Financial Operations Lead

TN United Kingdom; Greater London; Remote; GBP 37,000; Full time

Job summary

An established charity is seeking a Finance Operations Lead to manage finance operations and oversee a team. This role offers a unique opportunity to contribute to the mission of alleviating loneliness among older people. You'll be responsible for ensuring timely processing of invoices, managing financial records, and leading a dedicated team. With a focus on accuracy and customer service, you will play a crucial role in the financial health of the organization. Enjoy a competitive salary, generous leave, and various benefits in a supportive work environment.

Benefits

25 days paid leave

Medical expenses support

Pension scheme

Discounted gym memberships

Referral scheme

Qualifications

• Experience in a supervisory role in transactional finance.
• Strong understanding of finance operations principles.

Responsibilities

• Supervise Finance Officers for timely processing of invoices.
• Manage purchase ledger and ensure accurate financial records.

Skills

Finance operations management

Customer service

Leadership and team management

Attention to detail

Tools

MS Office (Excel, Word)

Housing and finance software

Job description

Financial Operations Lead

Locations: Birmingham, Bristol, East Midlands, England, Leeds, Liverpool, London, Manchester, Newcastle, Surrey, West Midlands, Virtual

Req #: 377 | Date: 02 August 2024

Role: Finance Operations Lead
Location: Remote with occasional in-person meetings
Contract: 35 hours per week

Salary: £37,000

This is a fantastic opportunity to work for a charity dedicated to supporting older people by preventing and alleviating loneliness in later life.

The Finance Operations Lead will oversee key activities related to accounts payable, accounts receivable, and banking processes within the Finance department. This role is suited for someone with demonstrable experience in managing a busy finance operations team.

Main Responsibilities include:

1. Supervise Finance Officers to ensure timely processing and payment of purchase ledger invoices and tenant refunds.
2. Ensure invoices are scanned and processed within designated timescales.
3. Review monthly supplier statements and follow up on discrepancies.
4. Escalate issues related to purchase ledger or suppliers to the Finance Manager weekly.
5. Manage the purchase ledger module within our housing system, including supplier setup and maintenance.
6. Prepare, review, and transmit supplier payments according to schedules.
7. Complete month-end procedures and close the Accounts Payable system in line with deadlines.
8. Monitor purchase ledger mailboxes and resolve queries promptly.
9. Ensure refunds to tenants and authorities are approved, paid, and correctly coded.
10. Perform monthly balance sheet reconciliations within prescribed timescales.
11. Generate aging analysis and payment date reports for suppliers.
12. Oversee banking, receivables, and rent ledger activities, reporting progress and challenges weekly.

About You

Skills and experience required:

1. Experience as a Finance Operations Lead or similar supervisory role in transactional finance.
2. Strong understanding of finance operations principles.
3. Proven ability to manage processes and maintain accurate financial records on schedule.
4. Excellent customer service skills.
5. Hands-on experience with leadership and team management.
6. High accuracy and attention to detail.

Essential Criteria:

1. Excellent communication skills, both written and oral.
2. Leadership experience in a similar role.
3. Intermediate proficiency in MS Office, especially Excel and Word.

Desirable Criteria:

1. Experience with housing and finance software.
2. Understanding of the work of not-for-profit or voluntary organizations.
3. Proficiency in Microsoft Office Suite, particularly Excel and Word.

Pay & Benefits

At Abbeyfield, we reward our staff with numerous benefits, including:

• 25 days paid leave, increasing to 28 days after 5 years, plus public holidays
• Comprehensive induction and ongoing learning opportunities
• Competitive annual pay review and progression based on skills and contribution
• Medical expenses support via Medicash
• Savings discounts through BenefitHub
• Referral scheme offering up to £500
• Life assurance, occupational sick pay, pension scheme
• Discounted gym memberships, employee assistance programs, cycle-to-work scheme
• Blue Light Card discounts for social care sector workers

Early application is encouraged as the advert will close once sufficient applications are received. This role requires UK work eligibility, two references, and a DBS check, with costs covered by Abbeyfield. Disclosures about convictions may be required.

Other Details

• Job Family: Finance
• Pay Type: Salary
• Salary Range: £37,000 (Min and Max)
• Locations: Birmingham, Bristol, East Midlands, England, Leeds, Liverpool, London, Manchester, Newcastle, Surrey, West Midlands, Virtual