Administrator -Fleet Asset Management - 12 Month Fixed Term Contract

Balfour Beatty; Tonbridge; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Pension

Share incentive plan

Volunteer leave

Job summary

Balfour Beatty Rail is recruiting a FAMS Administrator to support the Seasonal Treatment MPV fleet by managing asset and inventory activities through FAMS. You will help plan and report maintenance, optimize stock control, and ensure accurate configuration and data capture.

You will mentor depot staff, develop dashboards, and generate system reports to support maintenance and inventory management, while coordinating with NR Systems for updates and training.

Qualifications

• Experience in a maintenance, engineering, or asset management environment.

Responsibilities

• Provide Depot support by using the Fleet Asset Management System (FAMS) to track asset and inventory activities.

Skills

FAMS knowledge

Inventory management

LEAN principles

Data accuracy

Communication skills

Mentorship

Microsoft Excel

Microsoft Word/Outlook

Maximo familiarity

Tools

FAMS

Maximo

SAP

Excel

Word

Outlook

Job description

About the role

Balfour Beatty Rail are recruiting for a FAMS Administrator to provide Depot support through the effective use of the Fleet Asset Management System (FAMS) for the Seasonal Treatment MPV fleet, ensuring all asset and inventory activities—including configuration management, stock control, procurement, and accurate record-keeping—are efficiently tracked and reported.

This role plays a key part in enabling the efficient planning and execution of maintenance and repair activities, directly maximising asset availability and reliability across the contract.

What you'll be doing

FAMS Expert for the Depot.

Mentoring, dashboard development, generating and interpreting system reports to support maintenance and inventory management.

Support the Supervisor in tracking PPM completion via the population of the PPM tracker to reconcile the scheduled vs actual activity, and population of the completed WO number.

Assist the Supervisor with the identification of defunct PPM WOs and liaise with the NR Systems team to have them completed, no-work-planned.

Assist with reports to conduct assurance activities relating to asset configuration, including asset numbers, serialised parts, and condition coding.

Work collaboratively with engineering and operational teams to improve data capture, reporting, and system functionality.

Support Network Rail (NR) with the testing and implementation of system updates, training, and process change management. Conduct cycle counts to reconcile physical stock with system records, aiming for 100% annual coverage.

Monitor and propose Reorder Points (ROP) and Economic Order Quantities (EOQ) for all stock items to ensure timely replenishment and cost efficiency.

Maintain accurate BIN locations for all items to support efficient picking, storage, and cycle counting.

Record all inventory movements (issue, transfer, return) in FAMS to maintain traceability and stock accuracy. Including the Shipment Receipt and inspection on receipt of stock.

Raise NCDs [Non-Conformance Deliveries] to highlight quality issues relating to stock or process violations.

Support the Supervisor in the raising of NCDs for in-service failures which may constitute a warranty claim.

Provide up-to-date inventory information to help ensure required parts are available for scheduled maintenance and repairs.

Coordinate the purchase of non-FAMS items, consumables and services to ensure timely procurement to support depot operations and maintenance activities.

Process Goods Receipt Notes (GRN) by sending a copy of the Delivery note to the purchasing department.

Who we're looking for

• Experience in a maintenance, engineering, or asset management environment (railway or similar regulated industry preferred).
• Experience with inventory management, including setting and monitoring Reorder Points (ROP) and Economic Order Quantities (EOQ).
• Experience in maintaining accurate BIN locations, conducting cycle counts, and reconciling physical stock with system records.
• Application of LEAN Principles and tools for storeroom environments.
• High attention to detail and accuracy in data entry and record-keeping.
• Good communication skills for liaison with engineering, operations, and management teams.
• Ability to provide guidance and mentorship to depot staff on FAMS-related issues, supporting their effective use of the system.
• Experience of Inventory management within an asset maintenance environment, including the application of LEAN methodologies.
• Strong IT skills, with experience in asset management or maintenance management systems (e.g., FAMS, Maximo, SAP, or similar).
• Competence in Microsoft Office (Excel, Word, Outlook).

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• -You'll receive a competitive annual leave entitlement, which may vary depending on your role, site, working pattern and applicable terms and conditions.
• - Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• - Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Balfour Beatty works at the heart of the UK’s rail networks – designing, enhancing and maintaining thousands of miles of the railways that connect communities and underpin growth.

From feasibility studies, planning and design through to implementation and asset management, we provide multi-disciplinary rail infrastructure services across the lifecycle of rail assets. Our expertise covers electrification, track, power, civils, specialist rail plant, railway systems and technologies.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at [e-mail]