Fire Compliance Manager

Dunhillmedical; Sheffield; On-site; GBP 39,000 - 47,000; Full time

Benefits offered by this job

Annual leave

Pensions

Flexible working

Staff discounts

Job summary

The University of Sheffield is seeking a full-time on-site Maintenance Fire Systems Manager to ensure the university estate is maintained to high safety and legal standards. You will lead a team of technicians and contractors, manage external maintenance contracts, and ensure records and statutory compliance are maintained.

Key duties include developing maintenance programmes, overseeing preventative maintenance, and liaising with departments to prioritise work.

Qualifications

• Have a good honours degree in Engineering or a similar discipline (or equivalent experience)
• Knowledge of relevant systems, policies, legislation and quality standards
• Experience of managing and motivating a team of staff, and executing people processes
• Excellent customer service skills to ensure effective service delivery
• Experience of reviewing progress and performance and aligning with strategic goals
• Ability to develop creative approaches to problem solving and consider long-term implications
• Ability to assess and organise resources and plan work activities
• Proficient with Microsoft Office, especially intermediate/advanced Excel
• Accredited HSE Qualification (IOSH Managing Safely or equivalent)
• Technical professional registration or willingness to work towards it
• Experience of developing and maintaining a network across own area

Responsibilities

• Manage fire systems planned works across campus for effective E&M operations
• Oversee external subcontractor maintenance contracts and programmes for fire systems
• Lead and inspect a team of university staff and contractors to ensure quality, schedule and budget
• Ensure statutory maintenance is performed timely (fire alarms, dampers, extinguishers) with proper records
• Prioritise reactive and planned maintenance requests with relevant departments
• Issue instructions for maintenance works to be carried out timetly and cost-efficiently
• Prepare designs for minor works including spec and tender documents
• Maintain a programme of work and supervise to ensure conformance
• Support maintenance management systems and attend training for updates
• Maintain records relevant to statutory inspection and legislation
• Collaborate with staff to facilitate departmental work and communications
• Assist in running Planned Preventative Maintenance systems and develop work instructions
• Act as part of on-call manager team as required

Skills

Customer service

Team management

Problem solving

Communication

Education

Honours degree in Engineering

IOSH Managing Safely or equivalent

Tools

Planon

CAFMFMX

Concept

Job description

Work Arrangement: Full Time (On site)

Contract Type: Permanent

Closing Date: 31/08/2026

The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

The role is to ensure that the Fire systems and equipment on the University estate are maintained effectively, sound, safe and legally compliant and that policies, procedures and standards for planned maintenance and inspection are understood and implemented effectively. To assist and support the day to day maintenance activities across the University estate, liaising and working with colleagues on estate wide compliance activities.

The Department of Estates and Facilities Management (EFM) at the University of Sheffield is responsible for maintaining the University’s buildings, facilities, and grounds, managing its property and facilities, and procuring new buildings.

The University’s estate contains a wide and varied range of properties which understandably present their own challenges. Some, such as the Arts Tower, are of great architectural importance and must be preserved as part of our national heritage, whilst others such as the award-winning Information Commons and the Students’ Union are modern and sophisticated in their design and servicing.

Main duties and responsibilities

• Responsible for fire systems planned works across campus to assist with the effective operation of the E&M Department.
• Manage the development, implementation and management of the external subcontractor maintenance contracts and programmes for the fire systems.
• Manage a team of University technical staff and contractors, inspecting works to ensure they are carried out to specification, programme and budget.
• Manage and ensure statutory maintenance is managed in a timely manner e.g. fire alarms, fire dampers, fire extinguishers etc ensuring comprehensive records are maintained.
• Prioritising requests for reactive and planned maintenance from Helpdesk and other sources by contacting the relevant departments to agree specific works.
• Issuing instructions for maintenance works to be carried out in a timely, cost-efficient manner by either University staff or external contractors, ensuring works comply with current legislation, Health & Safety codes of practice and University standard procedures.
• Carrying out maintenance project works, identifying the requirements of departments and preparing a design brief.
• Preparing designs for minor works including specification and tender documents according to University and departmental standard procedures and specifications, current legislation and health & safety codes of practice. Issuing tenders and subsequent orders.
• Preparing and maintaining a programme of work.
• Supervising works to ensure conformance to specification, programme and budget. Commissioning completed installations, management of defects.
• Processing orders, invoices and other documentation, ensuring value for money and that budgetary control, University and departmental procedures are maintained. Maintaining records on maintenance activities and items subject to statutory legislation and inspection.
• Liaison with relevant staff to maintain effective communication to facilitate the work of the departments.
• Assist in the running and development of the University’s maintenance management system, attending training courses for updates.
• Assist in the running of the Planned Preventative Maintenance systems formulating working instructions for designated work areas.
• Maintenance and development of Planned Preventative Maintenance programmes for all mechanical systems including items subject to statutory inspection.
• Member of the department on-call manager team as required.
• Carry out other duties, commensurate with the grade and remit of the post

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Criteria

Stage(s) assessed at

Have a good honours degree in Engineering or a similar discipline (or equivalent experience)

Application/interview

Knowledge of relevant systems, policies, legislation and quality standards.

Application/interview

Experience of managing and motivating a team of staff. Demonstrable experience of executing people processes as required. Experience of building and developing a team and aligning the day to day goals of the team within the organisation's strategic vision.

Application/interview

Excellent customer service skills to ensure an effective and efficient service delivery. Ability to identify and implement practical solutions to customer problems and resolve issues.

Application/interview

Experience of reviewing individual and team progress and performance and embedding organisational strategy into individual performance planning. Ability to motivate high performance in others and create high performing teams.

Application/interview

Ability to develop creative approaches to problem solving. Ability to analyse and solve problems with an appreciation of longer term implications.

Application/interview

Ability to assess and organise resources, and plan and progress work activities. Experience of adapting own skills to new circumstances.

Application/interview

Familiar with and experienced in the use of administrative software packages for example, the Microsoft Office Suite especially intermediate to advanced level Excel.

Application/interview

An accredited HSE Qualification (IOSH Managing Safely or equivalent).

Application/interview

Technical Professional Registration or the willingness to work towards it.

Application/interview

Experience of developing and maintaining a network of contacts throughout own work area.

Application/interview

Competent in the use of maintenance management software i.e; Planon, CAFMFMX, Concept.

Application/interview

Further Information

Grade

G7

£38,784 - £47,389 (per annum with potential to progress to £51,753 per annum through sustained contribution)

Work arrangement

Full Time

Line manager

Head of Compliance, Governance & Risk

Direct reports

Fire Operational technicians

Our website

www.shef.ac.uk/efm

For informal enquiries about this job contact Bob Sweeney [e-mail]

Next steps in the recruitment process

It is anticipated that the selection process will consist of a face to face interview. We plan to let candidates know if they have progressed to the selection stage within 2 weeks of the closing date. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact [e-mail]

• A minimum of 41days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills Framework
• A range of generous family-friendly policies
  • paid time off for parenting and caring emergencies
  • access to menopause support in the workplace
  • paid time off and support for fertility treatment
  • and more

We are a Disability Confident Leader (opens in a new window). If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the recruitment process.

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision ) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.

The University of Sheffield
Western Bank
Sheffield
S10 2TN
[phone]