Fleet & Reporting Administrator

evo; Lutterworth; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a leading company as a Fleet & Reporting Administrator, where you will play a crucial role in supporting operational excellence. This position involves data management, supplier liaison, and administrative support to ensure seamless operations. Ideal candidates will possess strong leadership, communication, and IT skills, with a focus on customer service and attention to detail.

Qualifications

• Strong leadership and communication skills required.
• Proven knowledge of administrative tasks and IT skills.
• Ability to manage conflicting priorities and work within a team.

Responsibilities

• Updating databases and producing performance reports.
• Liaising with suppliers and managing communication.
• Providing comprehensive administrative support.

Skills

Leadership

Communication

Problem Solving

Attention to Detail

Customer Focus

Time Management

IT Skills

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

Job description

Truline is seeking a highly organised and detail-oriented Fleet & Reporting Administrator to join our team. In this pivotal role, you will be the backbone of our administrative and information systems, ensuring seamless operations and providing crucial support to our senior management, regional transport managers, and external customers.

Objective

To implement and maintain comprehensive, effective administrative and information systems that meet the team/business-specific requirements. To provide central support to Truline Senior Management, Regional Transport managers, transport hubs, and external customers. The central support function will be key to delivering operational service across the network.

Key Responsibilities

1. Data Management & Reporting:
   • Updating databases and internal systems with accuracy and efficiency.
   • Producing daily performance reports, management reports, and assisting with Key Performance Indicator (KPI) production.
   • Fuel monitoring & reporting including Fuel Card control.
   • Fleet Reconciliation: Processing on-hire and off-hire documentation, ensuring accurate records and cost control.
   • Insurance Management: Maintaining accurate insurance records and assisting with claims processing when required.
2. Communication & Supplier Liaison:
   • Distributing communications effectively across the network.
   • Liaising with suppliers to ensure customer requirements are met.
   • Following up and providing feedback to line managers on supplier performance.
3. Administrative Support:
   • Producing and maintaining spreadsheets with precision.
   • Identifying and supporting process changes, including document reviews.
   • Supporting day-to-day transport administration desk activities, including:
     • RTI, NoIP, PCN collation and reporting.
     • Insurance documentation control.
     • O Licence compliance.
   • Comprehensive document management support (photocopying, scanning, printing, legal compliance).
   • Handling telephone queries and resolving issues promptly.
   • Dealing with costings and reconciliations.
   • Any other duties as required by management.

Essential Person Specification

• Strong leadership skills.
• Proven knowledge of administrative tasks.
• Excellent communication skills (written and verbal).
• Excellent problem solving and analysis skills.
• Attention to detail.
• Customer focused.
• Good IT skills MS Outlook, Word, Excel and PowerPoint essential.
• Ability to work well within a team, take direction from different people, and manage conflicting priorities.
• Excellent time management skills.
• Proactive/self-starter/self-motivated.
• High levels of common sense.
• High levels of integrity and honesty.
• Positive approach to change.
• Calm disposition.
• Flexible and enthusiastic with a can-do attitude.

Desirable

• Background in a transport/logistics environment.

Join Our Team!

If you are a highly organised and efficient administrator with a passion for supporting operational excellence, we want to hear from you!

The Company

evo, a powerhouse of brands.

evo Group of Companies is the UK and Ireland's largest multi-channel business supplies and services distributor. We operate a centralised distribution network, with distribution centres around the UK and Ireland, complemented by regional cross-dock sites. Our unrivalled logistics platform includes hundreds of our own delivery vehicles, efficiently delivering a vast range of essential goods to workplaces across the nation.

We recognize that our people are at the heart of our culture here at Evo, and we are proud to employ over 2,000 people across our industry-leading brands: VOW Wholesale, VOW Ireland, Banner, Complete, Premvan, Truline & Staples.