Foundation Programme Co-ordinator

NHS; Basingstoke; On-site; GBP 30,000 - 40,000; Full time

Job summary

A healthcare organization in Basingstoke is seeking a Foundation Programme Co-ordinator to manage all aspects of Foundation Training. The successful candidate will provide support for Foundation doctors, organize teaching programmes, and liaise with educational stakeholders. Key qualifications include strong organizational skills, experience in the NHS, and proficiency in Microsoft Office. This role ensures high-quality delivery of the Foundation Programme, supporting the education of new doctors.

Qualifications

• Work experience in administration in the NHS, health care or education sector.
• High level of accuracy and attention to detail.
• Experience of organizing Educational Events.

Responsibilities

• Organize weekly teaching programmes for Foundation Year doctors.
• Maintain detailed attendance records of teaching.
• Provide pastoral support to all foundation doctors.

Skills

Organizational skills

Communication skills

Attention to detail

Proficiency in Microsoft Office

Education

A level / NVQ Level 3 in administrative/business related topic

GCSE grade 5 or above in Maths and English

GCSE grade 5 or above in IT

Job description

Go back Hampshire Hospitals NHS Foundation Trust

Foundation Programme Co-ordinator

The closing date is 06 October 2025

We require an enthusiastic person to work with the Medical Education Team in a busy department.

You will provide a pro-active service for Foundation Doctors in Training maintaining the portfolio management of the trainees, providing pastoral support, organising teaching days and the shadowing week.

Good interpersonal skills, the ability to multi-task, work to deadlines and attention to detail are essential; a flexible approach is required which includes working primarily at Basingstoke with occasional working at Winchester.

Main duties of the job

To be the first point of contact for all foundation doctors

Organise weekly teaching programmes for Foundation Year one & Foundation Year two doctors

Facilitate and organise the Simulation and ALS attendance for all Foundation doctors; ensuring that departments release trainees to attend, trainees are aware of the date they are booked to attend

Maintain detailed attendance records of teaching which contribute to the ARCP process for Foundation Doctors

To develop and maintain communications with stakeholders both internally and externally, ensuring that all communications are cascaded in a timely fashion to the Foundation Programme Director and Medical Education team

Placement and rotational planning for Foundation Doctors, including ensuring the Horus e-portfolio is kept up to date

Lead Administrator for the E-portfolio system for Foundation Doctors

Organise mid term reviews

Provide pastoral support to all foundation doctors

Liaise with NHS England Wessex Foundation School to ensure that the post-holder is fully up-to date with developments locally and nationally with Foundation Training.

Organisation of meetings for Educational & Clinical Supervisors

Co-ordinate the annual induction programme for Foundation year one trainees

Attend ARCPs at least once per year

About us

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Tackling Climate Change:Hampshire Hospitals aims to embed sustainability and net zero carbon principles into the delivery of care across all its services. To find out more, searchHHFT Climate Actionor [e-mail].

Job responsibilities

The Foundation Programme Coordinator is responsible for managing all aspects of Foundation Training, working closely with the Foundation Programme Directors, Director of Medical Education, Medical Education Lead, Deputy Medical Education Lead and Wessex Foundation School to ensure the effective delivery and administration of the Foundation Programme, to the highest quality and standards, in line with the requirements of the GMC, NHSE, Wessex Foundation School and UK Foundation Programme (UKFPO).

The post holder is required to coordinate the clinical placements and allocation of the Educational and Clinical Supervisors to ensure trainees are able to meet the requirements of their curriculum. The post holder is required to monitor trainee progression to ensure compliance with the Foundation Programme. In addition, they will ensure that all Educational Supervisors are familiar with and support the delivery of the programme via the HORUS e-portfolio system.

The post holder will be required to represent the Foundation Programme Director and Medical Education Lead at internal and external Foundation meetings and in their absence communicate information to key stakeholders involved with Foundation Training. The post holder will provide a high level of support to the Medical Education Lead in the delivery of postgraduate Medical Education. The post holder will also organise and facilitate the weekly teaching programme, the annual Foundation Shadowing Programme and ARCP panel members.

Job description

Job responsibilities

The Foundation Programme Coordinator is responsible for managing all aspects of Foundation Training, working closely with the Foundation Programme Directors, Director of Medical Education, Medical Education Lead, Deputy Medical Education Lead and Wessex Foundation School to ensure the effective delivery and administration of the Foundation Programme, to the highest quality and standards, in line with the requirements of the GMC, NHSE, Wessex Foundation School and UK Foundation Programme (UKFPO).

The post holder is required to coordinate the clinical placements and allocation of the Educational and Clinical Supervisors to ensure trainees are able to meet the requirements of their curriculum. The post holder is required to monitor trainee progression to ensure compliance with the Foundation Programme. In addition, they will ensure that all Educational Supervisors are familiar with and support the delivery of the programme via the HORUS e-portfolio system.

The post holder will be required to represent the Foundation Programme Director and Medical Education Lead at internal and external Foundation meetings and in their absence communicate information to key stakeholders involved with Foundation Training. The post holder will provide a high level of support to the Medical Education Lead in the delivery of postgraduate Medical Education. The post holder will also organise and facilitate the weekly teaching programme, the annual Foundation Shadowing Programme and ARCP panel members.

Person Specification

Qualifications

• GSCE\'s grade 5 or above (or equivalent) to include Maths & English
• A level / NVQ Level 3 or equivalent in an administrative / business related topic (or equivalent experience)
• Evidence of continued development
• GCSE grade 5 or above in IT

Experience

• Work experience in administration in the NHS, health care or education sector
• Proficient in Microsoft office - Word, Excel PowerPoint, Outlook and TEAMS packages
• Ability to communicate both, written and verbal, with relevant staff groups
• High level of accuracy and attention to detail
• Experience of liaising with staff at all levels
• Ability to work under pressure, prioritise workload and meet tight deadlines
• Excellent organisational skills including programmes and events
• Relevant previous experience of either Undergraduate or Postgraduate Medical Education
• Experience in Medical Staffing/Education or a similar environment
• Experience of organizing Educational Events

Knowledge

• Knowledge of NHS Terms and Conditions for Medical and Dental

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Hampshire Hospitals NHS Foundation Trust