Front Of House and Site Focal - 12 Months Fixed Term Contract

The Boeing Company; Welwyn Garden City; On-site; GBP 25,000 - 35,000; Full time

Job summary

Ein etabliertes Unternehmen sucht einen Front of House und Site Focal für das Büro in Welwyn Garden City. In dieser Rolle sind Sie der erste Kontaktpunkt für Besucher und verantwortlich für die reibungslose Büroorganisation. Sie unterstützen bei der Verwaltung von Empfangsaufgaben, Sicherheitsbriefings und lokalen Bürobedürfnissen. Diese Position bietet eine hervorragende Gelegenheit, in einem dynamischen Umfeld zu arbeiten, in dem Teamarbeit und Organisation geschätzt werden. Wenn Sie eine freundliche und professionelle Persönlichkeit sind, die gerne in einem unterstützenden Team arbeitet, ist dies die perfekte Gelegenheit für Sie.

Benefits

Wettbewerbsfähiges Gehalt

Jährliche Anreizpläne

Pensionsplan mit bis zu 10% Arbeitgeberbeitrag

BUPA Gesundheitsplan

23 Tage Urlaub plus Feiertage

100% Bezahlung bei kurzfristiger Krankheit für 26 Wochen

66,67% Gehalt bei langfristiger Krankheit ab der 27. Woche

Lebensversicherung in Höhe von 6x des Jahresgehalts

Zugang zu Weiterbildungsprogrammen

Wohlfühlprogramme und Anreize

Qualifications

• Ausgezeichnete Kommunikationsfähigkeiten zur Unterstützung von Besuchern und Mitarbeitern.
• Hochgradig organisiert und motiviert mit der Fähigkeit, Prioritäten zu setzen.

Responsibilities

• Überwachung des Empfangs und der allgemeinen Büroabläufe.
• Verwaltung von lokalen Hotdesks und Catering-Anfragen.
• Durchführung von Sicherheitsbriefings für Besucher.

Skills

Kommunikationsfähigkeiten

Organisation

Microsoft Office

Teamarbeit

Multitasking

Job description

Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

As the Front of House and Site Focal for the Welwyn Garden City office you will be working to oversee the general day to day reception and day to day building operations for the office and will be the first point of contact for people visiting the facility.This role is positioned to ensure the smooth and seamless operation of the Boeing Welwyn Garden City office providing multi-disciplinary business process and administrative support to the residents, working closely with internal business functions and external contractors and suppliers.This is a 12 months fixed term contract.

This role sits within the Boeing Global Enterprise Services (BGES) team. The responsibilities include the following:

• Answering the door to visitors and staff.
• Welcome and sign in guests.
• Conduct safety briefings upon visitor arrival.
• Acting as an initial point of reference in the Reception area as required.
• Manage the switchboard and answer incoming calls.
• Reporting and recording any building issues, helping to resolve were feasible.
• To conduct Visitor Pre-screening checks.
• To manage local badging activations.
• Collecting and sorting local mail, including outgoing post.
• Management and booking of local hot desks/hot offices/spare offices.
• Setting up and shutting down local coffee machines.
• Management of local catering orders and supporting hospitality requests.
• Co-ordinating and supporting in the set-up of local meetings, including provision and removal of refreshments, supporting IT technicians and room re-organisation (where applicable and appropriate).
• Ensuring tidiness and cleanliness of kitchen areas.
• Managing replenishment of any local stock items (e.g. kitchen sundries, water etc.).
• Monitor usage of printer/stationery supplies and reorder as appropriate.
• Capturing and recording data.
• Management and execution of local delivery services.
• Input and track all facility related issues through supplier web based platforms to completion with consistent resident communications and timelines provided.
• Build relationship with FM provider to ensure Boeing site operation consistency is adhered.
• Responsible for raising purchase requisitions for facility related items through procurement internal business systems.
• Invoice management support for facility and business procurement when required.
• Management of Site Emergency Planning including documentation updates through internationally provided processes, templates and testing.
• Update site / employee call tree and dialogic scenarios.
• Accountability for ensuring that all Health and Safety policies and procedures are systematically applied in order to facilitate the safe, secure, healthy and compliant operation of site activities.
• Maintains Site records including management of accounts and facility OEM manuals.
• Attend and contribute to wider team meetings.

Required Skills and Experience:

• The successful candidate should have excellent communication skills to work within a busy team and to support visitors and staff on site.
• Be a team player to deliver initiatives.
• You should be highly organised and motivated with the ability to multi task and prioritise as needed.
• A professional and friendly demeanour is essential.
• The successful applicant will need to be proficient in Microsoft Office and other related software packages.

The Boeing benefits package goes above and beyond, focusing on your physical, emotional, financial and social well-being. Here’s a snapshot of what we offer:

• Competitive salary and annual incentive plans

• Continuous learning - you’ll develop the approach and skills to navigate whatever comes next
• Success as defined by you - we’ll provide the tools and flexibility, so you can make a meaningful impact, your way
• An inclusive culture - you’ll be embraced for who you are and empowered to use your voice to help others find theirs
• Excellent Adoption and Parental leave options
• 23 days plus UK public holidays and a Winter Break between Christmas and New Year
• Pension Plan with up to 10% employer contribution
• Company paid BUPA Medical Plan
• Short Term Sickness: 100% pay for the first 26 weeks
• Long Term Sickness: 66.67% of annual salary from 27th week
• 6x annual salary life insurance
• Learning Together Programme to support your on-going personal and career development
• Access to Boeing’s Well Being Programs, tool and incentives

Employer will not sponsor applicants for employment visa status.

Relocation:

This position does not offer relocation. Candidates must live in the immediate area or relocate at their own expense.

Work Authorisation:

This requisition is for a locally hired position in United Kingdom. Candidates must have current legal authorization to work immediately in the respective country. Boeing will not attempt to obtain Immigration and labour sponsorship for any applicants. Benefits and pay are determined at the local level and are not part of Boeing U.S. based payroll.

Applications for this position will be accepted until May. 07, 2025

Export Control Requirements: This is not an Export Control position.

Relocation

Relocation assistance is not a negotiable benefit for this position.

Security Clearance

This position requires the ability to obtain a BPSS clearance.

Visa Sponsorship

Employer will not sponsor applicants for employment visa status.

Shift

Not a Shift Worker (United Kingdom)

Equal Opportunity Employer:

We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.

We have teams in more than 65 countries, and each person plays a role in helping us become one of the world’s most innovative, diverse and inclusive companies. We are a Disability Confident Committed employer and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.