Fleet Administrator

Michael Page (UK); Bagshot; On-site; GBP 26,000 - 29,000; Full time

Job summary

A leading recruitment agency is seeking a detail-oriented Fleet Administrator in Windlesham, UK. You will support the internal teams by managing compliance data, updating fleet data, and ensuring communication with suppliers. The role offers a competitive salary of £26,000 to £29,000 annually in a supportive environment. Ideal candidates have strong organisational skills and a good knowledge of Microsoft Office tools.

Benefits

Competitive salary

Permanent role offering long-term career stability

Opportunities for professional development

Qualifications

• Good knowledge of Microsoft Office / M365.
• Experience in Microsoft Excel Pivot Tables would be beneficial.
• Fleet Management Experience would be beneficial.
• Meticulous attention to detail to ensure accurate work.
• Effective oral and written communication skills.
• Good organisational and time management skills.

Responsibilities

• Provide consistent support to internal teams nationwide.
• Lead effective communication with suppliers and third-party agents.
• Manage compliance data and keep fleet data accurate and updated.
• Expediently update and process Fleet invoices for payment.
• Monitor and liaise with Insurers concerning the Group Incident Database.

Skills

Microsoft Office / M365

Microsoft Excel Pivot Tables

Fleet Management

Research and information collation

Attention to detail

Communication skills

Organisational skills

Time management

Self-motivation

Tools

Microsoft Excel

Key 2 Fleet Management System

Job description

• Working for leading organisation in the UK
• Working in a supportive and collaborative environment

About Our Client

The company is a well-established organisation within the industrial sector, known for its commitment to operational excellence and innovation. Operating as a medium-sized national business, it focuses on delivering reliable and efficient services to its clients.

Job Description

Roles & Responsibilities:

• As a Fleet Administrator, you will provide consistent support to our internal and broader teams, nationwide.
• Work in our Key 2 Fleet Management System, a dynamic system encompassing all Fleet related tasks
• Lead effective communication with suppliers and third-party agents
• Managing compliance data
• Responsible ensuring the fleet data is accurate and updated regularly
• Managing Tolls, CC, ULEZ Accounts for the Group
• Update Key 2 Jaama with licence checks, parking charge notices, road fund licences and other relevant information.
• Administration of forms and associated Fleet documents
• Monitor the Group Incident Database and liaise with Insurers
• Monitor and keep Telematics systems updated and produce utilisation reports monthly/ weekly
• Support Fleet Manager with monthly reporting and other duties when required
• Expediently updating and processing Fleet invoices for payment and challenging non-compliant invoices (overcharge, unauthorised) and liaise with suppliers as necessary
• Oversee maintenance schedules, issue Purchase Orders
• Ensure the fleet is kept complaint as possible with MOT's, Servicing, 8 weeks checks
• Keep up to date with latest legislation
• Assist with monthly reporting to the wider business
• Managing the inbox

The Successful Applicant

Relevant Education, Training and Skills:

• Good knowledge of Microsoft Office / M365.
• Experience in Microsoft Excel Pivot Tables would be beneficial.
• Fleet Management Experience would be beneficial.
• The ability to research and collate information as required to perform role.
• Meticulous attention to detail to ensure accurate work.
• The demonstrable ability to establish and sustain good working relationships, and work individually and to remain calm and motivated under pressure
• Effective oral and written communication skills.
• Good organisational and time management skills.
• Confidence in communicating via the phone

Key skills and attributes:

• Outstanding written and spoken communication skills.
• Proficient with Microsoft office 365 - Word, Excel, SharePoint, Teams etc
• Excellent organisational & time management skills

• Self-motivation, with the ability to confidently work and independently.

What's on Offer

What's on Offer:

• Competitive salary range of £26,000 to £29000 per Annum
• Permanent role offering long-term career stability in Windlesham.
• Opportunity to work in the industrial sector with a respected organisation.
• Supportive team environment that values efficiency and collaboration.
• Potential for professional development and growth within the organisation.

If you are an organised and detail-oriented professional looking to excel as a Fleet Administrator, we encourage you to apply for this exciting opportunity in Windlesham.

Training

• Attend Company / Site inductions.
• Attend individual and team, monthly training.
• Continuous personal development opportunities to be taken where possible.