Freelance Site Administrator

Madigan Gill; United Kingdom; On-site; GBP 60,000 - 80,000; Part time

Job summary

A leading construction company is seeking a Freelance Site Administrator for on-site support to maintain documentation, manage attendance records, and coordinate meetings. Candidates should be proficient in Microsoft Office and have prior on-site administrative experience. Key responsibilities include managing documentation and supporting site access control systems, requiring excellent organizational skills and fluency in English.

Qualifications

• Proficient in Microsoft Office applications.
• Prior administrative experience on-site.
• Fluent in English with strong communication skills.

Responsibilities

• Maintain and update site documentation.
• Manage site attendance records and timesheets.
• Support access control systems and generate reports.
• Coordinate meeting logistics and manage deadlines.

Skills

Microsoft Office proficiency

Site access control software familiarity

Excellent written and editing skills

Organizational skills

Tools

SharePoint

MS Teams

4P/Viewpoint

Job description

We are seeking an experienced and detail-oriented Freelance Site Administrator to support daily operations on a construction site. This on-site only role requires strong administrative skills, familiarity with construction documentation, and the ability to manage multiple digital platforms.

Key Responsibilities:

• Maintain and update site documentation using SharePoint, MS Teams, and 4P/Viewpoint.

• Manage site attendance records, labour timesheets, and material delivery logs.

• Support site access control systems (e.g., Biosite, MSite) and generate reports.

• Maintain organized digital and physical filing systems.

• Coordinate meeting logistics, take minutes, and manage report deadlines.

• Support waste management tracking and compliance documentation.

• Handle general office tasks: requisitions, supplies, key management, and maintenance bookings.

Requirements:

• Proficient in Microsoft Office (Excel, Word, PowerPoint) and Outlook.

• Familiar with Teams, SharePoint, PDF editors, and site access control software.

• Prior on-site admin experience with understanding of RAMS, CSCS, inductions, etc.

• Fluent in English with excellent written and editing skills.

Desirable:

• Knowledge of Viewpoint, Conject, Business Collaborator.

• Experience with material ordering and waste documentation.

• Familiarity with construction plans (CPP, F10, Environmental Plans).

• Basic understanding of health & safety principles.