Founder’s Associate / Founder’s Office

Magic Memories; Greater London; Hybrid; GBP 100,000 - 140,000; Full time

Benefits offered by this job

Equity share options

Unlimited holiday

Learning budget

Hybrid London HQ (2 days WFH)

Job summary

MAGIC AI is building the AI-powered fitness company of the future. We are seeking an exceptional, high-agency generalist to work directly with our Founder & CEO, Varun Bhanot, acting as a force multiplier across strategy, operations, product insight, hiring, culture and special projects.

This role offers meaningful ownership from day one and a path toward Chief of Staff or senior operator roles, with hybrid working from our London HQ and a competitive package.

Qualifications

• 3+ years in a high-performance environment (startup, consulting, investing, founder’s office, operations, product/growth, or similar).
• Evidence of owning complex projects with limited direction.
• Experience building systems, analysing data, or using AI/automation tools is a strong advantage.
• Startup experience is preferred; slope, judgment and ownership matter more than pedigree.

Responsibilities

• Run the CEO’s priority tracker: turn decisions into named owners, actions and deadlines; chase progress.
• Own cross-team follow-through on major initiatives (fundraising announcements, retail launches, leadership off-sites, major hires, new operating systems, events).
• Prepare senior stakeholders for high-stakes meetings: agenda, context, key messages, materials and follow-ups.
• Coordinate investor/board requests: data room, metrics, inputs, updates and materials.
• Identify bottlenecks across product, growth, finance, and operations and convene the right people to resolve them.
• Own selected external relationships end-to-end: scheduling, briefing, communications and follow-up.
• Be a trusted extension of the CEO: handle sensitive company and people matters with sound judgment and discretion.
• Step up to take tasks off the CEO’s plate.

Skills

High agency

Exceptional operator

Analytical judgment

AI-native builder

Excellent communicator

Customer instinct

Low ego, high standards

Long-term ambition

Job description

(We do not generally sponsor so please do not apply if seeking sponsorship.)

MAGIC AI is building the AI-powered fitness company of the future. We are looking for an exceptional, high-agency generalist to work directly with our Founder & CEO, Varun Bhanot.

This is not a diary-management or "assistant" role. You will be an extension of the CEO and a force multiplier for the company: taking ambiguous problems, creating clarity, building the right systems, and driving work through to completion.

You’ll work across strategy, operations, product insight, hiring, culture and special projects. One week you may be preparing an investor or board narrative, building a decision‑making dashboard, or running a hiring process. Next, you may be co‑ordinating one of our retail stores, leading an internal event, or coordinating a cross‑functional launch.

You will get a front row seat in how to build a company from the very top, but if you are thinking of leaving in 6 months, please do not apply. This role is ideal for someone who wants to become a Chief of Staff, senior startup operator, or founder - but who is equally happy solving the unglamorous operational problems that make a fast‑growing company work.

Requirements

• Run the CEO’s priority tracker: turn decisions from leadership meetings into named owners, next actions and deadlines; chase progress and escalated blockers.
• Own the follow‑through on the projects that cut across teams—for example fundraising announcements, retail launches, leadership off‑sites, major hires, new operating systems and company events.
• Build simple decision briefs when Varun needs to choose: the context, options, numbers, recommendation and the decision required.
• Prepare Varun for high‑stakes meetings with investors, board members, partners, candidates and press: agenda, attendee context, key messages, materials, follow‑ups and a clear record of commitments.
• Coordinate investor and board requests: keep the data room, key metrics, financial‑model inputs, updates and supporting materials accurate and moving.
• Identify where work is stuck—for example between product, growth, finance and operations—and convene the right people to resolve it rather than letting it drift.
• Own selected external relationships end‑to‑end: scheduling, briefing, communications, actions and follow‑up.
• Act as a trusted extension of the CEO: handle sensitive company, people and commercial matters with sound judgment, pace and discretion.
• Step up to take tasks off the CEO’s plate!

