Financial Data & Administration Assistant (Part-Time)

CareerVive; Leicester; On-site; GBP 40,000 - 60,000; Part time

Job summary

CareerVive is seeking a detail-oriented Financial Data & Administration Assistant to manage financial data for a multi-generational family office. This part-time role includes organizing financial information, reconciling accounts, and producing dashboards while maintaining confidentiality. Ideal candidates will possess strong spreadsheet skills and a commitment to accuracy.

Benefits

Competitive hourly rate

Professional office with free parking

Opportunity for expanded hours

Qualifications

• 2+ years in bookkeeping or finance administration.
• Experience with online banking and reconciliations.
• Experience with family offices and VAT is a plus.

Responsibilities

• Collect and organize financial data from various sources.
• Reconcile balances and verify discrepancies.
• Produce monthly cash flow dashboards in Excel or Google Sheets.

Skills

Advanced spreadsheet ability

Clear communicator

Attention to detail

Discretion

Education

AAT Level 3/4

ICB Diploma

Part-qualified ACCA/CIMA

Job description

Financial Data & Administration Assistant (Part-Time)

Financial Data & Administration Assistant (Part-Time)

Direct message the job poster from CareerVive

CareerVive, CEO | People, Process and Vision alignment to drive growth | AI Implementation | Culture & Engagement | L&D | Coaching

Our client is a discreet, multi-generational family office that oversees with UK and US trading companies and personal portfolios. They’re looking for a detail-obsessed finance professional who can transform a stack of bank statements and letters into a clear, reliable monthly dashboard—while guarding confidentiality at every step.

What you’ll be doing

Collect & organise data – retrieve, open and digitise bank/credit-card statements and postal correspondence; chase missing documents with banks and service providers.

Reconcile & investigate – verify balances, fees, FX charges and interest across multiple entities; flag discrepancies and propose fixes.

Produce the dashboard – consolidate monthly cash movements and key metrics in Excel or Google Sheets (Power BI experience is a plus).

Improve processes – suggest and implement workflow tweaks that save time, reduce errors and strengthen document security.

Protect confidentiality – maintain secure, GDPR compliant filing and uphold strict NDAs.

Must-have skills & experience

• 2+ years in bookkeeping, finance admin or small-business accounting.
• Advanced spreadsheet ability: pivot tables, lookups, data validation, basic macros.
• Confidence with online banking portals, CSV imports and reconciliations.
• Laser sharp attention to detail and a “no plug entries” mindset.
• Clear communicator who can explain numbers to non-finance stakeholders.
• Absolute discretion and trustworthiness.
• AAT Level 3/4, ICB Diploma, or part-qualified ACCA/CIMA.
• Experience with family offices, multi-entity bookkeeping, VAT, inter-company loans or FX translation.

What’s on offer

• Competitive hourly/day rate, depending on experience.
• Quiet, professional office in Leicester with free parking.
• Opportunity to expand hours and responsibilities as the family office grows.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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