Fleet Coordinator- Part Time

Lookers Ltd; Birmingham; On-site; GBP 17,000 - 18,000; Part time

Benefits offered by this job

Competitive pay

Generous annual leave

Enhanced family leave

Techscheme

Job summary

Lookers Ltd in Birmingham is seeking a Fleet Coordinator for a part-time role (25 hours, Monday to Friday 10:00am–15:00pm). You will help track vehicles, coordinate deliveries, and support the fleet management and administrative tasks to keep operations running smoothly.

The ideal candidate is organised with great attention to detail, comfortable using administrative systems, and holds a full UK driving licence. Prior motor trade or vehicle logistics experience is desirable.

Qualifications

• Excellent organisational skills with strong attention to detail.
• Confident working with administrative systems and reporting tools.
• Able to prioritise workload in a fast-paced environment.

Responsibilities

• Track and locate vehicles across site, ensuring accurate vehicle records at all times.
• Monitor vehicle progress from arrival through to customer delivery.
• Produce and maintain accurate reports covering vehicle deliveries, registrations and road tax status.
• Tax vehicles and ensure all documentation is completed correctly and on time.
• Move vehicles safely around site as required.
• Coordinate vehicle preparation activities including PDI, valeting and any additional work before handover.
• Liaise with internal departments to ensure vehicles are retail-ready within agreed timescales.
• Update internal systems with accurate vehicle status information.
• Support the wider fleet and administration team with day-to-day operational tasks.

Skills

Organisational skills

Attention to detail

Communication skills

Full UK driving licence

Tools

Administrative systems

Reporting tools

Job description

About us: We are one of the top three automotive retailers in the UK, proudly representing 32 manufacturer brands, selling a huge range of new and used vehicles from over 150 dealerships across the UK and Ireland.

We believe our people are our greatest asset, and we’re committed to recognising the valuable contribution each person makes. That’s why we continue to invest in a leading rewards and benefits package designed to support your career, wellbeing, and life outside of work.

Birmingham Vauxhall and Changan

Position: Permanent, Part Time - Monday to Friday 10:00am- 15:00pm (25 hours)

Salary: £17,500 per annum

We are looking for an organised and proactive Fleet Coordinator to join our busy motor trade operation. This is a varied role combining administration, vehicle progression, fleet management and site coordination duties. The successful candidate will play a key role in ensuring vehicles are accurately tracked, prepared and delivered to customers on time.

A full UK driving licence is essential, as the role involves moving vehicles around site and supporting the delivery process.

Key Responsibilities

• Track and locate vehicles across site, ensuring accurate vehicle records at all times.
• Monitor vehicle progress from arrival through to customer delivery.
• Produce and maintain accurate reports covering vehicle deliveries, registrations and road tax status.
• Tax vehicles and ensure all documentation is completed correctly and on time.
• Move vehicles safely around site as required.
• Coordinate vehicle preparation activities including PDI (Pre-Delivery Inspection), valeting and any additional work required before handover.
• Liaise with internal departments to ensure vehicles are retail-ready within agreed timescales.
• Update internal systems with accurate vehicle status information.
• Support the wider fleet and administration team with day-to-day operational tasks.

About You

• Previous experience within the motor trade, vehicle logistics, fleet administration or vehicle progression is desirable.
• Excellent organisational skills with strong attention to detail.
• Confident working with administrative systems and reporting tools.
• Able to prioritise workload in a fast-paced environment.
• Strong communication skills and ability to work with multiple departments.
• Comfortable working both indoors and outdoors.
• Full UK driving licence is essential.

Core Benefits:

• Competitive salaries with structured pay scales and progression as you grow within the business
• Generous annual leave that increases with your length of service
• Enhanced family leave, including 6 months’ full pay for maternity and adoption leave, and 2 weeks’ full pay for paternity leave
• Access to Techscheme for discounted technology purchases with flexible payments

Health & Wellbeing:

• Eyecare vouchers to help cover vision care needs
• Smart Health – 24/7 access to GP services to support your mental and physical wellbeing
• Dental insurance for everyday dental care and unexpected treatments
• Optional critical illness cover for peace of mind during life's most challenging moments

Financial Wellbeing:

• MyView PayNow – access a portion of your pay as you earn, with features to stream, save, and track your money through a user-friendly app
• Free will writing services to help plan for the future
• Flexible life assurance options and partner life assurance for added protection

Leisure & Lifestyle:

• Discounted gym memberships to support an active lifestyle
• Travel insurance to help you explore with confidence
• Access to home and technology vouchers
• bYond card and a wide range of exclusive retail and lifestyle discounts

We strongly believe in nurturing and providing our people with specific manufacturer brand and management training to enhance career development opportunities. We have a great bunch of people, and we like to celebrate and encourage success at all levels.

Lookers and Charles Hurst are an equal opportunities employer. We are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential.

If your application issuccessful,we will conduct relevant employment checks prior to you commencing employment with us.Thesewill includeverifying your recent employment, address, credit historyandastandardcriminal recordcheck. For roles that require you to drive, adriving licence checkwill also be carried out.Please note, all offers of employment are made subject to a 6 month probation period commencing from your start date.

We take our data protection responsibilities very seriously and are committed to upholding and respecting your privacy rights. Information about how we will process your data including the types of data we collect, the purposes for which we use it, who we may share it with and how long we keep it are set out in our privacy notice. It also includes information about your individual privacy rights. Please make sure you read our Privacy Noticeso that you understand how we may collect and use your data.