Financial Processes Officer

UK Atomic Energy Authority; Abingdon; On-site; GBP 28,000; Full time

Job summary

Join a leading organization dedicated to clean energy as a Financial Processes Officer. In this role, you will process various invoices and claims while ensuring adherence to UKAEA procedures. The position requires attention to detail and effective communication, making it essential for maintaining accurate financial records.

Qualifications

• Experience using accounting ERP systems (U4BW, Oracle, SAP).
• Dealing with supplier/customer queries.
• Experience with sales invoicing and travel processing.

Responsibilities

• Processing sales invoices and travel claims.
• Maintaining accurate supplier and customer records.
• Testing finance systems for updates and upgrades.

Skills

Communication skills

Attention to detail

Problem-solving

Tools

Microsoft Excel

U4BW

Oracle

SAP

Job description

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The salary for this role is £27,202. Onsite working is expected for 3days a week, however, we actively support requests for flexible working.

This role can be based at any of the following sites:Culham, Oxfordshire.

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including The Disclosure & Barring Service (DBS) checks for criminal convictions and possibly a search of open source data.

The Role

Are you looking for an exciting opportunity to make a difference? Join our team and contribute to the future of fusion energy. As Financial Processes Officer, you will play a pivotal role in processing of sales invoices, purchase invoices and travel and subsistence claims to completion including the resolution of any external or internal issues arising. You will be maintaining records and reporting on the work where required. You will also have to ensure that the supplier and customer database are accurate and that all changes are verified according to UKAEA procedures and controls.

Additional Responsibilities:

• Processing incoming supplier invoices/statements including chasing & resolving queries and liaising with Financial Accounts to ensure that the relevant VAT codes are applied.
• Raising and processing sales invoices including ensuring that the correct VAT and product codes are used.
• Processing travel & subsistence claims and Purchase Cards, including checks for VAT coding and compliance with UKAEA’s travel and subsistence policy and HMRC tax rules.
• Testing the finance system for updates and upgrades relevant to the processes function.
• Providing advice and support to UKAEA employees in relation to Unit 4 Travel &Subsistence, Accounts Receivable and Accounts Payable function, including answering queries via UKAEA Ticketing system and email.
• Providing documentation for Audits and other financial accounts tasks as required

Job Description

The salary for this role is £27,202. Onsite working is expected for 3days a week, however, we actively support requests for flexible working.

This role can be based at any of the following sites:Culham, Oxfordshire.

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including The Disclosure & Barring Service (DBS) checks for criminal convictions and possibly a search of open source data.

The Role

Are you looking for an exciting opportunity to make a difference? Join our team and contribute to the future of fusion energy. As Financial Processes Officer, you will play a pivotal role in processing of sales invoices, purchase invoices and travel and subsistence claims to completion including the resolution of any external or internal issues arising. You will be maintaining records and reporting on the work where required. You will also have to ensure that the supplier and customer database are accurate and that all changes are verified according to UKAEA procedures and controls.

Additional Responsibilities:

• Processing incoming supplier invoices/statements including chasing & resolving queries and liaising with Financial Accounts to ensure that the relevant VAT codes are applied.
• Raising and processing sales invoices including ensuring that the correct VAT and product codes are used.
• Processing travel & subsistence claims and Purchase Cards, including checks for VAT coding and compliance with UKAEA’s travel and subsistence policy and HMRC tax rules.
• Testing the finance system for updates and upgrades relevant to the processes function.
• Providing advice and support to UKAEA employees in relation to Unit 4 Travel &Subsistence, Accounts Receivable and Accounts Payable function, including answering queries via UKAEA Ticketing system and email.
• Providing documentation for Audits and other financial accounts tasks as required

Qualifications

Essential Requirements:

• Experience with using an accounting ERP system (U4BW, Oracle, SAP) for the processing of supplier invoices.
• Experience dealing with a wide range of supplier/customer queries and from internal customers.
• Additional experience with sales invoicing and/or travel & subsistence processing
• Good written/oral communication skills and attention to detail
• Basic to intermediate level of experience with Microsoft Excel, Word and Outlook

Additional Information

A full list of our benefits can be found here https://careers.ukaea.uk/life-at-ukaea/employee-benefits/

UKAEA's mission is clean energy for all, and we welcome talented people from all backgrounds who want to help us achieve our mission. We are under-represented from some groups and so want to encourage applications in particular from women in STEM, people from Black British Caribbean and African backgrounds and from Pakistani and Bangladeshi British backgrounds. Our Executive team, supported by our 'Head of Equality, Diversity and Inclusion' (EDI) and Wellbeing and our EDI Networks actively promote Inclusion and takes steps to increase diversity within our organization. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success.

UK Atomic Energy Authority is committed to being accessible. Please email [emailprotected] if you have any questions or require help or adjustments to compete on a fair basis, for example, changes to the way we interview or share information.

Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications.