Fleet Administrator

Biffa; Tetford; On-site; GBP 25,000 - 32,000; Full time

Job summary

A waste management company in Thetford is seeking an experienced Fleet Administrator for a 6-month fixed term role. The ideal candidate will have strong administration, organisational, and computer skills, ready to work in a fast-paced team environment. Responsibilities include processing hire requests, liaising with companies, and ensuring compliance in all fleet operations.

Benefits

Ongoing career development

Training and coaching

Qualifications

• Strong administrative experience required.
• Ability to communicate professionally at all levels.
• Good time management and organisational skills essential.

Responsibilities

• Process all hire requests ensuring compliance.
• Liaise with hire companies for vehicle sourcing.
• Update Vehicle Lists and process all Penalty Charge Notices.

Skills

Strong administration skills

Organisational skills

Computer skills

Geographical knowledge

Automotive experience

Education

GCSE in Maths and English

Tools

Microsoft Office

Excel

Job description

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Administrator (Fleet) – Thetford - 6 Months fixed term

We are looking for an experienced Fleet Administrator to work full-time on a fixed term for 6 months. This will be working within the Fleet Department at Thetford. The ideal candidate will have an eye for detail, strong administration, organisational and computer skills and enjoy working in a fast paced environment as part of a team.

The job purpose is to support the I & C Operations/Municipal and Workshop.

Strong geographical knowledge, automotive experience and confidence in your own abilities will be a distinct advantage in this role.

Principal Accountabilities

• Process all hire requests on the system ensuring compliance documents have been received
• Liaise with hire companies to source vehicles as per our SLA
• Raise PO’s on the system
• Complete the Goods Receive Report
• Process and order Fuel Cards
• Process Disposals though the system, liaising with internal and external customers to end
• Update Fleetwave with all aspects to Fleet Inc Vehicle Movements etc.
• Resolve queries from internal and external customers
• Update Vehicle Lists and Movements
• Complete the Vehicle Taxation and pay PO’s for Mot’s
• Process all Penalty Charge Notices and Notice of Intent to Prosecute Notices
• Understand the O Licence and Transport Manager functions for compliance
• Complete any other administration duties as required within the Fleet Department

Nature and Scope

This position is a hands on role involving the use of many personal skills such as relationship management, people and resource management. The ability to build key internal relationships at all levels of management within the business and across a number of departments and work with external customers efficiently and professionally.

In addition, this role is a support mechanism to the Workshops and Operations, ensuring timely hire of appropriate vehicles along with the taxation of vehicles, MOT’s and many other compliance administration tasks.

This role requires good time management, organisational skills, and being a professional communicator at all levels of the business along with internal and external customers.

Person Specification

• GCSE in Maths and English
• Computer Literate (Microsoft Office, especially in Excel)
• Strong Administrative Experience
• Working knowledge and understanding of Invoice Production
• Ability to communicate professionally at all levels of the business including Senior Management
• Be smart and presentable, be able to plan, organise and prioritise your work load
• Ability to work to strict deadlines
• A flexible attitude towards your work load, assist and support your colleagues where necessary, develop skill sets and knowledge determined by the business

And here’s why you’ll love it at Biffa.

• Ongoing career development, training and coaching – because if you don’t grow, we don’t grow.