Foundation Programme Co-ordinator

Hampshire Hospitals Nhs Foundation Trust; Basingstoke; On-site; GBP 30,000 - 40,000; Full time

Job summary

A regional healthcare provider is seeking an enthusiastic individual to coordinate the Foundation Doctors in Training portfolio management. Responsibilities include organising teaching programmes, providing pastoral support, and maintaining communications with stakeholders. The role is based primarily in Basingstoke with occasional travel required. Applicants are encouraged irrespective of demographic backgrounds, and flexible working arrangements will be considered.

Qualifications

• Ability to manage multiple tasks and adhere to deadlines.
• Flexible approach to work in a busy environment.
• Desirable experience with Horus e-portfolio systems.

Responsibilities

• Organise teaching programmes for Foundation Year 1 and 2 doctors.
• Maintain attendance records and develop communications with stakeholders.
• Plan placements and manage the e-portfolio system.

Skills

Multi-tasking

Interpersonal skills

Attention to detail

Experience with e-portfolio systems

Proactive approach

Job description

Overview

We seek an enthusiastic person to work with the Medical Education Team in a busy department. The post-holder will coordinate the Foundation Doctors in Training portfolio management, provide pastoral support, organise teaching days and the shadowing week, and act as the first point of contact for Foundation doctors. The role involves working primarily at Basingstoke with occasional travel to Winchester.

Responsibilities

• Organise weekly teaching programmes for Foundation Year 1 and Foundation Year 2 doctors.
• Facilitate and organise Simulation and ALS attendance for all Foundation doctors; ensure departments release trainees, and trainees know their booked dates.
• Maintain detailed attendance records of teaching contributing to the ARCP process for Foundation Doctors.
• Develop and maintain communications with internal and external stakeholders, ensuring timely cascades to the Foundation Programme Director and Medical Education team.
• Plan placements and rotations for Foundation Doctors, ensuring the Horus e-portfolio is kept up to date; lead Administrator for the E-portfolio system for Foundation Doctors.
• Organise mid-term reviews and annual induction Programme for Foundation Year 1 trainees.
• Provide pastoral support to all Foundation doctors and liaise with NHS England Wessex Foundation School to stay up to date with local and national developments.
• Organise meetings for Educational & Clinical Supervisors and coordinate ARCP panels.
• Attend ARCPs at least once per year and coordinate the clinical placements and allocation of Educational and Clinical Supervisors to ensure trainees meet curriculum requirements; ensure Supervisors are familiar with the HORUS e-portfolio system.
• Represent the Foundation Programme Director and Medical Education Lead at internal and external Foundation meetings; support postgraduate Medical Education delivery.
• Support the delivery of the Foundation Programme, ensuring high quality administration and alignment with GMC, NHSE, Wessex Foundation School and UKFPO standards.

Qualifications and Skills

• Demonstrable ability to multi-task, work to deadlines, and pay attention to detail.
• Excellent interpersonal skills and a flexible approach to work in a busy environment.
• Experience with portfolio and e-portfolio systems (Horus) is desirable.
• A positive, proactive approach to pastoral support and stakeholder liaison.

What we offer and commitments

Our commitment to equality and diversity in both service provision and recruitment remains a priority. Applications are encouraged from everyone with the necessary attributes for the job, irrespective of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy and maternity. Flexible and part-time working requests will be considered.

Application and Requirements

• HHFT is committed to patient safety and the care of our staff. Vaccination against COVID-19 is recommended, and we treat COVID-19 patients within our services.
• Shortlisted candidates will be contacted at least 5 working days before the interview date. Applications submitted directly into the preferred recruitment system (Trac); follow-up information will be via apps.trac.jobs. Check junk/spam folders.
• All new staff are subject to a six-month probationary period.
• Applicants must demonstrate English language fluency as part of the selection process in line with immigration requirements.
• This vacancy may close before the listed closing date.
• We caution against over-reliance on generic AI-generated content in applications; personalise your submission to reflect your strengths.

The Trust provides medical and surgical services across three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital (Winchester), and Andover War Memorial Hospital, serving approximately 600,000 people. We are committed to sustainability and climate action in all services.