Fleet Administrator

Toppesfield Limited; Claydon; On-site; GBP 25,000 - 35,000; Full time

Job summary

Toppesfield Limited is seeking a Fleet Administrator to join their team in Claydon. The role encompasses managing fuel cards, logistics, and fleet records, with the opportunity to thrive in a supportive culture that values collaboration and personal growth.

Benefits

25 days annual leave plus bank holidays

Cycle to Work Scheme

Enhanced Maternity, Paternity and Adoption leave

Performance-based bonuses

Learning and Development opportunities

Qualifications

• Excellent Microsoft Office computer skills necessary.
• Strong planning and prioritizing abilities to meet tight deadlines.
• Analytical approach to problem-solving.

Responsibilities

• Issue and maintain records for fuel cards and vehicles.
• Coordinate vehicle logistics and maintain internal databases.
• Action PCNs and maintain accurate fleet registers.

Skills

Analytical

Microsoft Office Skills

Planning and Prioritizing

Administrative Skills

Job description

About Toppesfield

Toppesfield isn't just about surfacing; it's about our ToppTeam. Founded in 2004, we've grown into the UK's largest independent surfacing contractor, delivering projects nationwide for clients throughout the UK and working across a wide range of sectors. Toppesfield is the first name in surfacing, no matter what the size, or location but our success isn't just about numbers; it's about our incredible team and our shared commitment to excellence.

At Toppesfield, our people are our strength. Collaboration is at the heart of everything we do, and it's what sets us apart. Over the years, we've achieved remarkable milestones. Throughout our journey, we've reached significant milestones: generating over 300 employment opportunities, establishing seven offices nationwide, and achieving an estimated turnover of £140 million. What truly makes us proud is the unwavering quality of our work which has sustainable growth.

If you're looking to be part of a company that values its people, promotes collaboration, and sets the industry standard, Toppesfield is your destination. Come be a part of our success story.

Role Description:

We are thrilled to offer an exciting opportunity for an experienced Fleet Administrator to join our Fleet department. This individual will be responsible for the day-to-day activities of issuing fuel cards, maintaining accurate fleet registers and processing penalty charges, along with coordinating vehicle logistics.

Role Responsibilities:

• Issuing new and replacement fuel cards and cancelling once notified of leavers and updating fuel card registers.
• Creating fuel reports for high drawings and premium fuel drawings.
• Updating Maintenance Planner, filing vehicle records, requesting vehicles documents from relevant service provider, filing defect reports, and updating vehicle files weekly / monthly for HGV’s.
• Updating driver files weekly / monthly including tachographs and logbooks.
• Keeping fleet registers up to date through excel and internal systems.Analysing various fleet reports and updating internal systems or advising the Fleet Management company.
• Actioning PCN’s, NIP’s as and when required through Fleet Management company and actioning payments / recharges as required.
• Providing order numbers to external suppliers.
• Analysing telematics system and reports for 170+ vehicles and updating allocations, groups etc.
• Action V5, Tax, driver allocation, adding to various systems, updating Fleet Management company, Internal Payroll and HR departments.
• Arranging delivery or collection of company vehicles through 3rd party or internally.
• Assist with invoicing queries, day to day data entry and general administrative duties.
• Maintain internal records and data bases with up-to-date information.
  
  

Key Skills:

• Excellent Microsoft Office computer skills (e.g. Word, Excel, PowerPoint, e-mail).
• Able to plan, prioritise and meet tight deadlines, and the ability to deal with pressure in a professional manner.
• Identify and create new and innovative ways of doing business and drive improvements.
• A diligent, conscientious, analytical approach
• Able to act on initiative, identify opportunities & proactive in putting forward ideas & solutions.
• High standard of administration skills.
• Plans and organises systematically yet flexibly to achieve objectives.
  
  

Our Benefits

In addition to a competitive salary, we offer an attractive benefits package, including:

• Generous Leave: 25 days annual leave plus bank holidays, annual leave buy and sell scheme, and years’ service entitlement increase.
• People First Initiatives: Cycle to Work Scheme, Birthday Bonus, Discount Portal, and Company Social Events, Saving Scheme and Life Assurance
• Family Focused: Enhanced Maternity, Paternity and Adoption leave
• Employee Assistance Programme: Access to support services for personal and professional wellbeing.
• Performance Bonus: Eligibility for performance-based bonuses.
• Employee Referral Scheme: Earn rewards for referring new ToppTeam members.
• Employee Volunteering Programme: Opportunities to give back to the communities we work in.
• Learning and Development: Continuous growth opportunities and training.
• Supportive Culture: A collaborative working environment with opportunities for future progression.
  
  

Apply

Join us in paving the way for excellence. If you're a motivated and ready to make a meaningful impact, we invite you to apply and become a valued member of our team at Toppesfield.

To find out more about our company please visit our website www.toppesfield.com.