Financial Controller

VisionFR Limited; Greater London; On-site; GBP 50,000 - 90,000; Full time

Job summary

Join a dynamic events agency as a Senior Finance Controller, where you'll oversee financial operations across UK and US offices. This role requires a strong background in finance management, budgeting, and compliance within a creative agency setting. You will lead a small team, manage payroll, and ensure accurate financial reporting while streamlining processes with tools like Xero and Paprika. This is an exciting opportunity to contribute to an expanding agency that values innovation and efficiency. If you're passionate about finance and ready to make an impact, this role is for you!

Qualifications

• Experience in finance management within a creative agency is essential.
• Strong understanding of budgeting and compliance reporting required.

Responsibilities

• Manage full financial function for both UK and US offices.
• Produce management accounts and forecasts for the Board.
• Oversee payroll and ensure timely payments and reconciliations.

Skills

Finance Management

Budgeting

Tax Preparation

Payroll Management

Compliance Reporting

Cashflow Management

Credit Control

Education

Degree in Finance or Accounting

Tools

Xero

Paprika

Job description

This range is provided by VisionFR Limited. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Vision FR is delighted to be working with our client, an Events Agency that is experiencing good growth and is just setting up an office in the US this year, as well as having their UK-based office. Billings are looking to be around £9M for this financial year 2025. The Client is looking for someone who has experience of working within a creative agency (ideally events) to join them. Ideally, you will be qualified and have a good understanding of working within a creative agency as their senior finance person. You will work closely with the SLT.

The Client is keen to look at their systems and processes with a view to making these more efficient and streamlined (currently using both Xero for accounting and Paprika for managing jobs/projects and analysis). You will have responsibility for overseeing the Finance Executive and also for supporting with HR and operations functions within a small core full-time team of 9 staff. These are supplemented with freelance staff and events staff.

It would be great if you have experience with setting up and reporting compliance of an American office, although this is not essential.

Job Responsibilities of the Financial Controller:

• Finance Function - Day to day management of the full financial function in both UK and US
• Team - Overseeing the Part-time Finance Executive who will do most of the transactional work
• Management Accounts - Produce full management accounts of both UK & US with variance analysis and cashflow forecasts to present to the Board
• Budgets & Forecasts – Prepare and manage the Budgets/Forecasts of the business
• Payroll – Oversee the upload and preparation of the payroll for events staff – check and correct as appropriate; ensure it is sent to the external payroll processors. Manage the internal payroll of the perm and freelancers, manage pension control account and payments – post payroll journals, manage payments. Reconcile and manage NI/PAYE control accounts and payments, manage P11Ds
• Bank – Ensure accurate posting of payments & receipts and timely/accurate bank reconciliations using Xero. Manage foreign payments, Foreign Exchange, and Invoice Discounting.
• Tax – Prepare the VAT Returns, reconcile and pay Quarterly VAT. Manage, reconcile and pay NI/VAT/PAYE/Corporation Tax.
• US – Ensure all billings and costs are correctly accounted for and paid correctly and on a timely basis. Liaise with attorney and accountants regarding state and federal statutory returns, salary and pension payments, tax payments, and filing of accounts.
• Cross Charging – Ensure correct costs sit within the right entity via intercompany invoicing
• Debtors – Oversee Finance Executive regarding day-to-day management of credit control
• Creditors - Oversee Finance Executive regarding day-to-day postings/reconciliations etc. and payment runs
• Credit Cards – Check that the Finance Executive is correctly uploading to Paprika (ensure they manage posting and reconciliations)
• Staff expenses – Check, post and pay
• Cashflow – Manage daily cashflow and forecast
• WIP and Job Costs – Ensure all jobs are correctly opened in Paprika; Liaise with account management on all costs/revenue taken. Ensure that the correct revenue is deferred/accrued and that all costs are written off appropriately. Reconcile all jobs. Review under and over delivery of time v fees.
• Office – Oversee and manage purchases of office supplies and equipment; ensure insurances and utility costs are negotiated and reviewed regularly
• HR - Manage all HR administration, Contracts, Holidays, Benefits
• Paprika / Xero – Manage and improve systems, ensure all staff use the systems to their full extent

VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful discrimination within our & our Clients’ workforce and whilst fulfilling our Client recruitment needs.

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Accounting/Auditing and Finance

Industries

Events Services, Advertising Services, and Marketing Services