and Payroll processes.
7. To assist with Checking and recording of incident report forms.
8. To assist with Research; for management for the preparation of reports procedures and policies.
9. To assist with Freedom of information; the development and maintenance of systems and procedures, compliance, enquiry response and training.
10. To assist with System and Procedures: (financial and documentation) development and maintenance.
11. To assist with Inventories; the maintenance of records.
12. To assist with Insurance; the maintenance of records and processing of claims.
13. To assist with Data Protection; the development and maintenance of systems and procedures, compliance, enquiry response and training.
14. To assist with Concession Scheme for the Company enquiry response, training the development and maintenance of records and data bases.
15. To assist with PRS and PPL Returns.

The Individual

1. Required to work in a team environment.
2. Self-motivated.
3. Written and verbal communication for dealing with staff and public enquiries.
4. Flexible approach to work priorities.
5. Previously worked in a clerical role with documentation processing.
6. Financial/administration experience of data gathering and analysis.
7. Microsoft office experience.
8. Sound working knowledge of word processing and spreadsheet applications.
9. Ability to present issues clearly.
10. Ability to multitask.
11. Excellent time management skills and organisational skills.