Freelance Event Specialist - Newbury, UK

Visit.org, Inc.; Newbury; On-site; GBP 40,000 - 60,000; Full time

Job summary

An innovative organization is seeking a Freelance Event Specialist to manage logistics for impactful events. This role requires a dynamic individual with corporate event experience and a passion for social impact. You will coordinate all event details, ensuring a seamless experience for guests while working closely with various partners. The ideal candidate will thrive in a fast-paced environment, showcasing strong communication and problem-solving skills. If you're ready to make a difference in the community through engaging events, this opportunity is perfect for you!

Qualifications

• Experience in managing logistics for large-scale and intimate events.
• Strong communication and customer service skills are essential.

Responsibilities

• Coordinate event details and manage onsite logistics.
• Serve as the representative and problem solver during events.

Skills

Event Coordination

Communication Skills

Problem Solving

Customer Service

Resourcefulness

Group Facilitation

Flexibility

Interpersonal Skills

Job description

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, based in Newbury, UK, to help us manage the logistics of an upcoming in-person event. The right candidate will have corporate event experience, an entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to thrive in a start-up tech environment.

Who are we?

Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, DEI, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.

Responsibilities:

• Coordinate all event details, shipping event materials, and arranging staffing for each event. Be our onsite event coordinator for fun, engaging, team-building, social impact activities.
• Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, and coordinators.
• Take ownership of in-person events: set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience.
• Be the Visit.org representative, leader, and problem solver at events.
• Align roles and responsibilities with onsite teams: event host, nonprofit organization, venue, additional staff, and corporate partner.
• Manage check-in process for in-person events; provide a warm and friendly welcome to guests.
• Problem-solve issues such as missing supplies, late staff, technology challenges, etc.
• Escalate issues to the Events Team when necessary.
• Send consistent updates, photos, and videos to Events Team throughout the event.
• Assist with breakdown after the event ends, helping to clean the site and repackage and ship materials back to the distribution center.

Qualifications:

• Fluency in English and strong communication skills.
• Based in Newbury, UK.
• Schedule flexibility with availability to work on a contract per-event basis.
• Experience in complex, large-scale events and smaller executive-level intimate events.
• Experience executing events at the highest level and continuously raising the bar on content and customer experience.
• Resourcefulness and the ability to exhibit grace under pressure.
• Quick thinker with the ability to problem-solve on the fly.
• Self-starter who is organized and detail-oriented.
• Strong customer service skills and relationship-building abilities.
• Experience with group facilitation and managing group dynamics.
• Able to work flexible hours, including nights and weekends.
• Willing to travel to various areas of the local region.
• Strong interpersonal skills, especially in fast-paced situations.
• Able to wear many hats and take on varied tasks and projects.
• Comfortable interacting with large crowds.

Physical Demands:

• Able to lift, slide, and carry up to 30lbs.
• Able to stand for an extended period of time.

What we offer:

• This is an on-location, in-person, per-event contract role in Newbury, UK. This role is open only to candidates already based in Newbury, UK. No relocation packages are offered at this time.