Financial Planning Administrator

mbf.; Guiseley; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Employer pension contribution

Death in service cover

24 days annual leave + bank holidays

Discretionary bonus

Private medical insurance

Professional examinations support

Training and career development

Job summary

mbf is a Leeds-based wealth management firm seeking an experienced Financial Planning Administrator to support Financial Advisers and Paraplanners. You will maintain client records, process new business and help deliver a high-quality service to clients.

You will handle administration across investments and pensions, prepare application forms, client disclosures and provider information, and ensure AML compliance while keeping accurate files and updating client data in Intelligent Office.

Qualifications

• At least 3 years’ experience in financial services administration
• Experience in financial planning, wealth management or an IFA practice
• Experience processing new business across investments and pensions
• Good understanding of AML procedures in financial services
• Strong attention to detail and ability to maintain accurate client records
• Excellent organisational skills and ability to meet deadlines
• Confident communication with providers, colleagues and clients
• Proficient with Word and Excel (intermediate level)

Responsibilities

• Support Financial Advisers and Paraplanners with client administration
• Prepare and pre-complete application forms
• Produce costs and charges disclosure documents
• Obtain illustrations and other provider information
• Prepare factsheets, KIIDs and pre-advice documentation
• Submit new business applications and investment trades
• Maintain accurate transaction and trade records
• Onboard new clients and record information
• Update client information in Intelligent Office
• Use Intelligent Office workflows to monitor actions
• Submit letters of authority and obtain policy information
• Ensure client files are accurate and up-to-date
• Ensure AML/compliance requirements are satisfied
• Provide wider administrative support as needed

Skills

Attention to detail

Organisational skills

Communication

Word & Excel

Tools

Intelligent Office

Job description

Financial Planning Administrator

Leeds city centre

Competitive salary - to around £32,000 but potentially higher for right person

Excellent benefits and career development;

An established, privately owned wealth management firm in Leeds is looking to appoint an experienced Financial Planning Administrator.

Founded more than 20 years ago, the business provides bespoke financial planning and private wealth management advice to professionals, senior executives, entrepreneurs and other private clients.

The firm advises across investments, retirement planning, tax planning and wealth protection, building long-term relationships and developing strategies around each client's individual circumstances and objectives.

This is an opportunity to join a close-knit team of Financial Advisers, Paraplanners and experienced support professionals. You will play an important role in maintaining accurate client records, processing new business and helping the firm deliver a high-quality service to its clients.

The role

Your responsibilities will include:

• Supporting Financial Advisers and Paraplanners with client administration
• Preparing and pre-completing application forms
• Producing costs and charges disclosure documents
• Obtaining illustrations and other provider information
• Preparing factsheets, KIIDs and supporting pre-advice documentation
• Submitting new business applications and investment trades through platforms and life companies
• Maintaining accurate records of transactions and trades
• Onboarding new clients and ensuring all required information is recorded
• Adding and updating client information on Intelligent Office
• Using Intelligent Office workflows and Diary Manager to monitor outstanding actions
• Submitting letters of authority and obtaining policy information from providers
• Ensuring client files are accurate, properly formatted and fully up to date
• Checking that anti-money laundering and compliance requirements have been satisfied
• Ensuring appropriate agreements, reports and supporting documentation are held before new business is submitted
• Providing wider administrative support to the office when required

About you

To be considered, you should have:

• At least three years’ experience in a similar financial services administration role
• Previous experience working within financial planning, wealth management or an IFA practice
• Experience processing new business across investments and pensions
• A good understanding of financial services compliance and anti-money laundering procedures
• Strong attention to detail and the ability to maintain accurate client records
• Excellent organisational skills and the ability to manage competing deadlines
• Confidence communicating with providers, colleagues and clients
• Experience using a financial services back-office system, ideally Intelligent Office
• Intermediate-level Word and Excel skills

Development and progression

• The business has a strong track record of supporting employees who want to develop their careers.
• You will receive exam support and ongoing training, with opportunities to work towards relevant professional qualifications. Depending on your strengths and ambitions, potential progression routes could include senior administration, Paraplanning, technical positions, team management or eventually financial advice.
• Equally, the company values experienced career Administrators who want to deepen their knowledge and take on greater responsibility within client servicing and business operations.

What is on offer?

• Competitive salary based on experience and capabilities
• Employer pension contribution
• Death in service cover at four times salary
• 24 days’ annual leave plus bank holidays
• Discretionary bonus
• Vitality private medical insurance
• Financial support for professional examinations
• Ongoing training and career development
• A varied position within an established independent wealth management firm
• Genuine opportunities for internal progression

This would be an excellent opportunity for an experienced Financial Planning Administrator who takes pride in accuracy, enjoys working as part of a collaborative team and wants to build a long-term career within wealth management.