Float Executive Assistant

Tiger Recruitment; Greater London; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A leading recruitment agency is seeking a Float Executive Assistant for an investment bank in Canary Wharf. This hybrid role offers £27-£29 per hour and requires a professional with experience in diary management, travel coordination, and expense processing. The ideal candidate is organized, discreet, and able to thrive under pressure. You'll provide an efficient service as you cover for other assistants in Global Capital Markets.

Qualifications

• Experience working in Investment Banking preferred.
• Good knowledge of Microsoft applications, particularly Outlook.
• Experience processing expenses online (e.g. on Concur).
• Ability to remain calm under pressure and deal with last-minute changes.

Responsibilities

• Assist in setting up internal/external meetings and conference calls.
• Proactively book and coordinate all travel.
• Process monthly expenses in a timely manner.
• Provide phone cover and support to Bankers.

Skills

Experience in Investment Banking

Knowledge of Microsoft applications

Excellent time management

Strong communication skills

Attention to detail

Tools

Concur

Outlook

Job description

Float Executive Assistant
Location – Canary Wharf

Hybrid working 4 days in the office, one from home
Temporary Ongoing role

£27p/h - £29p/h

An amazing opportunity to be part of the hub of activity, in the front office, for a leading investment bank!
This is a 12-month temporary role, with the view to being extended.
The successful candidate will work remotely for one day per week, with the other four days in the office. Hours are 9:30 – 5:30

What you'll do:

This role requires a professional Assistant to provide a fast and efficient service as a Float Executive Assistant, covering other Assistants absences in Global Capital Markets

• Assist in setting up internal /external meetings & conference calls
  Provide back-up telephone cover for senior banking teams
  Diary Management – Proactive maintenance of calendars and meetings
• Act as ‘gatekeeper’ for diary invitations and meeting schedules, particularly for VP level bankers
• Proactively book and co-ordinate all travel including flights, hotels, visas and ground transportation within the Firmwide Expense Policy
• Ensure relevant agendas and itineraries are organised in advance
• Process monthly expenses (American Express card, out-of-pocket expenses, invoices) in a timely manner, using Firm systems such as Concur
• Provide phone cover and support to Bankers outside of designated team when other members of the buddy group are out of the office
• Work with buddy group to ensure consistent Assistant coverage during lunch breaks, holidays and sickness absence
• Ensure handover notes are kept up to date for ease of coverage
  
  

Who You Are:

• Experience working in Investment Banking (Corporate Finance, M&A Advisory) preferred but not essential
• Work with buddy group to ensure consistent Assistant coverage during lunch breaks, holidays and sickness absence
• Ensure handover notes are kept up to date for ease of coverage
  Good knowledge of Microsoft applications (Windows10), and in particular Outlook
  Experience processing expenses online (e.g. on Concur)
• A confident, friendly, outgoing, people-oriented personality, able to liaise with clients and staff at all levels
• Ability to remain calm under pressure and deal with last-minute changes effectively and efficiently
• Excellent time/priority management skills & flexibility
• Strong team player/buddy to other assistants in team
• Articulate, effective communicator
• Proactive ‘can do’ approach, ability to use own initiative and judgment
• Ownership of all tasks, following up outstanding items without the need for chasing
• Highly organized & attention to detail
• Discreet, professional manner - maintain confidentiality on all aspects of workload
• Full training on all systems and policies will be provided
  
  

Tiger Recruitmentis B Corp Certified, which means that we've been verified as meeting B Lab's high standards for social and environmental impact.

REF:ARA 107213

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.