Fleet Inventory Controller

Luton Borough Council; Fleet; On-site; GBP 30,000 - 33,000; Full time

Benefits offered by this job

From 25 to 32 days' annual leave

Buying annual leave scheme

Career Pathways

Pension scheme

Relocation package

Employee Assistance Programme

Flexible working options

Training and development

Staff discounts

Arriva Travel Club

Job summary

Luton Borough Council is seeking a Stores and Parts Coordinator to support the Fleet Transport Workshop. You will oversee procurement, storage and distribution of vehicle parts and workshop supplies, ensuring technicians have the materials they need to maintain the Council fleet.

With experience in stock control and procurement, you will manage stock levels in Jaama Key2, conduct regular stock takes and help optimise procurement workflows while maintaining accurate records and complying with

Qualifications

• Experience in motor vehicle maintenance settings.
• Proficient in stock control and procurement.
• Experience with electronic stores or fleet systems.

Responsibilities

• Coordinate procurement and storage of vehicle parts.
• Maintain stock records and carry out stock takes.
• Support technicians with parts and supplier communication.
• Monitor orders, returns and supplier invoices.

Skills

Stock control

Procurement

Inventory management

Attention to detail

IT skills

Education

Motor Vehicle Maintenance qualification

Tools

Jaama Key2

Job description

Job Introduction

Salary: £30,024 - £32,597 a year

Hours per week: 37 hours

Contract type: Permanent

What you'll be doing

An exciting opportunity has arisen for a Stores and Parts Coordinator to support the efficient operation of the Council's Fleet Transport Workshop. The successful candidate will be responsible for coordinating the procurement, storage, and distribution of vehicle parts and workshop supplies, ensuring that technicians have access to the materials required to maintain and repair the Council's fleet.

The role involves managing stock levels through the fleet management system (currently Jaama Key2), maintaining accurate inventory records, carrying out regular stock takes, and ensuring the timely receipt, issue, and replenishment of parts. The post holder will also support technicians by identifying the correct technical parts, sourcing suitable alternatives where necessary, and maintaining up-to-date parts catalogues.

Working closely with the Transport Manager, the successful candidate will help oversee all aspects of the stores operation, including procurement, stock control, disposal of obsolete items, invoice verification, and financial administration. The role also requires monitoring orders and deliveries to maximise workshop efficiency, ensuring goods received meet quality standards, and managing supplier returns where required.

The post holder will contribute to effective budget management by monitoring stores expenditure and ensuring compliance with the Council's financial procedures. They will also be responsible for maintaining safe and secure stores operations, ensuring compliance with health and safety legislation, managing stocks of personal protective equipment (PPE) and workwear, and implementing new health and safety requirements where appropriate.

In addition, the role includes supporting service improvement projects, providing management information, liaising with Procurement and suppliers on contractual matters, and operating the automated oil dispensing system while maintaining accurate fuel and oil usage records.

This role would suit an organised and proactive individual with strong stock control and procurement experience, excellent attention to detail, effective IT and record-keeping skills, and the ability to work collaboratively in a busy workshop environment.

This version is written in a style suitable for inclusion in a job advert. I can also make it more engaging and candidate-focused if you're aiming to attract applicants rather than simply describe the role.

This is a public facing role so you'll need to show off your fluency in speaking and writing English.

Please note this role does not attract sponsorship.

What we expect from you

The successful candidate will have experience working within a motor vehicle maintenance environment, with a strong understanding of vehicle parts, procurement, and stock control procedures. Experience using an electronic stores or fleet procurement system, such as Jaama Key2 or a similar system, is essential, along with practical materials handling experience.

You will be an organised and proactive individual with excellent communication skills, able to build effective working relationships with colleagues, suppliers, and customers. You will be confident communicating by telephone, in person, and in writing, with the ability to manage procurement enquiries and resolve issues professionally.

Strong numeracy and IT skills are essential, with the ability to monitor budgets, maintain accurate records, and use computer systems effectively. You will be able to work independently, prioritise competing demands, and consistently deliver excellent customer service in a busy operational environment.

You will have sound technical knowledge of vehicle maintenance and replacement parts, together with a good understanding of stores management and procurement processes. Experience of supporting or training apprentices would be an advantage.

A good understanding of equality, diversity and inclusion, and how these principles apply in the workplace, is required. You will also be committed to maintaining high standards of health and safety.

Applicants should hold a recognised qualification in Motor Vehicle Maintenance (City & Guilds or equivalent), or be able to demonstrate significant relevant experience in place of formal qualifications.

A full UK driving licence is essential for the collection and delivery of vehicle parts. A Fork Lift Truck operator's licence is desirable.

This version is written in a candidate-focused style commonly used in local authority job adverts, distinguishing essential requirements from desirable ones without simply repeating the person specification.

About us

Our ambitious Luton 2040 Vision - that no-one in Luton will have to live in poverty - is at the heart of everything we do. We recognise that our people are remarkable, talented, committed and passionate about serving our residents.

The people of Luton depend heavily on this council - and that means our workforce! Are you ready to realise the remarkable and help us deliver our vision?

Application Process

Please note that we reserve the right to close the advert earlier than this date should we receive a high volume of applications.

Benefits

• From 25 to 32 days' annual leave: linked to length of service and grade
• Buying annual leave scheme: buy up to 20 days additional annual leave
• Career Pathways: step up in your career or move into a specialist area
• Pension scheme: with generous employer contributions of up to 19.2 per cent (at April 2026) and 3x salary death in service grant
• Generous relocation package: up to £8,000 (subject to eligibility)
• Employee Assistance Programme: a free, 24/7 confidential counselling and wellbeing support service available to all employees, their partner or spouse and dependent children over 16 still living at home
• Work/life balance: flexible working options including working from home where possible. We welcome requests for flexible working arrangements including part‑time hours and alternative working patterns
• Training and support: unlimited access to development courses, mentoring and support and clear career pathways
• Staff offers: includes discounts on your MOT, gym and fitness, restaurants and salons
• Arriva Travel Club: great value savings on local bus travel