Fuels Business Coordinator

Carrs Billington Agriculture; Carlisle; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading agricultural company is seeking a Fuels Business Co-ordinator in Carlisle to maintain stock records, oversee vehicle reporting, and support a team in achieving commercial growth. Strong Excel and interpersonal skills are essential. This role offers flexibility in working arrangements and a comprehensive benefits package.

Benefits

Attractive salary package

Annual salary reviews

Minimum of 25 days annual leave

Health Cash Plan

Pension enrolment

Qualifications

• Confident user of Microsoft applications and fully IT literate.
• Excellent communication and interpersonal skills.
• Knowledge of fuel distribution processes.

Responsibilities

• Maintain accurate stock movement records.
• Collaborate with depots to manage stock levels.
• Oversee vehicle stock reporting and control.

Skills

Strong Excel skills

Analytical mindset

Communication skills

Team player

Customer service skills

Tools

Microsoft applications

D365

Job description

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Are you ready to fuel your career with a role that combines operational precision, commercial insight, and the opportunity to make a real impact?

We are seeking a highly motivated and organised Fuels Business Co-ordinator to join our dynamic Fuels business supporting the team across North of England & South West Scotland, based at our CARLISLE FUELS DEPOT . This exciting opportunity is ideal for someone who wants to work alongside an established team, helping to keep our operations running smoothly and supporting our commercial growth.

We understand how important work-life balance is, and we're equally committed to finding the right person for this role. That's why we are happy to explore flexible working arrangements-whether that's part-time hours, school-time schedules, or something else that works for you. We're happy to discuss what flexibility looks like for you.

ABOUT US

Every day we provide rural and agricultural communities with the support they need to succeed. Whether they are after a healthier herd or flock, increased yields, faster growth rates, a decent return on their land or even just a helping hand. We have the people, products, and services to help our customers get from where they are now to where they want to be. This is why every role at Carr's Billington is hugely important to our shared success and why we welcome talent from across all different backgrounds to work across our retail, feed, machinery, fuel and central support divisions.

Carr's Billington Agriculture is a subsidiary company of The Billington Group, who are also the proud owner of Criddle & Co., English Provender Company and Billington Foods.

THE JOB

Working closely with the Head of Sales & Procurement and the Depot Supervisors, you will be responsible for:

• Maintaining accurate stock movement records for daily and weekly in-tank cost tracking.
• Collaborating with depots to manage stock levels and assist with month-end reconciliations.
• Overseeing vehicle stock reporting and control.
• Inputting sales invoices and call-offs using D365.
• Ensuring accurate data entry to support financial and inventory integrity.
• Liaising with Credit Control and Finance teams.
• Partnering with the Sales team to identify and target commercial opportunities.
• Supporting depot-led outbound sales campaigns to drive growth.
• Providing day-to-day support to Depot Supervisors and Satellite branches.
• Assisting with general admin tasks and transport coordination to maximise fleet efficiency.
• Identifying and implementing process improvements across operations and sales.
• Supporting the development of SOPs and contribute to key commercial initiatives.

At all times you will adhere to Company and Group policies and procedures, including but not limited to those relating to Safety, Health and Environmental.

In your day to day practices, you will ensure that all relevant legislation and approved codes of practice, are adhered to in respect of ongoing compliance, including but not limited to UFAS, FIAS, & NOPS assurance schemes.

The above list is not exhaustive, and your role will certainly change over time reflecting the changing needs and activities of the organisation and our commitment to making best use of new technology and continuously improving the way we do things. You must therefore be committed to personal development and to becoming multi-skilled in order that you can adapt to and welcome constant change in the effort to achieve the stated aim of "making continuous improvements in the efficiency and effectiveness of our use of resources".

SKILLS, EXPERIENCE AND QUALITIES REQUIRED

• Strong Excel skills and a head for numbers
• Analytical mindset with great attention to detail
• Confident and competent user of Microsoft applications systems and fully IT literate.
• Excellent communication and interpersonal skills
• A team player with a proactive, problem-solving attitude
• Eagerness to learn and grow within a fast-paced environment
• Excellent customer service skills, with an appreciation for our customer base.
• An organised approach to work and able to work using own initiative.
• Knowledge of fuel distribution processes
• Holds a full UK driving licence.
• Previous experience of using D365

BENEFITS

As part of The Billington Group we offer a wide range of employee benefits including:

• An attractive salary package.
• Annual salary reviews in September each year.
• A minimum of 25 days annual leave.
• Opportunity to work for a well-established family-owned business with ambitions for growth and innovation.

Your Health

Health Assured : Access to an Employee Assistance Programme which offers counselling and health and wellbeing advice. Sick pay : Generous company sick pay entitlement.

Health Cash Plan : A health cash plan allowing colleagues to claim back money spent on everyday health care such as optical, dental, physiotherapy and much more.

Your Lifestyle

Staff Discount : Colleagues are eligible for a generous staff discount on selected products at our Country Stores.

Cycle to work scheme : A salary sacrifice scheme saving you tax on the purchase of a new bicycle and associated equipment.

Flexible life assurance and critical illness cover : Choose to increase the level of life assurance cover already provided to you by the company or add critical illness cover, all at preferential rates.

My Savings Hub : Access to an exclusive member's discount website with over 3,500 brands where you can save money and earn cashback on spends from grocery shopping to holidays.

Salary finance benefits : Savings schemes, preferential rate loans and wage advances all through payroll as well as tools for financial education.

Your Future

Pension : Enrolment into the Company pension scheme after 3 months of employment.

Training & Development : Role specific training and ongoing training and development opportunities identified through our annual appraisal process.