FM Compliance Administrator

Arcus FM; Glasgow; On-site; GBP 26,000; Full time

Job summary

An established industry player is seeking a proactive FM Compliance Administrator to support its Facilities Management team in Glasgow. This role offers a fantastic opportunity for individuals with strong administrative and planning skills, especially those with a background in facilities management. The successful candidate will manage compliance documentation, liaise with contractors, and ensure all compliance obligations are met efficiently. Join a dynamic team that values collaboration and attention to detail, and enjoy a range of benefits including a generous pension scheme, annual leave, and professional development opportunities.

Benefits

25 days annual leave + Bank Holidays

Up to 4% discretionary bonus scheme

Generous contributory pension scheme

Life Assurance

Learning & Development opportunities

Funded Training Sponsorship Scheme

Cycle to Work Scheme

Health Cash Plan

Modern open plan office with amenities

Discounts at B&Q/ Trade Point

Qualifications

• Experience in Facilities Management and compliance environment is desirable.
• Strong Excel and MS Office skills are essential.

Responsibilities

• Manage and update internal CAFM systems and compliance documentation.
• Liaise with sub-contractors to ensure timely service delivery.
• Monitor compliance planned maintenance works to meet SLAs.

Skills

Administrative Skills

Planning/Scheduling Skills

Excel Skills

Communication Skills

Time Management Skills

Interpersonal Skills

Analytical Skills

Education

GCSE/Scottish Standards in Maths and English

Tools

CAFM Systems

MS Office (Word, Outlook)

Job description

Why Join Us

We are seeking a proactive and organised FM Compliance Administrator to support our Facilities Management team by ensuring all compliance obligations are met across our sites. This is a great opportunity for someone with strong administrative and planning/scheduling skills with previous facilities experience.

You’ll be working up to 40 hours a week Monday to Friday, providing support administration and planning/scheduling support to the compliance team.

What You'll Be Doing

You’ll play an important role within our compliance team:

• Manage and update internal CAFM systems
• Monitor and manage email accounts
• Liaise with sub-contractors to ensure services are booked in and received on time
• Review sub-contractor and engineer compliance documentation
• Upload and manage compliance documentation into E Logbook and CAFM system
• Provide information for compliance reporting to Capita and Arcus Regional Management
• Liaise with senior management to escalate issues when required
• Awareness and understanding of contractual limits to allow maintenance remedial works to progress
• Maintain trackers for financial and operational purposes
• Monitor compliance planned maintenance works to ensure works are completed within SLA
• Raise purchase orders for subcontractors and materials
• Deal with compliance related queries
• Management of overdue compliance task
  
  

What We're Looking For

Our ideal candidate would have:

• GCSE/Scottish Standards in Maths and English
• Experience within a Facilities Management and compliance environment (desirable)
• Strong Excel skills with experience of other MS Office applications i.e. Word and Outlook
• Experience of using CAFM systems (desirable)
• Self-motivated, self-disciplined with strong time management skills
• Ability to work under pressure in a fast-paced environment
• Strong planning, analytical and organisational skills
• Confidence to deal with stakeholders at all levels
• Ability to prioritise and manage conflicting deadlines
• A team player with strong interpersonal sills
• Ability to communicate effectively with a wide range of people both verbally and in writing
• High level of attention to detail with the confidence to question information
  
  

Addition

You’ll have exceptional attention to detail, be a great problem-solver, with exceptional interpersonal skills. You’ll have the ability to work collaboratively with all colleagues, contractors, and sub-contractors.

It makes no difference to which industry or sector you’ve worked in! If you have exceptional communication and IT skills, great eye for detail and have worked within a compliance environment, then we want to hear from you!

Benefits Of Working At Arcus

• Salary: £25,619 per annum
• Up to 4% discretionary bonus scheme, subject to achievement of targets
• 25 days annual leave + Bank Holidays
• Generous contributory pension scheme of matched contributions between 5% and 6%
• Life Assurance
• Learning & Development opportunities
• Funded Training Sponsorship Scheme
• Cycle to Work Scheme
• Health Cash Plan
• Modern open plan office with amenities
• Up to 10% off B&Q/ Trade Point
• 20% off Nuffield Fitness and Wellbeing Centres
  
  

APPLY NOW to build an incredible career and join a winning team at Arcus. We're eager to hear from you.

Please use the 'apply' button to submit your application

Requisition ID

2025-6957