Forensic Medical Secretary – Multidisciplinary Admin Pro

East London NHS Foundation Trust; Greater London; On-site; GBP 24,000 - 30,000; Full time

Job summary

East London NHS Foundation Trust is seeking a Medical Secretary to provide confidential secretarial and administrative support to the Forensic Service and the wider multidisciplinary team. You will develop reception and administration systems for the service within a paper-light office, liaising with professionals and service users while upholding confidentiality.

The post requires initiative, prioritisation and flexibility to cover other admin staff across several locations.

Qualifications

• Provide comprehensive administrative service to multidisciplinary teams, including processing referrals, reports, correspondence, documentation and related filing, photocopying and scanning.
• Date-stamp, scan and distribute incoming post; sort outgoing mail to internal/external departments and agencies.
• Type correspondence when required.
• Maintain confidential office filing systems and ensure service user information is accessible to staff.
• Keep patient notes and related documents filed up to date per record-keeping policies.
• Book interpreters/translators for client appointments and monitor bookings.

Responsibilities

• Provide comprehensive administrative service to the multidisciplinary teams, including processing all referrals, reports, correspondence, documentation, and related filing, and photocopying and scanning.
• Ensure incoming post is date-stamped, scanned and distributed to appropriate persons; outgoing mail is sorted per internal/external destinations.
• Type correspondence when required.
• Maintain office filing systems and ensure confidentiality of service users.
• Maintain standard filing system for patient notes and related documents.
• Book interpreters and translators for clients' appointments and monitor bookings.

Skills

Secretarial skills

Administrative support

Reception coordination

Microsoft Office

Confidentiality

PowerPoint

Tools

Microsoft Office

PowerPoint

Job description

East London NHS Foundation Trust is seeking a Medical Secretary to provide confidential secretarial and administrative support to the Forensic Service and the wider multidisciplinary team. You will develop reception and administration systems for the service within a paper-light office, liaising with professionals and service users while upholding confidentiality.

The post requires initiative, prioritisation and flexibility to cover other admin staff across several locations.