Fleet Administrator

Faith Recruitment; Ascot; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment agency in Ascot is seeking a Fleet Administrator to support the fleet management team. The role includes managing vehicle records, ensuring compliance with safety checks, and liaising with suppliers. Ideal candidates will have strong organisational skills, experience in fleet administration, and proficiency in Microsoft Office, particularly Excel. This position is essential for maintaining streamlined operations and responding effectively to fleet-related queries.

Qualifications

• Strong Microsoft Office skills, especially in Excel with pivot tables.
• Excellent organisational and time management abilities.
• Strong written and verbal communication skills.
• Ability to work independently under pressure.
• High attention to detail with accurate data entry.
• Experience in fleet administration.

Responsibilities

• Support all fleet-related activities across the business.
• Manage compliance data for MOTs, servicing, and safety checks.
• Communicate with suppliers and manage fleet invoices.
• Monitor telematics data and produce reports.
• Respond to queries from the fleet inbox.

Skills

Microsoft Office skills

Organisational abilities

Written and verbal communication skills

Time management

Attention to detail

Relationship building

Independent work

Job description

Overview

Are you super organised, detail-focused, and great at keeping everything running like clockwork? We are looking for a Fleet Administrator to support our nationwide team in managing vehicles, compliance, and supplier relationships, ensuring operations stay on track. You will work closely with the Fleet Manager, helping to solve challenges before they affect colleagues or customers. If you thrive on variety, problem-solving, and making sure no detail gets missed, this could be the perfect role for you.

Responsibilities

• Provide day-to-day support for all fleet-related activities across the business
• Use fleet management system to track, update, and maintain accurate vehicle records
• Communicate with suppliers and third-party providers
• Monitor compliance data and ensure MOTs, servicing, and safety checks are up to date
• Manage tolls, congestion charges, and low-emission zone accounts
• Handle driver licence checks, parking charge notices, and road tax renewals
• Process fleet invoices, challenge incorrect charges, and liaise with suppliers
• Monitor telematics data and produce weekly/monthly reports
• Keep up to date with relevant legislation and industry best practices
• Support with accident reporting, insurance claims, and incident logs
• Maintain an organised fleet inbox and respond promptly to queries

Skills / Qualifications

• Strong Microsoft Office skills (Word, Excel, SharePoint, Teams) - Excel pivot tables are a bonus
• Excellent organisational and time management abilities
• Strong written and verbal communication skills
• Ability to work independently and stay calm under pressure
• High attention to detail with accurate data entry skills
• Confidence in building relationships with internal teams and suppliers
• Previous fleet administration experience