Data, systems and AI

• Build lightweight systems, dashboards and automations that improve how MAGIC makes decisions.
• Use AI tools to accelerate research, analysis, writing, project management and internal workflows.
• Help create a reliable operating cadence around key company metrics, priorities and actions.
• Turn messy information into clear recommendations - not just slides or spreadsheets.

Culture, brand and company experience

• Help build a high‑performance, high‑care culture as the company scales.
• Be the CHIEF Celebrator at the company - finding moments to celebrate for individuals as well as the company.
• Own selected company rituals, recognition, internal communications, office experience and team events - aligned to our legendary PUNCH culture.
• Protect the quality and consistency of MAGIC’s brand across internal and external touchpoints.
• Take pride in the details—from a leadership off‑site, whole company away days, weekly celebratory moments to the quality of a candidate's/new joiner’s experience.

Operational range

• Support hiring, onboarding, finance/admin coordination, PR, partnerships and external events where needed.
• Be comfortable handling both high‑leverage strategic work and essential operational detail.
• Build processes that reduce dependency on the Founder over time.

What we’re looking for

• High agency: You see a problem, form a view, and move it forward without waiting for perfect instructions.
• Exceptional operator: You can bring structure to ambiguity, manage multiple threads, and finish what you start.
• Strong analytical judgment: You are comfortable with metrics, financial logic and business trade‑offs.
• AI‑native builder: You use modern AI tools to create leverage—not simply to generate output.
• Excellent communicator: You can write clearly, communicate confidently with senior stakeholders, and tailor your style to the audience.
• Customer instinct: You care about what customers actually experience and can turn qualitative feedback into action.
• Low ego, high standards: You will happily organise an office detail when needed, but you think at company level.
• Long‑term ambition: You want to grow into a senior operator, Chief of Staff or founder‑level role.

Experience

• 3+ years in a high‑performance environment: startup, consulting, investing, founder’s office, operations, product/growth, or similar.
• Evidence of having owned complex projects with limited direction.
• Experience building systems, analysing data, or using AI/automation tools is a strong advantage.
• Startup experience is preferred; we care more about slope, judgment and ownership than pedigree.

What success looks like after 12 months

• The CEO and leadership team have more clarity, stronger follow‑through and fewer dropped balls.
• MAGIC has better operating rhythms, clearer decision support and more useful internal systems.
• Important initiatives move faster because someone takes full ownership across functions.
• Customer insight more consistently influences product, retention and growth decisions.
• The company feels more intentional - internally and externally as it scales.

Why MAGIC AI

• Work directly with the Founder/CEO at a pivotal stage of company growth.
• Meaningful ownership from day one, including share options.
• A genuine path toward Chief of Staff, senior operator or future founder roles.
• Hybrid working from our London HQ, with an ambitious, kind and highly driven team.
• Competitive salary, share options, learning budget, unlimited holiday, team socials, Lunch Club, Run Club, and a full MAGIC AI Mirror bundle.

This Is a Job For

• You are the human version of Claude or Gemini or GPT - able to use AI to quickly build dashboards, extrapolate data, build spreadsheets and high quality decks.
• You do not require visa sponsorship within a year of starting here.
• A proactive "can make anything happen" person with low ego - ready to execute on high level and low level tasks.
• You are comfortable with the roles of Chief of Staff as much as Office Manager.
• An extrovert who will rally the team actively and find every opportunity to express our PUNCH culture.

Benefits

• Competitive Salary.
• Equity Share Options in the company.
• An impact from day one. Our business is scaling by the day. You'll work on ambitious projects, and your contribution will significantly impact the success of MAGIC AI now and in the future.
• Our legendary team culture aligned to our PUNCH values.
• Unlimited Holiday (self-directed time off)
• Free MAGIC AI Mirror with full package.
• Flexible Home/Hybrid Working from our London HQ (2 days WFH per week)
• Brand new Macbook or other.
• Weekly Free Lunch Club
• Daily Unlimited Barista Coffee
• Weekly Snackboxes
• Quarterly Off‑sites and regular FUN team socials!