Foundation Programme Co-ordinator

Integrated Care System; Llanelli; On-site; GBP 27,000 - 31,000; Full time

Job summary

A dynamic healthcare organization in Llanelli seeks a dedicated Foundation Coordinator to oversee the Foundation Training Programme. You will support the next generation of Resident Doctors through comprehensive administrative tasks and collaboration with educational leadership. Ideal candidates have a Level 4 qualification, excellent organizational skills, and experience in educational environments. The role offers a competitive salary ranging from £27,898 to £30,615 annually.

Qualifications

• Experience in a busy administrative environment.
• Experience of organizing meetings and events.
• Knowledge of medical education processes.

Responsibilities

• Provide comprehensive administrative support to the Foundation Programme.
• Coordinate induction, mandatory teaching sessions, and assessments.
• Monitor Foundation Trainee Progression through placements.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Administrative procedures knowledge

Education

Level 4 qualification

Tools

Microsoft Office

Outlook

Job description

Are you highly organised, detail-orientated and passionate about supporting Resident Doctors in their training journey? We are looking for a dedicated and pro-active Foundation Co-ordinator to join our dynamic Medical Education team in Prince Philip Hospital, Llanelli.

This is a key role overseeing the smooth running of our Foundation Training Programme and supporting the development of the next generation of Resident Doctors.

As the Foundation Co-ordinator you will be responsible for managing all aspects of Foundation Training, working closely with the Foundation Programme Director, Medical Education Manager, Clinical and Educational Supervisors and wider administration team to ensure the effective delivery and administration of the Foundation Programme years 1 and 2 to the highest quality standards in line with requirements of the GMC, HEIW and UK Foundation Programme (UKFPO)

Main duties of the job

Key responsibilities:

Provide comprehensive administrative support to the Foundation Programme.

Coordinate Induction, mandatory teaching sessions and assessments for foundation trainees

Monitor Foundation Trainee Progression through each four-month placement, ensuring trainees are on track to make satisfactory progress.

Assist with ARCP processes, maintain accurate records and administrate the foundation trainee portfolio.

Provide pastoral support to the Foundation Doctors based in Prince Philip Hospital.

Providing day to day administrative support in the running of the Medical Education Centre.

About us

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

• Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
• Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
• Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
• 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
• Numerous mental health and learning disabilities services

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 28.08.25

Person Specification

Qualifications and Knowledge

• Level 4 qualification eg HNC/HND, Diploma qualification or proven experience of work at this level.
• Knowledge of a range of administrative procedures.
• Knowledge of IT systems, including outlook and Microsoft office applications.
• Knowledge of the Medical Education process within the Health Service.

Experience

• Experience of working in a busy administrative environment.
• Experience of organising meetings.
• Experience of organising events
• Experience of working in an educational environment.

Language Skills

• Welsh Speaker (Level 1)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£27,898 to £30,615 a yearper annum (pro rata if part time)