Financial Controller

Premier; West of England; Hybrid; GBP 55,000 - 75,000; Full time

Job summary

Retrofit West CIC is seeking a Financial Controller to work with the Director of Finance & Operations and the Operations Team to provide strong financial governance in support of our charitable mission, objectives and programmes.

You will lead day-to-day accounting, payroll, VAT, reporting, budget cycles, audits, and liaison with auditors while enabling project managers with accurate budgeting and timely financial data for funders.

Responsibilities

• Take responsibility for the day-to-day accounting, invoicing, payroll, VAT returns, payments and banking, credit control, cash management and internal financial reporting, including preparation of timely monthly management accounts, working closely with the Finance Manager and Finance Assistant.
• To work alongside the Director of Finance & Operations and Finance Manager as well as other colleagues in providing finance support to Retrofit West CIC; to include provision of financial reporting, statutory obligations where appropriate, payroll, and any other relevant support as required.
• To work alongside the Director of Finance & Operations, Finance Manager, SLT and other colleagues in co-ordinating the annual budget cycle (and mid-year budget refresh process).
• To attend monthly SMT meetings in person or remotely, to share the previous month’s financial results with SLT and SMT colleagues, where required, dealing with related queries / discussions.
• Prepare accurate and accessible reports on organisational, team, staff and project financial indicators to enable informed and timely monitoring and decision-making, principally on a set cycle to feed into a routine schedule of meetings and occasionally to meet an ad hoc need.
• Maintain the organisation’s electronic and paper financial records in accordance with appropriate accounting standards and practices and prepare documentation and files required for the annual audit and other statutory financial reporting (e.g. charity commission).
• Liaise with businesses auditors, alongside the Director of Finance & Operations and with assistance from the Finance Manager and Finance Assistant, to enable an effective and timely annual audit and associated financial and statutory reporting.
• Provide project managers with information and support to plan and manage their project budgets accurately and effectively and providing timely financial data to assist in reporting to clients and funders where required.
• Provide expertise on financial costing and monitoring approaches for new project funding proposals, reflecting funder requirements.
• Identify opportunities to improve businesses financial management and associated performance monitoring and management information reporting systems, informed by a sound understanding of our mission and strategic objectives and our operating context and by keeping up to date with advances in financial management practices and software.
• Maintain up to date knowledge of businesses accounting software (Sage) and of relevant accounting standards and practices, tax regulations and other relevant statutory changes, particularly those relevant to charities.
• Line manage the Finance Manager and Finance Assistant

Job description

Fantastic Financial Controller role working with the Director of Finance and Operations and other members of the Operations Team to provide excellent operational support to underpin successful delivery by the whole organisation of our charitable mission, strategic objectives, and associated programmes and projects.

Specific responsibilities

• Take responsibility for the day-to-day accounting, invoicing, payroll, VAT returns, payments and banking, credit control, cash management and internal financial reporting, including preparation of timely monthly management accounts, working closely with the Finance Manager and Finance Assistant.
• To work alongside the Director of Finance & Operations and Finance Manager as well as other colleagues in providing finance support to Retrofit West CIC; to include provision of financial reporting, statutory obligations where appropriate, payroll, and any other relevant support as required.
• To work alongside the Director of Finance & Operations, Finance Manager, SLT and other colleagues in co-ordinating the annual budget cycle (and mid-year budget refresh process).
• To attend monthly SMT meetings in person or remotely, to share the previous month’s financial results with SLT and SMT colleagues, where required, dealing with related queries / discussions.
• Prepare accurate and accessible reports on organisational, team, staff and project financial indicators to enable informed and timely monitoring and decision-making, principally on a set cycle to feed into a routine schedule of meetings and occasionally to meet an ad hoc need.
• Maintain the organisation’s electronic and paper financial records in accordance with appropriate accounting standards and practices and prepare documentation and files required for the annual audit and other statutory financial reporting (e.g. charity commission).
• Liaise with businesses auditors, alongside the Director of Finance & Operations and with assistance from the Finance Manager and Finance Assistant, to enable an effective and timely annual audit and associated financial and statutory reporting.
• Provide project managers with information and support to plan and manage their project budgets accurately and effectively and providing timely financial data to assist in reporting to clients and funders where required.
• Provide expertise on financial costing and monitoring approaches for new project funding proposals, reflecting funder requirements.
• Identify opportunities to improve businesses financial management and associated performance monitoring and management information reporting systems, informed by a sound understanding of our mission and strategic objectives and our operating context and by keeping up to date with advances in financial management practices and software.
• Maintain up to date knowledge of businesses accounting software (Sage) and of relevant accounting standards and practices, tax regulations and other relevant statutory changes, particularly those relevant to charities.
• Line manage the Finance Manager and Finance Assistant