Financial Planning Administrator - Private Client - Glasgow

Titanwh; Glasgow; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Hybrid working

Private Medical Insurance after probab

Pension scheme

Job summary

Titan Wealth is expanding its client support team in Newton Mearns. We are seeking a capable IFA administrator who will handle client data, support advisers, and manage documentation within the IO platform. The role offers exposure to the full advice process and opportunities for career development.

The ideal candidate has 12 months of IFA admin experience, strong communication skills, and a proactive, collaborative mindset. Hybrid working and clear progression opportunities are provided.

Qualifications

• 12 months IFA administration experience supporting an advisor.
• Regulatory or financial industry experience is desirable.
• Clear written and spoken communication skills.
• Organised, methodical and accurate with attention to detail.
• Proficient with office software and client management systems.

Responsibilities

• Prepare for client reviews by updating information on IO.
• Update contributions and withdrawals using provider data.
• Create client valuation reports and upload to IO.
• Answer day-to-day phone and email enquiries from clients and providers.
• Process new business and liaise with product providers.
• Collaborate with advisers to ensure data accuracy and timely service.
• Maintain client files and ensure compliance with policies.

Skills

IFA administration

Regulatory experience

Communication skills

Computer literacy

Attention to detail

Problem solving

Team collaboration

Education

GCSE Maths/English

Good standard of education

Tools

IO platform

Job description

The Titan Group provides a broad range of services across the whole wealth value chain – from financial planning, investment management through to platform, trading, settlement and custody services. Its strategy is to be able to offer modular, incremental services to its clients allowing them to adjust their business models as and when they choose to. As part of this Titan is also an active acquirer of UK based asset managers and other wealth related businesses.

Due to this Titan Wealth is expanding rapidly through strategic acquisitions, offering a unique combination of start-up energy and the security of private equity backing. It’s an inspiring time to join the team!

Titan Wealth Planning (TWP) is a subsidiary of Titan Wealth. Our focus is providing best-in-class advice on wealth management, employee benefits, and retirement planning. Our mission is to help businesses and their employees explore, set, and achieve their financial goals.

Take the Next Step in Your Financial Planning Career

This isn't your average IFA Administrator role.

At Titan Wealth, we're looking for an experienced Client Support professional to join our Newton Mearns office and become a key part of a highly successful Financial Planning team.

You’ll have direct client interaction, exposure to the full advice process and the opportunity to develop your career within one of the UK's fastest-growing wealth management businesses.

This role has a proven track record of progression. If you're ambitious, personable and ready to move beyond purely administrative work, we'd love to hear from you.

Join a business that develops talent, rewards initiative and provides genuine opportunities for career growth.

• Helping advisers to prepare for client reviews by:
• Ensuring all client and plan information is up to date on IO
• Requesting plan information from the respective providers either by post, email or direct from the provider platform. Chase regularly to ensure this is received in time for the meeting. Upload to IO once received.
• Updating contributions and withdrawals using the transaction history from each provider. Link any transfers within plans
• Adding the details of any missing policy information to IO as required
• Validating all funds held within IO, ensuring that unit balances are recorded correctly, and any price feeds automatically pull through to produce an accurate plan value
• Checking the income expectations on all the clients plans to ensure that these are correctly recorded and update as required
• Collate the costs and charges information for plans held by clients ensuring the details contain any income from commission, fund based or adviser charges
• Using the standard templates within IO, create and check the client valuation report and upload to IO
• Produce any ‘OneNote packs’ requested by the advisers including:
• Client Charter
• FE Analytics research on the funds held by the client
• KID (Key Information Documents)
• Data capture form from IO
• Client Valuation Report Producing comparisons between old and new centralised investment propositions
• Preparing cases for submission to the AST team by producing and completing plan information checklists and chasing providers for missing plan information via phone and email.
• If requested, the checking and validation of client income expectations held within the system
• Interrogation of the data and liaison with the adviser to ensure the data held within the system is correct and consequently valuations and revenue will match.
• Frequently interact with advisers and client support to ensure that we deliver an excellent customer service to all clients
• Produce client letters as required
• Answering phone calls as they come in via the Main Hunt Group
• Ensure that the level of service, as agreed with each client, is delivered in a timely manner.
• To deal efficiently with all day-to-day telephone and email enquiries from clients and providers.
• Create and maintain effective client files.
• New business processing and application submission.
• Liaising with product providers as and when necessary, chasing as often as required.
• Keep up to date with new products, technical or legislative changes within the marketplace
• Always comply with the Compliance policies
• Engage with training and development as applicable
• Perform ad hoc tasks as and when required, always bearing in mind TCF and the needs of the business.

• A minimum 12 month’s IFA administration experience, supporting an advisor
• Previous regulatory or financial industry experience is desirable
• Good written and oral communication skills.
• Methodical and organised.
• Computer literate
• Accurate with good attention to detail.
• Problem solving.
• Knowledge of the advice process
• True collaborator, takes initiative, curious
• A desire to learn and develop and step out of comfort zone
• Good standard of education
• Maths and English GCSE, grade 5 or above, or equivalent.
• Commercial Awareness
• Innovation
• Collaboration
• Team contribution
• Professionalism

• Competitive salary
• Private Medical Insurance post probation
• Attractive Employee Pension Scheme (7.5% employer & minimum 3% employee)
• 25 days Annual Leave (plus buy and sell up to 5 days)
• Office Christmas close (3-days)
• Life Assurance
• Health cash plan
• Hybrid working
• Discretionary performance related bonus
• Employee Assistance Programme
• And lots of flexible benefits to choose from!

Our employees are talented people, distinguished by excellence. You will be able to demonstrate a willingness to embrace the Company values of:

Creativity – we recognise we need new ways of thinking, learning and doing to both improve our own productivity and efficiency as well as to help us stay ahead of competitors.

Commitment – we are team with the willingness to put time, effort and energy into driving change in the organisation, going the extra mile.

Collaboration – we need teamwork amongst ourselves and with partners to generate more innovative, efficient and effective solutions and thereby a greater sense of achievement.

The Titan Wealth Group is firmly committed to fostering an inclusive and equitable environment for everyone who works with us, regardless of their race, age, gender, sexual orientation, religion, physical ability or disability, or political affiliation. We believe that having a diverse team allows us to create the best possible outcomes for our clients and team members. We strive to provide equal opportunities in all aspects of the workplace with respect to recruitment and career advancement, pay and benefits, training and development opportunities and other job-related activities.