Front of House Coordinator & PA *Immediate start*

Office Angels; Hythe; On-site; GBP 26,000 - 29,000; Full time

Job summary

A prestigious company in Hythe seeks a Front of House Coordinator & PA. The role involves managing diaries for Directors, acting as a primary contact for clients, and handling administrative tasks. Ideal candidates will have experience in PA/EA roles and effective communication skills.

Qualifications

• Previous experience in a PA/EA role is essential.
• Excellent telephone manner.
• Ability to handle confidential information.

Responsibilities

• Managing diary and travel arrangements for Directors.
• Acting as the first point of contact for clients.
• Overseeing meeting room management and preparation.

Skills

Microsoft Office

Communication

Teamwork

Confidentiality

Proactivity

Tools

Adobe Creative Suite

Job description

Office Angels are extremely proud to be recruiting exclusively for an incredible, award winning company in Hythe, in their search for a Front of House Coordinator & PA.

Please find all the details below:

Job title: Front of House Coordinator & PA.

Location: Hythe, Kent. This position is office based, there is free parking available, within walking distance from the office.

Salary: £26,000 - £29,000 DOE

Start date: Please note our client would like someone to start working for them w/c 14th July 2025 for a two-week training period and handover

Hours: Monday - Friday, 9am - 5:30pm with 1 hour lunch break unpaid

The team: You'll be working as part of the dedicated and hard-working administration team. You'll lend a hand to ad-hoc administration and support duties as well as supporting the Directors with their diaries and events. They're a dynamic, close-knit team, your fresh ideas and creativity are welcomed.

Your responsibilities would be:

PA duties:

• Screening calls and taking detailed messages


• Being the primary contact for diary management for 2 Directors, including liaison with clients, consultants and other third parties


• Organising travel and preparing travel itineraries


• Preparing correspondence


• Assisting the Directors with ad-hoc duties to support the smooth running of the office


• Working with the team to aid collating, logging in, uploading, and filing information for issue


• Overseeing the management of meeting rooms and preparation for upcoming meetings


• Facilitating internal audits to ensure full compliance with internal Quality Assurance procedures, making recommendations where necessary


• Arranging Training & coordinating CPD's for office staff


• Overseeing all cleaning, facilities, security and fire extinguisher contracts and procedures


• Assisting with keeping risk assessments reviewed and up to date


• Coordinating welfare group activities such as organising Christmas parties and events.

Front of House duties:

• Acting as the first point of contact for visitors and clients


• Booking and organising couriers


• Ensuring stationary, studio and kitchen supplies are consistently monitored and ordered


• Ensuring the office is tidy and presentable


• Assisting with facilities management and liaising with contractors and external teams


• Induction support for new hires and work placements


• First Aider (training provided)


• Fire Warden (training provided)

You'll be the ideal candidate for this role is you have the following:

• Previous experience within a PA/EA role is essential


• Good working knowledge of Microsoft Office (Outlook, Word & Excel)


• An excellent telephone manner and effective in answering queries and completing tasks


• Ability to recognise and handle confidential information with sensitivity


• Adobe Creative Suite programmes would be highly beneficial


• Excellent communication skills, both verbal and written


• A flexible and proactive mindset


• The ability to work well in a team but also independently, acting on intuition and ensuring daily office duties are well supported


• A friendly personable approach in order to promote a positive, friendly and productive office culture to maximise staff happiness and morale

Next steps:

If you're a PA who is proactive, highly organised with a positive can-do attitude then this is the perfect opportunity for you, please apply today!

Alternatively, if you know someone who may be suitable for this role please share the details. If you successfully refer a friend for the above role, you will receive a £100* voucher of your choice! Terms apply*

Please note if your skills match the requirements for the job then you will receive an e-mail from us (remember to check your junk mail). If you do please call us on 01233 611780 ASAP or within 24 hours to discuss the position in further detail with Emma (Senior Candidate Consultant) or Nicola (Executive Permanent Consultant).

We look forward to your application.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.