Fleet Coordinator

Daniel Owen; Chipping Barnet; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company is seeking a Fleet Coordinator to manage vehicle operations in Chipping Barnet. The position requires strong organisational skills and includes overseeing maintenance schedules, booking services, and maintaining records. Ideal candidates will have at least two years of experience in fleet management and proficiency with Microsoft Office, particularly Excel.

Qualifications

• Minimum 2 years experience in fleet management.
• Proficient in office administration and data entry.
• Strong organisational and clerical skills.

Responsibilities

• Oversee vehicle operations and maintenance.
• Handle booking services and manage driver concerns.
• Maintain vehicle logs and documentation.

Skills

Organisational skills

Clerical skills

Phone etiquette

Tools

Microsoft Office (Excel)

Job description

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I am currently recruiting for a Fleet Coordinator to oversee the vehicle operations and maintenance for one of our clients in the Barnet area.

Fully Office based position.

• Checking tracker (speeds, movements)
• Booking in services on a day-to-day basis
• Booking MOT as and when required (1 month before)
• Checking with drivers' potential failures before vehicle is MOTd.
• Checking the milestone vehicle log - checking MOT dates and Tax dates.
• Speaking with drivers' day to day with concerns
• Preplanning vehicle maintenance against vehicle milage (Wet Belts, Cam Belts)
• Checking each driver's fuel cards and usage and cross reference
• Cross referencing SOR each time an invoice is received from Kwik fit
• Sending out Maintenance vehicle from every month
• Calculating all milage each month and add this to excel sheet
• Paying PCNs and arranging for deductions (adding to excel sheet)
• Dealing with speeding tickets
• Arranging replacement vehicles in case of a breakdown
• Managing all AA breakdown
• Adding and removing vehicles from company insurance
• Managing vehicle accidents with the insurance company
• Dealing with Autoglass and booking appointments
• Arrange all vehicles for new starts (washed, serviced)
• Dealing with independent garages for major repairs (arranging quotes from multiple garages)
• Filing away all vehicle invoices into the correct folder for each reg
• Supporting finance team on end of leases
• Leasing with the directors and seeking approval for costs.
• Renewal of trackers GPS direct with tony @ fleet trackers.
• Uploading all receipts when personal company card has been used.
• Adding all information onto diary's (services dates locations and times etc)
• Selling old fleet (eBay, we buy any car)
• Additional support for office (Answer phone, adding employees to bright HR, assigning training courses)
• Adding new starters driving licences into folders and adding this to milestone log
• Checking all drivers points every 6 months
• Adding service costs, reg and price next to approved invoice number on fleet log.
• Handling all operative training using our BrightHR system and assisting the admin team with administrative ad hoc duties.
• Answering incoming calls to the office when the Office Manager is not present.

Requirements
- Proficient in office administration and data entry
- Strong organisational skills
- Excellent clerical and phone etiquette skills

Experience:

• Organisational skills: 2 years (required)
• Fleet: 2 years (required)
• Microsoft Office (Excel): 2 years (required)
• dealing with vehicle parts: 2 years (required)