Float Legal Secretary

Spire Solicitors LLP; Dereham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prominent legal firm in Norfolk is seeking a Float Legal Secretary to provide administrative support to the Dispute Resolution team. The role involves typing, client communication, and general office tasks. Ideal candidates will have legal secretarial experience, strong organizational skills, and the ability to manage multiple tasks in a fast-paced environment. Benefits include a healthcare plan, pension scheme, and a positive workplace culture.

Benefits

Healthcare cash plan with Bupa

Contributory pension scheme

25 days annual leave plus Bank Holidays

Self-care days

Paid Christmas closure days

Personal Development Plan

Agile/Flexi Working Policy

Staff events

Collaborative company culture

Qualifications

• Previous legal secretarial experience.
• Excellent IT and communication skills.
• Accurate typing abilities including dictations.

Responsibilities

• Production of correspondence via digital dictation.
• Communicating with clients by phone and email.
• Preparing court bundles for fee earners.

Skills

Legal secretarial experience

Time management

Organizational skills

IT skills

Communication skills

Attention to detail

Tools

BigHand digital dictation system

e-cos system

Job description

The Opportunity

This role will be for a fixed period of 12 months. We are currently recruiting for a Float Legal Secretary to join our Administration Support Team based in our central Norwich Office (with occasional travel to our other offices when required). This role is an excellent opportunity to provide secretarial support to a wide number of our teams and work in a friendly, growing fast paced law firm.

The Role

The role will be primarily supporting the firms Dispute Resolution team, combined with one day per week assisting with our wider teams.

This role will see the successful candidate undertaking the following tasks:

• Production of correspondence via BigHand digital dictation system and/or copy typing
• Communicating with clients via telephone and by emails
• Amending and creating documents as instructed by fee earners
• Scanning/filing
• Monitoring an internal mailbox and responding to internal queries promptly
• Assisting fee earners with meeting preparation
• Undertaking ID checks for the firm using our e-cos system
• Providing reception cover, on occasion
  
  

Specific To Dispute Resolution

• Dealing with enquiries from potential new clients
• Onboarding (including identification for conflict/confidentiality and AML purposes) and opening files for the team
• Communicating with clients on the telephone and by e-mail for the Dispute Resolution fee earners
• Typing correspondence and attendance notes
• Preparing court bundles for fee earners
  
  

General administrative tasks by way of case and financial management

The Candidate

We are seeking a candidate that has previous legal secretarial experience, excellent time management, organisational, IT and communication skills, accurate typing abilities (inclusive of dictations), a willingness to learn new skills and exceptional attention to detail. The successful candidate will be client facing and therefore will need to be able to communicate in a friendly, professional and confidential manner at all times. The role available will suit those with a positive and flexible approach and an ability to remain calm under pressure in order to project the image and ethos of the firm at all times.

#TeamSpire:

Spire Solicitors LLP is one of the largest legal firms in the region. With our head office in the heart of Norwich city centre, we have a strong regional presence with offices in market towns throughout Norfolk including Attleborough, Aylsham, Dereham, Diss, Watton and Wymondham. We offer a comprehensive range of legal advice and we pride ourselves on our friendly and personable culture.

Benefits

• Healthcare cash plan with Bupa
• Contributory pension scheme
• 25 days annual leave (FTE), plus Bank Holidays
• 2 self-care days per year (FTE)
• 3.5 days paid "close down" days at Christmas
• Personal Development Plan to support your career
• Wellbeing Champions to support your wellbeing within the firm
• Agile/Flexi Working Policy
• Staff events, and an active social committee
• A collaborative and engaging company culture
  
  

Additional Information

• Must be able to reliably commute to all our offices.
  
  

Equal Opportunities

Spire Solicitors LLP is an equal opportunity employer with all applicants considered for interview and potential subsequent employment without regard to disability, gender identity, race, sex, sexual orientation, or any other legally protected status.

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