FLEET COMPLIANCE ADMINISTRATOR

Mj Quinn Integrated Services Ltd; Liverpool; On-site; GBP 25,000; Full time

Job summary

A leading company in fleet services seeks an administrator to oversee the Fleet Compliance Plan and assist with general administration tasks. The role involves managing compliance documentation, liaising with suppliers, and ensuring effective communication with internal and external stakeholders. This position offers opportunities for professional development, benefits such as healthcare and a pension scheme, and a supportive work environment promoting diversity.

Benefits

Free Parking

33 days holiday (25 + Bank holidays)

Employee Bonus Scheme

Healthcare Cashback Plan

Employee Assistance Programme

Cycle to Work Scheme

Company Contribution Pension Scheme

Parental Leave and Pay

Employee Reward and Recognition

Learning and Development Opportunities

Gym & Retail Discounts

Life Assurance Benefit

Qualifications

• Experience in fleet administration and compliance.
• Strong analytical skills for reviewing fleet data.
• Ability to communicate professionally with stakeholders.

Responsibilities

• Manage administration duties related to the Fleet Compliance Plan.
• Run reports, process transactions, and maintain vehicle records.
• Liaise with suppliers for vehicle repairs and operational tasks.

Skills

Communication

Attention to Detail

Administration

Analytical Skills

Education

Relevant Administrative Qualification

Job description

Hours l Monday- Friday 8am-4pm (37.5 hrs)

Salary l £24,275

Primary Objective

• To be fundamental in the development and on-going administration duties connected to the Fleet Compliance Plan along with the Work Related Risk Policy.
• To be responsible for running reports and processing transactions, ensuring at all times both internal and external stakeholders are communicated within a timely and professional manner.
• To assist in general administration duties, including upkeep of vehicle records, dealing with the high volume of phone calls, liaising with suppliers to help organise vehicle repairs, swaps, serving, etc.
• To be fundamental in developing MJQ’s working culture, its reputation and values

Principle Accountabilities

Fleet Processes

• Assists in implementing the new drivers communication strategy, including: Commercial Vehicle Drivers Handbook, Commercial Drivers induction, and related Tool Box Talks
• Assists in working towards the Van Excellence Accreditation and helps introduce the necessary procedures and processes
• Assists in creating a new driver training process, concentrating on the relevant risk areas
• Assists in the preparation of the Road related risk compliance process and procedure
• Carries out administration of the Goods Vehicle Operators license
• Oversees the accident and insurance process
• Assists in ensuring compliance with economic and environmental policies relating to commercial vehicle usage

Fleet Compliance & Checks

• Administers and checks of the Driving License check database
• Assist in investigating RTA’s and incidents and making relevant recommendations
• Assists in the implementation of the new Driver pre-use check and defect reporting system and associated administration
• Analyses the telematics/tracker system to help monitor drivers hours and compliance infringements
• Carries out audits of suppliers maintenance records
• Planning of mobile van audits

External Relations

• Liaises with the relevant legal authorities and transport organisations (DVSA and FTA)
• Liaises with Resolution Law and similar Companies for recovery of excess payments and uninsured losses
• Liaises with both office and field-based operatives on all vehicle related matters

Benefits:

• Free Parking
• 33 days holiday (25 + Bank holidays)
• Employee Bonus Scheme
• Healthcare Cashback Plan
• Employee Assistance Programme
• Cycle to Work Scheme
• Company Contribution Pension Scheme
• Parental Leave and Pay
• Employee Reward and Recognition
• Learning and Development Opportunities
• Gym & Retail Discounts.
• Life Assurance Benefit

Diversity Statement

MJ Quinn’s are committed to promoting an environment that values diversity. All staff are responsible for ensuring that all employees, customers, suppliers, and visitors are treated equally and fairly and not discriminated against on the grounds of age, disability, gender reassignment, marriage & civil partnerships, pregnancy & maternity, race, religion or belief, sex or sexual orientation.

We welcome applications from a diverse range of candidates regardless of their background, disability or gender and is committed to creating a workforce as diverse as the communities we serve.