Float Executive Assistant (Mat Cover)

Morgan Spencer Limited; London; Hybrid; GBP 45,000; Full time

Job description

Float Executive Assistant (Mat Cover)
£45,000
London – hybrid

THE COMPANY: Our client is a leading law firm, who is seeking a Float Executive Assistant (Mat Cover), who can operate successfully and provide client and business focused support, in the absences of EA’s covering all practice areas of the company.

THE ROLE:

• Act as a professional ambassador for partners, ensuring seamless service in their EA’s absence and maintaining strong client relationships internally and externally.
• Take ownership of handovers, proactively manage appointments, meetings, and inboxes, ensuring partners are prepared and schedules run smoothly.
• Handle complex billing and compliance matters, coordinate WIP meetings, and oversee financial processes, including tracking unpaid bills.
• Build effective relationships with partners, liaise with Marketing & Business Development teams, and play a key role in organising events, seminars, and conferences.
• Arrange travel logistics, attend meetings and take minutes, follow best practices to enhance department performance, and ensure continuity through thorough handovers.

THE PERSON:

• Proven experience providing high-quality support to a busy legal team in a professional environment, ensuring seamless workflow and efficiency.
• Excellent verbal and written communication skills, able to clearly convey information and update teams on delays. Confident in adapting to change and taking initiative to anticipate team needs.
• Strong ability to prioritise workload, meet deadlines, and remain calm under pressure. Diplomatic, with good judgement and a proactive, solution-focused mindset.
• A committed team player who fosters strong relationships across all levels and maintains a client-focused approach. Enthusiastic, resilient, and motivated to deliver excellence.
• Advanced MS Office skills with a minimum typing speed of 60 wpm. Punctual, flexible, and responsive, ensuring tasks are completed with precision and efficiency.

EQUAL OPPORTUNITIES: Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998.